Clerk Typist/Office Assistant - Surrey

Fraser Health Authority; Surrey; On-site; CAD 55,000 - 59,000; Full time

Benefits offered by this job

Employer-paid benefits

4 weeks vacation

Pension enrollment

Maternity top-up 87%

TransLink pass subsidy

Employee discounts

Job summary

Fraser Health Authority in Surrey, BC, seeks a Relief Full-time Clerk Typist/Office Assistant to support Population & Public Health. The role covers word processing, data entry, records management, and general office duties within a busy department.

Requirements include Grade Twelve and an Office Administration Certificate with 1 year of related experience; typing 45 wpm and solid communication and organizational skills are essential.

Qualifications

• Grade Twelve and Office Administration Certificate with 1 year related experience.
• Ability to type 45 wpm and use standard software applications.
• Strong organizational and communication skills.
• Knowledge of office procedures and ability to follow departmental rules.

Responsibilities

• Performs word processing and data entry, maintaining registers, updating manuals, and preparing correspondence and reports.
• Manages filing: permits, licences, indexes, and accounts; assists in routine reports.
• Performs clerical duties: sorting, distributing mail, preparing non-routine letters, and handling receipts and payments.
• Reserves meeting rooms, sets up calls, and records minutes of meetings.
• Maintains timekeeping: data entry, hours worked, and timesheet accuracy; generates routine reports.
• Orders and tracks departmental supplies and equipment with Manager approval.
• Performs other related duties as required.

Skills

Communication

Office procedures

Business writing

Regulatory rules

Computer skills

Typing 45 wpm

Time management

Organizational skills

Interpersonal skills

Equipment operation

Record maintenance

Education

Grade Twelve + Office Administration Certificate

Job description

Salary: The salary range for this position is CAD $26.42 - $28.25 / hour

Job Summary: We are currently looking to fill an opportunity for a Relief Full-time Clerk Typist/Office Assistant to support Population & Public Health in Surrey, B.C.

Surrey is a vibrant growing city that combines modern living with natural beauty and a strong farming history. Known as the City of Parks, Surrey boasts over 6,000 acres of parkland, offering endless opportunities for outdoor enthusiasts. Whether you’re exploring the trails of Green Timbers, browsing fresh produce at a local farmers’ market or taking in the latest exhibit at the Surrey Art Gallery, the city offers something for everyone. With excellent schools, expanding transit options and a close-knit community, Surrey is not just a place to live—it’s a place to thrive.

Experience the exceptional benefits of working with us including:

• Comprehensive, 100% Employer-Paid Benefits: Enjoy peace of mind with full coverage.
• Generous Vacation Time: eligible employees can earn up to four weeks of vacation to recharge and relax.
• Benefit Portability: Seamlessly transfer your benefits from another HEABC employer.
• Immediate Pension Enrollment: Secure your future with a defined municipal pension plan from day one.
• Maternity Top-Up: Receive an 87% top-up during maternity leave.
• TransLink Pass Subsidy: Save on commuting costs with a 50% subsidy on TransLink passes
• Additional employee discounts and perks available

*Eligibility based on employment status

Detailed Overview

Under the general supervision of the Administrative Assistant or Manager, the Clerk Typist/Office Assistant performs secretarial duties of some complexity which requires the exercise of independent judgement based upon a good understanding of departmental procedures and may involve some initiative in planning the sequence of duties and the work methods to be employed; responsible for the finality of repeat assignments.

Responsibilities

1. Performs word processing and data entry functions such as maintaining relevant registers, updating manuals, and preparing correspondence, lists, permits, licenses, records, reports, agendas, charts, tables, presentation material, newsletters and court and legal documents from draft, copy or general instruction, using word processing, spreadsheet, graphics, database, and other software applications: proofreads documents as required; may compose correspondence for review and signature.
2. Prepares, processes and maintains the preparation, processing and maintenance of a large volume of records, files, permits, licences, indexes and accounts pertaining to department activities, manually and/or by using a computer terminal to enter, revise, update and retrieve information; relieves professional and other staff of administrative detail.
3. Performs clerical duties such as opening, reading, sorting, prioritizing, and distributing incoming correspondence, completing forms for signature, and packaging items for shipping; composes and personally types non-routine letters; signs such matters as authorized by the administrative assistant; may sign for receipt of packages and shipments.
4. Performs general office functions such as booking and setting up meeting room, arranging conference calls, and recording and producing meeting agendas and minutes.
5. Receives payment and issues receipts for payment of permit and other administrative fees; checks a variety of receipts, cheques, and invoices; maintains related records.
6. Compiles and condenses non-technical statistical data from uniform sources requiring an understanding of problems and terminology involved; devises forms, sets up moderately complex statistical tables and assists in the preparation of routine reports.
7. Answers routine inquiries by telephone and in person from a variety of sources such as clients, staff and the public, and provides direction and/or routine information about programs and policies; refers problems to the Administrative Assistant.
8. Performs record management duties including setting up and maintaining small numeric, alphabetical, or subject filing systems, indexing files and materials to be filed, and conducting file searches for requested information.
9. Explains and interprets moderately complex departmental rules, regulations and procedures to public enquiries.
10. Operates a switchboard or phone and performs reception duties such as a directing calls receiving and relaying messages, receiving and directing visitors and responding to in-person and telephone inquiries.
11. Operates office equipment such as fax machines, shredders and photocopiers; carries out minor maintenance such as loading paper, removing paper jams, cleaning glass and changing toner cartridges; refers further maintenance to Administrative Assistant or Site Manager.
12. Performs routine timekeeping such as data entry, hours worked and reviewing timesheets for accuracy; generates routine timekeeping reports; retrieves data from information systems upon direction.
13. Orders and tracks departmental supplies and equipment approved by the Manager.
14. Performs other related duties as required.

Qualifications

Education, Training, and Experience: Grade Twelve (12), an Office Administration Certificate from an accredited institute plus one (1) year's recent, related experience or an equivalent combination of education, training and experience or other Qualifications determined to be reasonable and relevant to the level of work.

Skills and Abilities

• Ability to communicate effectively both verbally and in writing.
• Knowledge of general office procedures.
• Business writing skills.
• Sound knowledge of the applicable rules, regulations, policies and procedures that govern departmental activities.
• Ability to understand and interpret oral and written instructions.
• Ability to use a computer and applicable software applications.
• Ability to prepare, process and maintain a variety of permits, licence applications and related materials and to compose non-routine letters and memoranda.
• Ability to deal effectively with others in interpreting and explaining departmental rules and regulations.
• Ability to type 45 w.p.m.
• Ability to organize work.
• Physical ability to perform the duties of the position.
• Ability to operate related equipment.

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 50,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.