Clerk - Maintenance

Linamar Corporation; Guelph; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

Career growth

Sustainability initiatives

Community outreach

Vendor discounts

Job summary

Linamar Corporation seeks a Clerk - Maintenance to provide administrative support to the Maintenance Department and maintain accurate work orders, equipment records, and purchasing documentation. You will support inventory control, reporting, and supplier communications to enable planning and performance tracking.

The role requires proficiency with Word, Excel, and Outlook, and experience with CMMS/ERP systems.

Qualifications

• Two years of admin, purchasing, inventory, or maintenance support in manufacturing/industrial settings.
• Experience with CMMS/ERP or similar software is an asset.
• Proficient with Word, Excel, and Outlook; able to create reports and charts.

Responsibilities

• Create, update, close maintenance work orders in CMMS/ERP.
• Maintain accurate equipment records and history.
• Monitor work orders, preventive maintenance, and backlogs.
• Prepare maintenance reports and performance data.
• Process invoices and purchasing documentation.
• Support inventory counts and supplier coordination.
• Assist with procurement, requisitions, and supplier quotes.

Skills

Administrative support

Purchasing

Inventory control

CMMS/ERP systems

Microsoft Word

Excel

Outlook

Data entry

Record-keeping

Communication

Organization

Team collaboration

Education

Secondary school diploma

Office Administration/Business Administration or Supply Chain asset

Tools

CMMS/ERP software

Job description

Job Description

Job Title: Clerk - Maintenance

Job Summary

• Provide administrative and operational support to the Maintenance Department by maintaining accurate work order and equipment records, purchasing required materials and services, supporting inventory control, and preparing maintenance performance reports and historical data. Ensure maintenance information is current, organized, and available to support planning, decision-making, and department performance.

Responsibility

• Create, update, maintain, and close maintenance work orders in the applicable maintenance management system.
• Ensure work orders contain complete and accurate information, including labour, parts, downtime, completion details, and supporting documentation.
• Monitor outstanding work orders, preventive maintenance activities, and maintenance backlogs; follow up with responsible personnel as required.
• Maintain equipment records, machine numbers, equipment history, preventive maintenance schedules, and the machine master file.
• Purchase maintenance materials, supplies, spare parts, repair services, and other items as required.
• Source qualified suppliers, obtain and compare quotations, and support cost-effective purchasing decisions.
• Prepare purchase requisitions and purchase orders, track order status, and follow up with suppliers regarding delivery dates and discrepancies.
• Monitor inventory levels and critical spare parts; coordinate replenishment with the Maintenance Supervisor, Buyer, and applicable departments.
• Update and maintain the inventory management system and support periodic inventory counts and reconciliation activities.
• Prepare and maintain packing slips and records for borrowed parts, returned materials, and components sent out for repair.
• Process and organize invoices, purchasing documents, service records, and other maintenance-related documentation.
• Prepare daily, weekly, and monthly maintenance reports, charts, and summaries, including work order status, downtime, preventive maintenance completion, backlog, and related departmental measures.
• Compile and analyze historical maintenance data to identify trends, recurring issues, and performance gaps, and report findings to maintenance leadership.
• Provide general clerical and administrative support, including data entry, filing, document control, meeting support, correspondence, and spreadsheet preparation.
• Support maintenance audits, continuous improvement activities, and department planning by providing accurate records and requested information.
• Maintain confidentiality and accuracy of maintenance, purchasing, supplier, and operational records.
• Other duties as required.

Academic/Educational Requirements

• Completion of secondary school. A certificate or diploma in Office Administration, Business Administration, Supply Chain, or a related field is considered an asset. An equivalent combination of education and work experience may be considered.

Required Skills/Experience

• Two years of administrative, purchasing, inventory, or maintenance support experience in a manufacturing or industrial environment is considered an asset.
• Experience using a computerized maintenance management system (CMMS), enterprise resource planning system (ERP), or comparable maintenance software is considered an asset.
• Proficiency with Microsoft Word, Excel, and Outlook, including the ability to prepare spreadsheets, charts, summaries, and routine reports.
• Ability to read and accurately process product descriptions, stock numbers, quantities, pricing, purchase documentation, and maintenance records.
• Strong organizational, record-keeping, inventory control, and stock-keeping capabilities.
• Ability to compile, review, and report maintenance statistics and historical data with a high level of accuracy and attention to detail.
• Effective written and verbal communication skills for working with maintenance personnel, internal departments, suppliers, and service providers.
• Ability to prioritize multiple assignments, meet deadlines, work independently, and contribute effectively in a team environment.
• Basic understanding of maintenance terminology, preventive maintenance, equipment downtime, and manufacturing operations is considered an asset.

What Linamar Has to Offer

• Competitive Compensation
• Employee Benefits package includes but not limited to, Drug, Dental & Vision etc.
• Opportunities for career advancement.
• Sustainability Counsel
• Community based outreach supporting both local and global initiatives and charities.
• Discounts for local vendors and events, including auto supplier discounts.

About Us

Linamar Corporation is a Canadian-founded global manufacturer, renowned for its advanced engineering and innovative product development across diverse industries and markets. Our journey started in 1966 under the visionary leadership of our founder, and today, we remain committed to cultivating a culture of innovation and collaboration.

With access to state-of-the-art tools and resources, you'll have the opportunity to make a meaningful impact alongside a team of driven and passionate professionals. Join us and be part of a company where innovation, collaboration, and growth are at the heart of everything we do.

Linamar is committed to promoting accessible recruitment as outlined in the Accessibility for Ontarians with Disabilities Act. Linamar will attempt to accommodate persons with a disability in an appropriate and effective manner throughout all stages of the recruitment process. Accommodations will be provided upon request.