Enable job alerts via email!

Committee Clerk

Newwestcity

New Westminster

On-site

CAD 50,000 - 70,000

Full time

2 days ago
Be an early applicant

Boost your interview chances

Create a job specific, tailored resume for higher success rate.

Job summary

The City of New Westminster is looking for a Committee Clerk to join their busy Legislative Services team. This role involves providing administrative support for Council and Committee meetings, preparing documents, and ensuring effective communication. Ideal candidates will possess strong organizational, writing, and interpersonal skills, along with a thorough understanding of local government functions.

Benefits

Competitive salary
Opportunities for professional development

Qualifications

  • Strong writing and verbal skills.
  • Working knowledge of parliamentary procedure.
  • Ability to transcribe complex minutes.

Responsibilities

  • Provide specialized administrative support to Council and Committees.
  • Prepare agenda packages and take minutes at meetings.
  • Coordinate meeting schedules and conduct research.

Skills

Organization
Communication
Attention to detail
Time management
Problem-solving

Education

Grade 12 graduation
Post-secondary courses in local government
Experience in business or legal administration

Tools

EDMS
Agenda management software

Job description

Are you a highly organized and meticulous administrative professional? If you are interested in a role where you’ll join a fast-paced and deadline-driven department that is integral to the City of New Westminster’s corporate operations, then we want you to join the Legislative Services team!

As a Committee Clerk, you will work as part of a team to provide specialized administrative support to Council, Committees, and Council-appointed bodies, and to the Legislative Services Department. In this role, you will prepare agenda packages and attend Council, Public Hearing, and Committee meetings where you will be required to take minutes and capture the collective sense of discussion and frame motions from general dialogue. You will act as a resource to the Chair during meetings and advise on procedural rules. You will also complete a range of administrative duties such as coordinating meeting schedules, conducting research and drafting reports, acting as relief to other office staff, and other related work as required. This position requires the ability to multi-task with a high degree of accuracy and attention to detail. Time management, organization skills, and the ability to be resourceful and troubleshoot are required to work effectively in a busy, competing-deadline atmosphere. Strong communication and relationship building skills are necessary as well as sound political acumen. The position also requires the ability to work independently, exercise judgement, tact, and discretion. You will collaborate with all City departments on administrative and logistical matters related to Council, Public Hearing, and Committee meetings. The Committee Clerk must be available to work evenings as required.

If you have the following characteristics and qualifications, we want to hear from you!

  • You have Grade 12 graduation supplemented by sound, recent, related experience and post-secondary courses in local government, business, or legal administration; an equivalent combination of training and experience, as acceptable to the employer, may be considered. Minute-taking experience and working knowledge of parliamentary procedure is considered an asset.
  • You have thorough knowledge of business English, spelling, and grammar.
  • You have the ability to accurately transcribe minutes from complex dialogue of a technical nature and can capture the collective sense of discussions.
  • You have the ability to prepare and format documents for distribution to City Council and the public, and manage multiple competing priorities.
  • You have the ability to work independently under broad direction, including managing day-to-day priorities while planning for future needs. Your superior organization and prioritization skills allow you to meet multiple time-based deliverables that require a high level of detail and accuracy.
  • You have working knowledge of local government functions, structure, and broad objectives and are familiar with applicable legislation and fundamental meeting protocol such as Robert’s Rules of Order.
  • You have excellent interpersonal, writing, and verbal communication skills and the ability to exercise tact and discretion with members of City Council, staff, and the public.
  • You have sound knowledge of administrative practices, procedures, and standard protocols including the use of modern office equipment; familiarity with EDMS and agenda management software is considered an asset.
  • You have the ability to work flexible hours (7 consecutive hours per day scheduled between 8:00 a.m. and 10:00 p.m.) as this is essential to the position, and you will be required to be available for evening meetings.
  • You have the ability to pass and maintain a satisfactory Police Information Check.
Get your free, confidential resume review.
or drag and drop a PDF, DOC, DOCX, ODT, or PAGES file up to 5MB.

Similar jobs

Data Entry Clerk - Work from Home ($850 a week)

ApexFocusGroup

Alberta

Remote

CAD 30,000 - 60,000

2 days ago
Be an early applicant

Data Entry Clerk (Remote) - Paid Product Testing Survey Taker

ApexFocusGroup

Nanaimo

Remote

CAD 30,000 - 60,000

3 days ago
Be an early applicant

Commis aux comptes fournisseurs/Accounts Payable Clerk (Part Time)

Gen3 Marketing

Montreal

Remote

CAD 30,000 - 60,000

3 days ago
Be an early applicant

Commis aux comptes fournisseurs / Accounts Payable Clerk

Gen3 Marketing LLC

Montreal

Remote

CAD 40,000 - 55,000

3 days ago
Be an early applicant

Bilingual Communications Clerk

Ruby & Co.

Toronto

Remote

CAD 50,000 - 70,000

3 days ago
Be an early applicant

Data Entry Clerk

HTF LIMITED

Dorval

Remote

CAD 30,000 - 60,000

3 days ago
Be an early applicant

Data Entry Clerk Work From Home - Part-Time Focus Group Participants (Up To $850 / Week)

Apex Focus Group Inc.

Town of Cochrane

Remote

CAD 30,000 - 60,000

4 days ago
Be an early applicant

Data Entry Clerk Work From Home - Part-Time Focus Group Participants (Up To $850 / Week)

Apex Focus Group Inc.

Saint-Hyacinthe

Remote

CAD 30,000 - 60,000

6 days ago
Be an early applicant

Remote Work From Home Online - Paid Research Panelist - Data Entry Clerk Welcome

Apex Focus Group

Burnaby

Remote

CAD 30,000 - 60,000

18 days ago