Client Services Administrator

machine tools international sp. z o.o.; New Westminster; On-site; CAD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation

Extended health benefits

RRSP matching contributions

Paid sick leave

Professional development and learning

Collaborative and engaging workplace

Job summary

McLaren Trefanenko Inc. in New Westminster, BC, is seeking a Client Services Administrator for an in-office role supporting a team of accountants.

The ideal candidate will manage client files, maintain a paperless document workflow, perform proofreading, and assist with reception, memo writing, and project coordination.

Qualifications

• In-office administrative role supporting a team of accountants.
• Experience with paperless document workflows and testing new technologies.
• Strong written and spoken English with high attention to detail.

Responsibilities

• Administration of client files
• Document management librarianship
• Quality control of documents
• Prepare client-ready packages
• Reception support
• Memo and letter writing
• Client contacts
• Project coordination

Skills

Administration

Communication

Proofreading

Attention to detail

Tools

Microsoft 365/Teams

Document Management Systems

QuickBooks Online

CaseWare/CaseView/Jazz-IT

TaxCycle

PayWorks

Dext

Job description

Client Services Administrator - In-Office Position

Job #2607-01

Permanent, Full-Time starting August/September 2026

About McLaren Trefanenko Inc.

McLaren Trefanenko Inc. (MTI) is a well-established and growing Chartered Professional Accounting firm located in New Westminster. For over 40 years, we have proudly served clients across British Columbia. We are forward-thinking and embrace technology to enhance efficiency for both our clients and staff. Our team fosters a close-knit, collaborative environment where we work hard, support each other, and prioritize client success. We look forward to welcoming a new team member who will contribute to our positive and dynamic culture.

About You

You are seeking an in-office administrative position supporting a team of accountants. Your peers and supervisors have described you as a team player, self-driven and focused. You are a quick learner, hard-working, and thrive in a fast-paced environment. You are competent and eager to take on challenges related to new technology. You are excited to share your experience relating to document management in a paperless environment.

You have impressive communication skills, including excellent oral and written English. You take pride in what you do. You value and strive to produce high-quality, professional business documents. Your teammates are jealous of your keen eye for detail, which has made you an exceptional proofreader.

You align with our core values of respect, integrity, and collaboration. You want to work for a firm that provides staff with training and support. You want to be part of a team of professionals who see the importance of giving back to the community and value a fun workplace.

Your Ideal Workday Includes:

• Administration of client files
• Document management librarianship
• Quality control of documents
• Prepare client-ready packages
• Reception support
• Memo and letter writing
• Client contacts
• Project coordination

Our Technology Stack

We are a paperless office and utilize the following software:

• Microsoft Office 365 & Teams
• Document Management Systems
• QuickBooks Online
• CaseWare / CaseView / Jazz-IT
• TaxCycle
• PayWorks
• Dext

What We Offer

• Competitive compensation
• Extended health benefits
• RRSP matching contributions
• Paid sick leave
• Professional development and learning opportunities
• A collaborative and engaging workplace culture

Additional Requirements

The successful candidate will be required to complete:

• A criminal record check
• Reference checks