Commercial Management Coordinator

Fashion Institute of Design & Merchandising; Toronto; On-site; CAD 85,000 - 120,000; Full time

Job summary

HDR is seeking a Commercial Management Coordinator to integrate commercial management, cost controls, schedule support, risk tracking, and document management within Ontario Line projects. You will collaborate with the Project Director, Commercial Manager, and project teams to ensure compliance, accuracy, and timely reporting in a fast‑paced environment.

You will coordinate budgets, change management, and subconsultant agreements while maintaining WBS structure and dashboards.

Qualifications

• Minimum 3 years in Architecture/Engineering, Design-Build, P3, project controls or commercial management.
• Bachelor's degree in architecture, business, law or equivalent.
• Ability to work well in a fast‑paced, high‑performing team.
• Strong written and spoken communication and people skills.
• Commitment to HDR's employee‑owned culture and quality.
• Experience with project controls tools and data governance.

Responsibilities

• Monitor contract obligations and deliverables across HDR and subconsultants.
• Coordinate RFIs, submittals, and project documentation.
• Lead cross‑discipline coordination through project life cycle under a PM.
• Assist in subcontractor agreements aligned to HDR standards.
• Manage budgets, update forecasts, and align with scope and schedule.
• Maintain WBS, budgets, forecasts, deliverables, and changes.
• Support end‑to‑end change management per client processes.
• Integrate approved changes into budgets and financial systems.
• Assist contract closeout with compliant documentation.
• Prepare recurring reports and dashboards for leadership and client.
• Maintain risk register with input from design and integration teams.
• Highlight cost and schedule risks in project reviews.
• Track claims development and evidence gathering for resolution.
• Onboard team members to commercial workflows and tools.
• Travel up to 10% as needed.

Skills

Project controls

Budget management

Change management

Communication

MS Office

Power BI

Low-code tools

Design-Build experience

P3/AFP experience

Education

Bachelor's degree in architecture / business / law or equivalent

Tools

QuickBase

Unifier

Cost systems

Excel

Power BI

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. We believe transportation is more than movement, it’s the foundation of connected, thriving communities. As part of HDR’s Transportation Business Group, you’ll help shape the systems that move people and goods safely, efficiently, and sustainably. From designing resilient highways and iconic bridges to advancing transit, passenger and freight rail, aviation, federal transportation ports and marine infrastructure, your work will directly support economic vitality, public safety, sustainable and resilient communities and quality of life. We bring together planners, engineers, architects, construction management staff, environmental, strategic communications, economists, management consultants and specialists across disciplines to solve complex mobility challenges with innovation, technical excellence, and a deep understanding of community needs. Whether you're modernizing aging infrastructure or pioneering next‑generation transportation solutions, your contributions will help define the future of mobility. This isn’t just a job, it’s a chance to lead progress, drive meaningful impact, and leave a legacy of smarter, more connected transportation networks. We are all employee-owners at HDR, which is the foundation of our collaborative culture that connects employees around the world.

The Commercial Management Coordinator supports the delivery of the Ontario Line Technical Advisory program by integrating commercial management, cost controls, schedule support, risk tracking, and document management. You’ll work closely with HDR’s Project Director & Project Management Lead, Commercial Manager, and Project Managers & Task Leads, coordinating information across HDR disciplines, subconsultants, partner organizations, and Client to help ensure commercial compliance, financial accuracy, and timely reporting in a fast‑paced P3, PDB, and DBB environment.

In the role of Commercial Management Coordinator, we'll count on you to perform the following responsibilities:

• Monitor compliance with contract obligations (HDR and subconsultants), including deliverables, fee schedules, and change logs.
• Assist with coordination and tracking of RFIs, submittals, and project documentation, ensuring compliance with HDR and client requirements.
• Coordinate work of single or multidiscipline teams throughout the project's life cycle (from development and initiation to close-out), while under supervision of a Project Manager
• Assist in preparing and administering subconsultant agreements aligned to HDR and agreement requirements.
• Work closely with the Project Team to manage project budgets and update cost forecasts, ensuring alignment with approved scope, schedule, and commercial assumptions.
• Manage and maintain Work Breakdown Structure, ensuring consistency across budgets, forecasts, deliverables, actuals, and approved changes.
• Provide end‑to‑end change management support in accordance with the client‑established change control process, including coordinating required approvals, tracking change status, and ensuring changes are implemented in line with approved scope, budget, and commercial terms.
• Ensure approved changes are fully integrated into budgets, forecasts, WBS codes, and financial systems to maintain accurate commercial control.
• Assist with contract close out ensuring auditable, standards compliant documentation.
• Apply established project controls processes and tools to maintain data quality and governance.
• Assist in cost estimate development and review for changes and internal budgeting (inclusive of annual work plan developments).
• Prepare recurring reports & dashboards for internal leadership and the client.
• Circulate and maintain the Risk Register, consolidating input from design and integration teams.
• Participate in Project Reviews; highlight cost & schedule risks with potential commercial exposure.
• Track developing claim issues (scope gaps, repeated design revisions, third party impacts) and assist with evidence assembly for prevention or resolution.
• Verify submission compliance with HDR protocols (i.e., QuickBase, Unifier, or client specified platforms).
• Coordinate and maintain project documentation to ensure traceability and retention.
• Assist with onboarding of team members on commercial workflows, change management, and controls tools.
• Assist in document production and transmission for startup, execution, and close out phases.
• Coordinate information flow among HDR, subconsultants, partners, and (as appropriate) the client.
• Perform other duties as needed to support high quality, on time, and compliant delivery.
• Travel: up to 10% travel may be required based on project needs

Preferred Qualifications

• 2–5 years of experience in multidisciplinary engineering design, construction, P3/AFP/PDB/DBB, project controls, or commercial management.
• Strong decision‑making, organizational, analytical, and problem‑solving abilities.
• Strong oral and written communication skills with the ability to coordinate and prioritize multiple long‑ and short‑term tasks.
• Demonstrated commitment to quality, continuous improvement, and being an active contributor to HDR’s employee‑owned culture.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to create polished documents, analyze data, develop presentations, and manage communications effectively.
• An attitude and commitment to being an active participant of our employee-owned culture is a must.
• Experience in Design-Bid-Build, Progressive Design-Build or P3/AFP environments (Ontario Line/Metrolinx experience considered an asset).
• Familiarity with project controls tools (e.g., QuickBase, cost systems) and data visualization (e.g., Power BI).
• Exposure to claims (preparation, defense, negotiation, prevention).
• Experience supporting negotiation of Architectural and Engineering contracts or subconsultant agreements.
• Low‑code automation (e.g., QuickBase) for change, risk, and invoice workflow tracking.

Required Qualifications

• A minimum of 3 years' experience in Architecture/ Engineering, Design-Build, P3, project management, or project controls environment
• Entry level positions are possible with a bachelor's degree in architecture, business, law or equivalent
• Ability to work well in a high performing team structure in a fast-paced environment
• Self-starter; good communication and people skills
• Must be committed to quality and improvement and promoting HDR's values

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

At HDR, the health and safety of our employees is of the upmost importance. In accordance with local safety, health, and environmental legislation, HDR is committed to developing, maintaining, and enforcing proactive safe work policies, procedures, and standards. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and other applicable legislation, we are committed to meeting the accessibility needs of persons with disabilities. Candidates with disabilities may request reasonable accommodation throughout the recruitment and selection process by contacting our Human Resources team. HDR is a certified Living Wage Employer in Ontario, British Columbia, and Alberta.

Industry

Transit

Schedule

Full-time

Employee Status

Regular

BusinessClass : Commercial Management

Job Posting

Oct 8, 2026

At HDR, we are committed to the principles of employment equity.

We are an Affir…

We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.