Commercial Contracts Coordinator

SmartSimple Software; Canada; Remote; CAD 50,000 - 75,000; Full time

Job summary

Join SmartSimple Software as a Human Resources Associate, where you'll play a key role in managing contracts and supporting internal teams to ensure clarity and compliance in contract negotiations. This remote-first position offers flexibility while fostering a collaborative culture dedicated to driving impactful solutions for mission-driven organizations.

Benefits

Flexible PTO policy

Tuition reimbursement

Lifestyle reimbursements

Mindfulness and fitness initiatives

Professional development opportunities

Qualifications

• 5+ years experience in contract negotiation and management.
• Formal legal training is preferred.
• Experience with SaaS agreements and CLM systems is a plus.

Responsibilities

• Coordinate contracting processes, including negotiation and administration.
• Manage contract lifecycle events and support procurement services.
• Educate sales teams on contracting and support deal negotiations.

Skills

Contract negotiation

Legal interpretation

Sales support

Organizational skills

Interpersonal communication

Education

Bachelor’s degree in business or legal studies

Tools

Salesforce

Contract management systems

Job description

Direct message the job poster from SmartSimple Software

Human Resources Associate at SmartSimple Software Inc.

About SmartSimple & Foundant

At SmartSimple and Foundant Technologies, we empower mission-driven organizations to manage their data, workflows, and impact with our comprehensive software solutions. From grant management and community foundations to process automation and data collaboration, our combined expertise supports a diverse range of organizations - from nonprofits and charitable entities to corporations and governments.

With the recent merger of SmartSimple and Foundant Technologies, we’ve created a powerhouse of solutions designed to meet the unique needs of organizations striving to make a difference. Together, we’re setting new standards in innovation, flexibility, and impact management by helping organizations achieve their missions more efficiently and effectively.

Where You’ll Work:

• As a remote-first workplace, we believe in offering flexibility and the freedom to work where it suits you best, while staying connected through technology. Our global network of talent is supported by physical office hubs and virtual collaboration, fostering a dynamic environment where innovation and growth thrive.
• With headquarters in Bozeman, Montana (Foundant), Toronto, Canada (SmartSimple), and our EMEA office in Dublin, Ireland, you’ll be part of a globally connected team. Whether you’re working remotely or from one of our office locations, you’ll be contributing to a vibrant, collaborative culture focused on driving meaningful impact across the world.

What You’ll Do:

• Coordinate the complete contracting process with business teams (and as necessary, outside counsel), including order preparation, contract negotiation, and administration.
• Negotiate standard commercial contracts, including customer agreements, vendor contracts, NDAs, data processing agreements, and service-level agreements, using standardized templates and guidelines.
• Manage contract lifecycle events, including contract amendments, renewals, and change orders, ensuring continuity and alignment with negotiated terms.
• Partner with Sales team members to educate them on the contracting process, support contract negotiations, and help move deals across the finish line.
• Serve as the point of contact for the deal desk function, reviewing deal structures, validating pricing and commercial terms against company policies, routing for approvals, and helping maintain Salesforce accuracy for deal documentation.
• Work closely with other internal stakeholders (e.g. product, finance, etc.) to support procurement of services from third-party vendors and ensure contracts align with company objectives and compliance standards.
• Support the selection and implementation of a contract lifecycle management (CLM) system, including helping define requirements, participating in testing, and assisting in rollout and adoption across relevant teams.
• Support integration efforts between Foundant and SmartSimple by aligning contract workflows, terms, and policies across both organizations.
• Identify potential risks in contract terms and propose mitigation strategies, escalating complex legal issues when appropriate.
• Maintain organized records of all contract negotiations and finalized agreements.

What You’ll Need:

• Bachelor’s degree in business, legal studies, or a related field.
• Minimum of 5 years of experience in contract negotiation and management, including direct experience managing deal desk processes or working in a deal desk function.
• Formal legal training (e.g., paralegal certificate or JD coursework) strongly preferred.
• Proficiency in understanding and interpreting legal language within contracts.
• Experience reviewing and negotiating SaaS agreements, licensing agreements, service-level agreements, and data privacy agreements.
• Experience working with or implementing a contract lifecycle management (CLM) system is a strong plus, especially in a fast-paced SaaS environment.
• Familiarity with Salesforce and contract management systems.
• Strong business judgment, with the ability to navigate ambiguity and make practical recommendations based on balancing legal risk and business needs.
• Excellent interpersonal, written, and oral communication skills, including the ability to clearly communicate contractual issues and risk to internal stakeholders in ways those without contract knowledge can understand.
• Strong organizational skills and attention to detail.
• Strong ability to manage multiple contracts independently in a fast-paced environment.

What You’ll Bring to our Team Dynamics:

• Adaptive Achievement: Navigates high-volume, fast-paced contract work independently while staying focused and solution-oriented.
• Productive Collaboration: Builds strong cross-functional relationships to align contract terms with business needs.
• Service Orientation: Delivers responsive, clear, and reliable support to internal stakeholders throughout the contracting process. Business Insight: Balances legal risk with business priorities to drive practical, policy-aligned contract outcomes.
• Active Learning: Proactively seeks knowledge and process improvements to enhance contracting efficiency and expertise.

Why You’ll Love Working at SmartSimple + Foundant

• At the heart of everything we do is a commitment to innovation and making a positive impact. Whether you’re working on projects that empower not-for-profits, community foundations, or corporations, your contributions will help drive real-world change.
• We offer competitive salary and benefits, including tuition, and lifestyle reimbursements, and bespoke mindfulness and fitness initiatives.
• With our Flexible PTO policy, you’ll have the freedom to manage your time in a way that supports your personal well-being and professional success.
• We’re committed to your professional and personal development. With our merger, you'll have the chance to collaborate across teams at both SmartSimple and Foundant, giving you exposure to diverse ideas, expertise, and projects that span multiple industries.
• As part of a larger organization, you’ll have even more opportunities to grow your career. Whether it’s exploring new roles, leadership opportunities, or shifting to a different department, we support internal mobility to help you achieve your career goals
• You’ll enjoy autonomy and responsibility, empowering you to approach your work creatively and independently, fostering innovation and independent thought.
• Employee recognition is a core part of our culture. When you do a great job, we make sure everyone knows about it!

SmartSimple and Foundant are equal opportunity employers, committed to building a diverse workforce that represents the communities we serve. We welcome and encourage applications from all qualified candidates, and will consider all applicants without regard to race, color, citizenship, religion, sex, marital/family status, sexual orientation, gender identity, Indigenous status, age, disability, or individuals who may require accommodation.

In accordance with the Ontario Human Rights Code, the Accessibility for Ontarians with Disabilities Act (AODA), and other applicable legislation, SmartSimple and Foundant are also committed to providing accommodations throughout the interview and employment process. Accommodations are available upon request for candidates participating in all aspects of the selection process. If you have accessibility requirements during the recruitment process and require accommodation, please contact [e-mail].

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal, Consulting, and Other

• Industries

  Software Development

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