Commercial Property Administrator (Retail & Industrial)

Jooble; Montreal; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in property management is seeking a mid-level Commercial Property Administrator in Montreal. This role involves supporting the Property Management team with tenant relations, operational coordination, and lease compliance to ensure high property performance and tenant satisfaction. The ideal candidate will possess strong organizational skills, a solid understanding of commercial leases, and be bilingual in English and French.

Qualifications

• Experience in commercial property administration, preferably retail or industrial.
• Strong knowledge of leases and compliance.
• Bilingual in English and French required.

Responsibilities

• Provide administrative support and manage tenant correspondence.
• Assist with lease administration and compliance.
• Coordinate inspections, maintenance, and repairs.

Skills

Organizational skills

Detail-oriented

Proactive

Communication skills

Multitasking skills

Education

3–5 years in commercial property administration

Tools

Microsoft Office

Property management systems (Yardi, MRI)

Job description

Commercial Property Administrator (Retail & Industrial)

We are seeking a mid-level Commercial Property Administrator to support the Property Management team overseeing retail and industrial properties. The role involves administrative support, tenant relations, operational coordination, and lease compliance to ensure high property performance and tenant satisfaction.

The ideal candidate should be organized, detail-oriented, proactive, with a solid understanding of commercial leases, vendor management, and property operations.

Key Responsibilities

1. Administrative and Tenant Support

• Prepare, track, and manage tenant correspondence (notices, memos, default letters, rent reminders).
• Assist with lease administration, including tracking expirations, renewals, and maintaining lease abstracts.
• Maintain tenant files (electronic and paper), including insurance certificates, leases, amendments, and compliance documents.
• Respond promptly to tenant inquiries and coordinate with Property Managers.
• Process move-in/move-out documentation and coordinate access and onboarding.
• Monitor lease compliance, flag issues, and prepare notices under guidance.

Financial and Reporting Support

• Review and track vendor invoices; assist with budgets and expense forecasts.
• Support monthly reporting, tenant arrears, and occupancy data updates.
• Coordinate tenant chargebacks and operating cost recoveries.

Operational Coordination

• Schedule inspections, maintenance, and repairs.
• Liaise with service providers and monitor work orders.
• Support day-to-day operational needs with onsite managers.

Lease Compliance Support

• Track insurance certificates and send renewal notices.
• Monitor operational compliance (hours, signage, alterations).
• Draft compliance notices and assist with default notices.

Qualifications

• 3–5 years in commercial property administration, preferably retail or industrial.
• Strong knowledge of leases, compliance, and property management.
• Familiarity with building systems (HVAC, plumbing, fire safety) is a plus.
• Proficient in Microsoft Office; experience with property management systems (Yardi, MRI) preferred.
• Excellent communication skills in English and French (bilingualism required for Quebec).
• Strong organizational and multitasking skills.
• Ability to work independently and collaboratively.