Clerk Typist 3

Burnaby; Burnaby; On-site; CAD 40,000 - 55,000; Full time

Job summary

City of Burnaby seeks a Clerk Typist II to support the Police – Stenography unit within Community Safety. The role involves planning work sequences, transcription, word processing, and data entry using JUSTIN, TSMIT, and related systems.

Precision and initiative are essential for handling reports, minutes, and traffic records. Responsibilities include maintaining records, assisting with statistics, and applying department rules.

Qualifications

• High typing speed with high accuracy and transcription of lengthy documents experience is required.
• Detail oriented with ability to handle sensitive information and data entry duties.

Responsibilities

• Perform transcription tasks using various methods and word processing reports, letters, memos and forms.
• Enter members’ leave on JUSTIN and perform related data entry duties.

Skills

Typing speed

Transcription

Data entry

Clerical procedures

MS Word

JUSTIN

TSMIT

Teamwork

Education

High school diploma

Tools

MS Word

JUSTIN

PRIME

TEAM

TSMIT

Start-Stop Omniversal

Job description

This position works in the Police – Stenography organizational unit. This is moderately complex clerical and typing work in the Community Safety Department. The incumbent is responsible for work which involves initiative in planning the sequence of duties and the methods to be employed. Further duties include performing transcription tasks using a variety of methods, as well as word processing reports, letters, memos and forms. An incumbent enters members’ leave on computer (JUSTIN) and performs other related querying and data entry duties as required. Additional duties may also include preparing and maintaining a variety of records and statistics including taking meeting minutes and entering traffic violations in TSMIT, develops, revises and/or implements work methods, forms and procedures, and interprets moderately complex departmental rules, regulations and procedures. Performs other related work as required.

Qualifications include up to high school graduation including or supplemented by courses in typewriting, word processing and standard commercial subjects and considerable experience as a Clerk Typist II; or an equivalent combination of training and experience. Knowledge of standard clerical procedures and the ability to use common office equipment. Sound knowledge of applicable rules, regulations, policies and procedures which govern departmental activities. An incumbent should be able to use software programs including MS Word, and Start-Stop Omniversal. Working knowledge of JUSTIN, PRIME, TEAM, and TSMIT would be an asset. Sound knowledge of business English in written and oral form. Ability to deal effectively with internal and external clients. High typing speed with high accuracy and transcription of lengthy documents experience is required. Police/criminal justice environment experience preferred. The incumbent will be required to obtain and maintain an RCMP Enhanced Security Clearance.

SPECIAL NOTES: Subject to Note ‘N’ of Schedule ‘B’ of the CUPE 23 Inside Division Collective Agreement; and the Letter of Understanding Dated February 9, 2015.

We respectfully acknowledge that the City of Burnaby is located on the unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), səlilwətaɬ (Tsleil-Waututh), and kʷikʷəƛ̓əm Peoples (Kwikwetlem). Each Nation has distinct histories and distinct traditional territories that fully or partially encompass the city. We encourage you to learn more about the Host Nations whose ancestors have occupied and used these lands, including parts of present-day Burnaby, for thousands of years. We are grateful to be on this territory as we dedicate ourselves to creating an inclusive and diverse workforce that reflects our vibrant community and welcomes applicants of all backgrounds, genders, ages, ethnicities, abilities, sexual orientations, and life experiences.