Client Information Coordinator

Express Employment Professionals - Halifax; Halifax; Hybrid; CAD 50.000 - 60.000; Vollzeit

Benefits dieser Stelle

Medical benefits

RRSP program

Free on-site parking

Flexible scheduling

Remote work

Long-term position

Supportive environment

Zusammenfassung

Express Employment Professionals - Halifax is seeking a Client Information Coordinator to support year-end and personal tax processes through strong client communication and meticulous documentation management. You will coordinate with clients and accounting staff to ensure timely delivery of information and smooth file progression.

In this hybrid role, you will blend office work with remote tasks, maintain documentation checklists, answer inquiries, and help with filing and reception duties.

Qualifikationen

• Previous experience working in a public accounting firm is required
• Understanding of information and documentation required for year-end and personal tax files

Aufgaben

• Contact clients to request information and documentation for year-end and personal tax files and follow up on outstanding items and deadlines
• Review and organize client documentation, identifying missing items and ensuring files are complete for the accounting team
• Maintain checklists and tracking systems for outstanding client information
• Communicate with accountants and tax preparers regarding client responses and potential issues
• Communicate with the CRA regarding routine administrative matters and follow up on requests
• Respond to routine client questions and escalate tax-related questions when appropriate
• Provide reception and front-desk coverage as required
• Prepare client packages and assist with electronic and paper filing
• Provide administrative support to management and accounting teams
• Assist with additional office projects and administrative duties

Kenntnisse

Organizational skills

Communication skills

Attention to detail

Multitasking

Professional demeanor

Independent worker

Tools

CaseWare

Jobbeschreibung

Express Employment Professionals is proud to partner with a public accounting firm to recruit a Client Information Coordinator for their team.

This is a great opportunity for someone with previous experience working in a public accounting firm who enjoys the industry and understands what goes into preparing year-end and personal tax files, but prefers client communication, organization, and administration over preparing the accounting or tax files themselves.

The Client Information Coordinator will play an important role in keeping files moving by communicating with clients, following up on outstanding information, organizing documentation, and ensuring accountants and tax preparers have everything they need to complete their work.

Responsibilities:

• Contact clients to request information and documentation required for year-end and personal tax files and follow up regularly on outstanding items and deadlines
• Review and organize client documentation, identifying missing or unusual items and ensuring files are complete and ready for the accounting team
• Maintain checklists and tracking systems for outstanding client information
• Communicate with accountants and tax preparers regarding client responses, missing information, and potential issues
• Communicate with the Canada Revenue Agency (CRA) regarding routine administrative matters, including obtaining information and following up on requests
• Respond to routine client questions and escalat[e] accounting or tax-related questions when appropriate
• Provide reception and front-desk coverage as required, including answering phones and greeting clients
• Prepare client packages and assist with electronic and paper filing
• Provide administrative support to the management and accounting teams
• Assist with additional office projects and administrative duties as required

Requirements:

• Previous experience working in a public accounting firm is required
• An understanding of the information and documentation required to complete year-end and personal tax files
• Previous experience with CaseWare is a strong asset
• Experience working through the personal tax cycle is an asset
• Strong organizational skills and attention to detail, with the ability to manage multiple files, deadlines, and competing priorities
• Strong written and verbal communication skills, with the confidence to contact clients by phone and email and follow up persistently for outstanding information
• Able to recognize when information is missing, incomplete, or requires further clarificationStrong computer skills and the ability to learn accounting and document-management software
• Professional, dependable, and comfortable working in a small office environment
• Strong work ethic and the ability to work independently while supporting a team

Our client offers:

• $50,000–$60,000/year, depending on experience
• Monday to Friday, 7.5-hour workday
• Flexible scheduling, with employees generally expected to be available in the office between 10:00 am and 3:00 pm
• Opportunity to work from home up to two days per week when responsibilities allow
• Medical benefits
• RRSP program
• Free on-site parking
• A relaxed but professional, supportive work environment
• A stable, long-term position with the opportunity to continue learning within the public accounting industry

About Express Employment Professionals

At Express Employment Professionals, we help people find temporary, permanent, and contract opportunities that align with their skills, experience, and career goals. We take the time to get to know our candidates and support them throughout the hiring process to help them find the right fit.

We welcome applications from people of all backgrounds and experiences. If you're interested in this opportunity but don't meet every qualification, we still encourage you to apply.