clerk, records

Cavisaexpress; Mississauga; On-site; CAD 38,000 - 50,000; Full time

Job summary

A leading company in legal services is seeking an entry-level Records Clerk in Mississauga. The role involves various administrative tasks including data entry, document management, and customer service. Applicants with 2-3 years of experience and college education are encouraged to apply.

Benefits

Parking available

Qualifications

• 2-3 years of experience in an administrative role.
• Education at the college level.
• Proficient in MS Office Suite and Quick Books.

Responsibilities

• Type and proofread correspondence and documents.
• Process incoming and outgoing mail.
• Provide customer service and general information to clients.

Skills

Attention to detail

Client focus

Excellent written communication

Excellent oral communication

Time management

Organized

Team player

Education

College/CEGEP

Tools

MS Word

MS Excel

Quick Books

Database software

Adobe Acrobat Reader

MS Windows

Job description

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Overview

Languages

English

Education

• College/CEGEP
  
  

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Office
• Urban area
• Head office
  
  

Responsibilities

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Perform basic bookkeeping tasks
• Prepare and format page presentation
• Compile data, statistics and other information
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Conduct research
• Perform data entry
• Provide customer service
• File material in storage area
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work
• Prepare and monitor contracts and budgets
• Store, update and retrieve financial data
  
  

Experience and specialization

Computer and technology knowledge

• MS Word
• Quick Books
• Database software
• Adobe Acrobat Reader
• MS Excel
• MS Windows
• Electronic mail
  
  

Area of specialization

• Reports
• Forms and records
• Statistics
• Financial statements
• Invoices
• Charts, tables, graphs and diagrams
• Contracts
• Correspondence
• Manuscripts, publications or theses
• Advertising
  
  

Additional information

Security and safety

• Criminal record check
  
  

Transportation/travel information

• Own transportation
• Public transportation is available
  
  

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Combination of sitting, standing, walking
• Sitting
• Bending, crouching, kneeling
• Handling heavy loads
• Attention to detail
• Work with minimal supervision
  
  

Personal suitability

• Adaptability
• Analytical
• Collaborative
• Creativity
• Efficiency
• Energetic
• Goal-oriented
• Hardworking
• Integrity
• Outgoing
• Positive attitude
• Proactive
• Quick learner
• Time management
• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Punctuality
• Resourcefulness
• Team player
  
  

Benefits

Other benefits

• Parking available

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Legal Services

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