Clinical Project Coordinator

Tri-global Solutions Group Inc.; New Brunswick; Hybrid; CAD 98,000 - 139,000; Part time

Job summary

Tri-global Solutions Group is seeking two Symbio Project Coordinators/Schedulers to support the New Brunswick CIS program. Remote within Canada, with occasional travel to NB for project needs.

The role focuses on developing and maintaining integrated schedules, coordinating across clinical, informatics, and program teams, and delivering regular schedule reports. Requires health-related post-secondary education and 2+ years of CIS scheduling experience.

Qualifications

• Post-secondary education in a health-related field or equivalent experience in CIS/digital health programs.
• 2+ years supporting project scheduling using dynamic forecast scheduling in a CIS or similar health initiative.
• Experience coordinating multiple stakeholder groups and workstreams with actionable project documentation.

Responsibilities

• Develop and maintain integrated project schedules for the Symbio Project using dynamic forecast scheduling.
• Coordinate schedule inputs across workstreams and manage milestones, deliverables, dependencies, and risks.
• Coordinate project meetings, minutes, action items, and show progress in reports.
• Maintain project documentation and logs, escalating blockers to project leads.
• Prepare monthly/quarterly/ad hoc CIS project status reports and tracking metrics.
• Ensure scheduling practices are standardized across workstreams and tools (JIRA, shared drives).

Skills

Dynamic forecast scheduling

Schedule management

Stakeholder coordination

Project coordination

Communication

Documentation

Education

Post-secondary education in health-related field

Tools

JIRA

Microsoft Office 365

Job description

SYMBIO PROJECT COORDINATOR / SCHEDULER (2 Resources Required)

Requisition #: R26-3638 (RQ00403)

Location: Remote (within Canada – *See Work Model below)

Engagement Type: Contract

Number of Resources required: 2

Rate (CAD): Up to $86.00 per hour / Commensurate with related experience and market competitiveness

Term: 2026-11-23 to 2028-11-22 (500 working days) with two 12-month extensions available (up to 48-month contract)

Hours per day: 7.50

Security Screening: Standard (Criminal Record Check)

Tri-global Solutions Group Inc. is seeking two (2) Symbio Project Coordinator / Schedulers to join our talented Service Delivery team within Service New Brunswick (SNB), Government of New Brunswick.

WORK MODEL: The successful contractor(s) will be able to work remotely, but they should be able to travel to the province of New Brunswick at least once a month throughout the project duration. All work must be performed from within Canada in accordance with network and data security policies. Applicants must be legally authorized to work in Canada (e.g., Canadian citizen or permanent resident). Standard hours are 8:15 AM to 4:30 PM Atlantic Time, Monday to Friday, excluding observed holidays. Regardless of location, the contractor must adhere to these Atlantic Time business hours.

Thank you.

Tri-global Solutions Group Inc.

Website: https://tri-global.com

PROJECT OVERVIEW

New Brunswick (Department of Health) is undergoing a significant transformation, transitioning from various standalone hospital information systems to a unified, standardized, and integrated Clinical Information Solution (CIS) – SYMBIO. This transformation prioritizes the standardization of clinical practices province-wide, a crucial step toward achieving a unified provincial CIS. The focus is on identifying leading practices in patient care delivery and responsible health data management. The Clinical Standards project aims to support this objective by identifying and developing clinical standards to be adopted across the province and seamlessly integrated into the forthcoming CIS.

DESCRIPTION OF SERVICES

We require up to two (2) Project Coordinators (PC) to support project schedule management and general project coordination for the CIS Program. The Project Coordinator will develop, maintain, and monitor integrated project schedules using dynamic forecast scheduling methodology, updating forecast dates as progress, dependencies, resource availability, and priorities evolve. Key responsibilities include coordinating schedule inputs across workstreams, tracking milestones and deliverables, identifying schedule variances and risks, and supporting timely reporting and follow-up. The role will also coordinate project meetings, maintain project documentation and action logs, and facilitate communication across clinical, project, and informatics teams to support alignment and project delivery.

The PC will work closely with all program streams and leads to ensure consistent scheduling practices, current forecasts, coordinated dependencies, and standardized project coordination processes and tools across workstreams.

With the support of the Transformation Management Office, Clinical Team Leads, and other Project Coordinators, the PC will be responsible for:

• Develop and maintain integrated project schedules for the Symbio Project using dynamic forecast scheduling methodology, incorporating workstream activities, milestones, dependencies, and resource availability. Coordinate regular updates with project managers, stream leads, and supporting staff.
• Update schedule forecasts to reflect actual progress, revised estimates, approved changes, and emerging constraints. Identify variances against planned milestones and coordinate follow-up on impacts to dependent activities and delivery timelines.
• Coordinate project meetings, logistics, agendas, materials, and documented outcomes, ensuring action owners and due dates are clear and follow-up supports project objectives and schedule commitments.
• Maintain project documentation and track deliverables, decisions, actions, dependencies, and risks across workstreams, escalating schedule constraints and outstanding items to the appropriate project leads.
• Prepare monthly, quarterly, and ad hoc project schedule and coordination reports, including:
  • Current schedule forecasts, milestone status, and variances
  • Workstream progress and deliverable status updates
  • Decision, action, dependency, and schedule risk tracking
  • Resource availability, scheduling constraints, and impacts on forecast timelines
• Maintain accurate and current project schedule inputs, status information, and coordination records in designated project tools, JIRA, and shared drives.

The selected candidate will support the long-term sustainment of the Symbio Program by ensuring effective knowledge transfer and capability development among program personnel throughout the engagement. They will be expected to actively mentor and develop New Brunswick program personnel by sharing relevant skills and expertise in facilitation, processes, and documentation. This will enable program staff to independently apply the knowledge, practices, and expertise required to ensure continuity and support the ongoing success of the program.

The chosen individual’s work will be comprised of a mixture of steady state and project-based efforts.

Some after hours and weekend work may be required for the successful candidate, however, any overtime or work during non-business hours must be approved in advance.

MANDATORY REQUIREMENTS

• Post-secondary education in a health-related field (e.g., health sciences, health informatics, public health, or a related discipline). Consideration will also be given to candidates with equivalent training and relevant experience supporting large scale clinical information system (CIS) projects or digital health programs. (Yes or No)
• Must have 2 years of demonstrated experience supporting project schedule management using dynamic forecast scheduling methodology and general project coordination within a CIS program or similar clinical digital health initiative. (2 years+)
  • Developing, maintaining, and monitoring integrated project schedules, including activities, milestones, dependencies, and resource availability.
  • Updating schedule forecasts using dynamic forecast scheduling methodology to reflect actual progress, revised estimates, changes, and emerging constraints.
  • Coordinating schedule inputs across workstreams and preparing project status reports that identify milestone progress, schedule variances, dependencies, and risks.
  • Coordinating project meetings, including scheduling, agenda preparation, materials distribution, meeting minutes, and follow-up on assigned actions.
  • Maintaining project documentation and decision, action, and risk logs; tracking deliverables and follow-ups; and escalating outstanding items or schedule constraints to project leads.
• A minimum of two (2) years of experience acting as a Coordinator overseeing and managing multiple stakeholder groups, multiple concurrent workstreams, governance groups/committees, and assisting with complex forecast scheduling for a CIS. (2 years+)
• The candidate must be available to start work on or about the date specified in the Job Description. (Yes or No)

SCORED REQUIREMENTS

• Demonstrated experience managing project schedules using dynamic forecast scheduling methodology in a healthcare or similarly complex environment. This includes developing and maintaining integrated schedules, coordinating inputs from multidisciplinary teams including Business Analysts, stakeholders, and executive staff, and updating forecasts to reflect actual progress, dependencies, resource availability, and emerging constraints. Experience includes tracking milestones, identifying schedule variances and risks, and reporting impacts on delivery timelines in a technology-enabled clinical setting. (1-2 years+)
• Demonstrated experience in general project coordination and delivery support within clinical or health service transformation projects. This includes:
  • Drafting and maintaining project documentation, meeting minutes, standard operating procedures (SOPs), and coordination tools and templates.
  • Coordinating project meetings, including scheduling, agenda preparation, materials distribution, and follow-up on assigned actions.
  • Preparing or coordinating monthly, quarterly, and ad hoc CIS project status reports covering deliverables, milestone progress, schedule forecasts, and outstanding issues.
  • Maintaining accurate and timely decision, action, dependency, and risk logs to support project coordination and schedule management.
  • Tracking deliverables and follow-ups across CIS workstreams, coordinating with project leads and working groups, and escalating outstanding actions or schedule constraints. Provide examples of maintaining project documentation, coordinating meeting logistics and workstream inputs, and following up on action items to support delivery timelines.
• Experience in a project governance or coordination role in a large or complex organization. Demonstrated ability to:
  • Support governance groups such as steering committees, clinical advisory groups, or working groups.
  • Assist with preparing meeting agendas, recording minutes, and maintaining accurate decision/action/risk logs.
  • Support the preparation of governance reports and documentation for review by senior staff or project leads.
  • Provide examples that show attention to detail, timeliness in documentation, and collaboration with internal stakeholders.
• Candidate can demonstrate bilingualism in French and English (Written and verbal), able to lead engagement, communications, and training initiatives in both languages. (Yes or No)
• Candidate demonstrates a strong proficiency of Microsoft Office 365 suite (Excel, Word, PowerPoint, Visio, Outlook, Teams), Zoom, and Atlassian’s JIRA for tracking actions, decisions, and access requests in a workplace setting with hands on experience. (3 years+)
• Candidate has formal training in Project management methodologies, such as PROSCI, APMP, Lean Six Sigma or process improvement training, or equivalent, with the ability to apply structured approaches to organizational Project. (Yes or No)

DELIVERABLES

The successful proponents must deliver the following, to successfully complete the engagement:

• Develop and maintain integrated Symbio project schedules using dynamic forecast scheduling methodology, incorporating workstream activities, milestones, dependencies, and resource availability, with coordinated inputs from project managers and stream leads.
• Maintain current schedule forecasts reflecting actual progress, revised estimates, approved changes, and emerging constraints. Identify milestone variances, impacts on dependent activities, and schedule risks, and coordinate follow-up and escalation with project leads.
• Coordinate project meetings and deliver meeting schedules, agendas, supporting materials, and minutes, documenting decisions and assigned actions with clear owners and due dates and following up to support delivery timelines.
• Prepare and distribute monthly, quarterly, and ad hoc project schedule and coordination reports summarizing forecast dates, milestone progress, schedule variances, deliverable status, dependencies, risks, and resource constraints affecting delivery timelines.
• Maintain accurate and current deliverable trackers and decision, action, dependency, and risk logs across CIS workstreams using standardized tools and templates, including JIRA. Coordinate follow-ups and elevate outstanding items to the appropriate project leads.
• Maintain consistently formatted and organized project documentation, schedule inputs, status records, SOPs, and coordination tools and templates in designated project tools, and shared drives to support centralized access and communication across workstreams.
• Support consistent scheduling and project coordination practices by collecting stakeholder feedback, monitoring schedule and action-tracking metrics, and recommending improvements to forecast updates, reporting, and coordination processes and tools.

Deliverables include, but are not limited to, those outlined above.

NOT FOR YOU?

Check out our other opportunities at https://tri-global.com or follow us on LinkedIn. We thank all candidates in advance. Only candidates selected for an interview will be contacted.

WHY WORK WITH TRI-GLOBAL?

• Empower positive change by enabling our clients to revolutionize innovation and technology, elevating them to a higher level of excellence and efficiency.
• Join an exceptional and committed team that redefines the landscape, forging a distinctive path towards success.
• Engage in stimulating and captivating projects that push boundaries and keep you constantly motivated.