Clerk, Health Information Management

St. Joseph's Health Care London; London; On-site; CAD 34,000 - 40,000; Full time

Job summary

St. Joseph's Health Care London is seeking a Health Information Management Assistant for a temporary full-time role in London, Ontario. The incumbent will manage all aspects of health records, including reception, sorting, filing, scanning, and providing charts to care areas.

Qualifications include a high school diploma, Medical Office Assistant certificate, and strong computer literacy in Word/Excel. Knowledge of health information privacy is essential, with flexibility to cover multiple shifts

Qualifications

• Must have a high school diploma and Medical Office Assistant certificate.
• Experience with health information handling laws and confidentiality.
• Proven accuracy in filing, scanning and patient chart management.

Responsibilities

• Handle all aspects of records management including reception duties.
• Sort, file, scan loose reports and pull/file patient charts.
• Provide records to storage and patient care areas as needed.
• Maintain confidentiality and adhere to OHSA and privacy requirements.

Skills

Customer service

Attention to detail

Organizational skills

Electronic records system experience

Independent with initiative

Interpersonal communication

Window / Excel proficiency

Education

Secondary school diploma

Medical Office Assistant certificate

Tools

Cerner Person Management

ProFile

Chart Tracking

PowerChart

Explorer Menu

CCL gateway reports

Word

Excel

Job description

Health Information Management

St. Joseph's Hospital - London, ON

Temporary Full Time

Salary Range: $25.00 - $29.39 /hour

Temporary position anticipated to extend until December 1, 2028, and is subject to the availability of work

The successful candidate will work at St Josephs Health Care, Grosvenor site. Flexibility is required to cover all shifts and also work at Parkwood Institute Mental Health building if and when required. The duties of this position encompass all aspects of records management. This includes, but is not limited to, reception duties, sorting/filing/scanning of loose reports as well as pulling/filing of patient charts and the provision of records to storage and patient care areas.

Essential Qualifications

• Secondary (High) School Diploma
• Medical Office Assistant certificate
• Demonstrated computer knowledge and ability to work within a Windows environment in multiple software applications including intermediate level Word and Excel
• Knowledge of a Safety Culture in a Health Care Setting in compliance with the OHSA
• Demonstrated customer service in dealing with both internal and external customers
• Demonstrated understanding of and compliance with legislation related to the handling and management of health information
• Demonstrated understanding, recognition and application in previous work experiences of the importance of confidentiality of information and the patients' right to privacy
• Must be capable of meeting the physical demands required to perform the role
• Demonstrated accuracy and attention to detail
• Ability to navigate an electronic environment
• Excellent organizational skills to handle a demanding workload in a busy environment, with multiple, competing priorities
• Excellent communication and interpersonal skills including the ability to communicate information accurately and professionally
• Ability to work with minimal supervision and initiative to work independently as an effective team member
• Familiarity working within an electronic environment

Preferred Qualifications

• Recent manual filing experience
• Understanding of records management methodologies
• Knowledge of Cerner Person Management, ProFile, Chart Tracking, Power Chart, Explorer Menu and CCL gateway reports
• Related work and experience in a healthcare environment
• Previous data entry experience
• Health Information Certified Associate (HICA) designation
• Proficiency in the French Language is an asset

Teaching and Research

• St. Joseph's Health Care London through its affiliation with Western University and Fanshawe College is a leading research and teaching hospital. As an employee of St. Joseph's, you will be expected to engage in role related teaching and research activities in addition to any of your clinical duties

Immunization Requirements

• Provide vaccination records or proof of immunity against measles, mumps, rubella, varicella (chicken pox), Hepatitis B, COVID-19 and influenza.
• Provide documentation of the Tuberculosis skin testing