Clinical Psychology Centre Office Coordinator

Simon Fraser University; Burnaby; Hybrid; CAD 48,000 - 64,000; Full time

Benefits offered by this job

Vacation (3 weeks, prorated)

Hybrid-work program

Pension plan

Tuition waiver

Professional development funding

Benefits brochure

Job summary

Simon Fraser University is seeking an administrative professional to support the Clinical Psychology Centre. You will assist the CPC Director and associates, monitor budgets, manage databases, and help coordinate events and policies for the clinical program.

The role requires strong interpersonal, communication, and organizational skills, with experience in health records/tools and a student-centered service approach. Hybrid work options may apply.

Qualifications

• High school graduation and two years of post secondary education or training including secretarial and office practices, software applications, and accounting.
• 3 years of experience.
• Equivalent combination of formal education, certificate/program of study and experience accepted.

Responsibilities

• Assist in the overall administrative operation of the Clinical Psychology Centre.
• Provide administrative assistance to the CPC Director, CPC Associate Directors, and Director of Clinical Training.
• Monitor budget and maintain financial records; maintain databases and filing systems.
• Organize CPC events and advise on CPC policies and procedures.
• Provide practicum support to the Clinical Psychology Program and coordinate cross-coverage with departmental staff.

Skills

Interpersonal skills

Oral and written communication

Organizational skills

Analytical reasoning

Problem solving

Financial record keeping

Electronic health record systems

Education

Post-secondary education in secretarial/office practices

Tools

Jane app

Job description

Who We Are

Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

About the Role

Assists in the overall administrative operation of the Clinical Psychology Centre, provides administrative assistance to the CPC Director, CPC Associate Directors, and Director of Clinical Training. Monitors budget and maintains financial records; maintains databases and filing systems; organizes CPC events; advises clinical psychology graduate students, faculty, staff and clinical associates on CPC policies and procedures. Provides practicum support to the Clinical Psychology Program and participates in coordinated cross-coverage and reciprocal support with departmental administrative staff.

The ideal candidate will have the following skills, qualities or core competencies needed to be successful in the role:

• Act with Professionalism & Integrity - We are professional and demonstrate integrity through honest, ethical behaviour and good judgement.
• Take a People-Centered Approach - We provide people-centered/student-centered service and continually increase our awareness of those we serve and support.
• Communicate Clearly & Effectively - We communicate clearly and effectively for a variety of purposes and with a broad range of people, adapting our communication style accordingly. We actively listen, accurately read non-verbal communication and successfully convey information, thoughts and ideas with impact and influence.

Full Job Description

Qualifications

High school graduation and two years of post secondary education or training including secretarial and office practices, software applications, and accounting. 3 years of experience. An equivalent combination of formal education, certificate/program of study ad experience is acceptable.

• Excellent interpersonal skills.
• Excellent oral and written communication skills.
• Excellent organizational, analytical reasoning and problem-solving skills.
• Good knowledge of financial record keeping systems.
• Ability to use an electronic health record system and practice management software to manage client and clinician data (i.e., Jane app) at an intermediate level.

What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer continuing employees who belong in the Canadian Union of Public Employees (CUPE Local 3338):

• 3 weeks’ vacation (prorated for the first year)*
• Hybrid-work program for eligible positions
• Employer paid defined benefitpension plan
• On-campus tuition waiver for employees and their immediate family members*
• Funding for professional development expenses*
• And more! View our benefits brochure

*Prorated for part-time employees

Additional Information

The department is currently reviewing the job description to better align its responsibilities with the broader Psychology Department while maintaining its specialized support for the CPC.

For external candidates, the starting salary is the first step of the salary range.

SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.

We are committed to facilitating accessibility within our application and interview processes. If you require any assistance or accommodations, please contact [e-mail].