Clerk 3 (Food Safety Clerk)

Government of Nova Scotia; Bedford; On-site; CAD 48,000 - 54,000; Full time

Job summary

The Government of Nova Scotia's Department of Agriculture is seeking a Food Safety Clerk 3 for the Bedford office. You will provide administrative and client-service support, handling applications, renewals, and records in Amanda, and assist with financial transactions and correspondence.

Based in Bedford, this temporary position involves teamwork with regional staff, adherence to timelines, and a focus on accuracy and confidentiality.

Qualifications

• High school education and at least three years of related administrative experience.
• Equivalent combination of training and experience considered.
• Excellent communication and client-service skills.
• Fast and accurate typing with strong proofreading and grammar.
• Proficiency with MS Word, Excel, Outlook and other office software.
• Experience entering and tracking information in databases and electronic filing systems.
• Experience processing invoices and payments.

Responsibilities

• Respond to information requests and redirect to appropriate staff.
• Enter and track applications, renewals, complaints in Amanda database.
• Maintain confidential electronic records and filing systems.
• Process invoices, payments, and related financial reports.
• Handle mail, email, and program documents per policies.
• Prepare routine and non-routine correspondence, memos and reports.
• Purchase and manage office supplies; support procurement and inventory.
• Support office equipment maintenance and coordinate service.

Skills

Client-service

Typing accuracy

Proofreading

Attention to detail

Organizational skills

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Amanda database

Job description

About Us

The Nova Scotia Department of Agriculture supports the development of a diversified, market-focused, competitive, sustainable and profitable agriculture and agri-food sector. Through regulatory services, programs, partnerships and front-line support, the Department contributes to the economic, environmental and social prosperity of Nova Scotia's farmers, agribusinesses and communities.

About Our Opportunity

As a Food Safety Clerk 3, you will provide principal administrative and client-service support for the Bedford office. You will serve as a front-line contact for the public, industry clients, departmental staff and other government agencies, providing accurate information and direction on departmental processes. You will use several computer applications, including Amanda, to enter and maintain confidential information, process applications and renewals, generate documents, complete financial transactions, and maintain electronic and physical records.

Working as part of a collaborative regional and administrative team, you will help ensure that client inquiries, program documentation and office operations are handled accurately, professionally and within established timelines.

Primary Accountabilities

• Respond accurately and professionally to internal and external requests for information and assistance, interpret client needs, and redirect inquiries to the appropriate staff member, division or external organization.
• Receive, review, enter and track food applications, renewals, complaints, forms and other program information in the Amanda departmental database/electronic system.
• Create, classify, summarize, file, retrieve and maintain confidential records in an electronic filing system, in accordance with records-management and audit requirements.
• Process financial transactions, including invoices, payments, cash or cheque records, point-of-sale transactions and related reports; investigate variances and resolve routine discrepancies.
• Process incoming and outgoing mail, courier items, email correspondence and program documents in accordance with departmental policies and procedures.
• Prepare routine and non-routine correspondence, memos, reports, statistical information and financial data for staff and management.
• Purchase and maintain office, program and inspection supplies; support procurement requests and maintain inventory records for equipment, furniture and resource materials.
• Help maintain office equipment and common work areas, provide basic troubleshooting using manufacturers instructions, and coordinate service when required.

Qualifications And Experience

You have a high school education and at least three years of related administrative experience. An equivalent combination of training and experience will be considered.

You Must Also Demonstrate

• Excellent communication, interpersonal and client-service skills.
• Fast and accurate typing, strong proofreading ability, attention to detail and excellent written grammar.
• Proficiency with Microsoft Word, Excel, Outlook and other office software.
• Experience entering, tracking and retrieving information in databases and electronic filing systems.
• Experience processing invoices, payments or other financial transactions.
• Excellent organizational and administrative skills, including the ability to prioritize a varied workload with minimal supervision.
• Initiative, sound judgement and tact when handling confidential information and non-routine situations.

The Following Would Be Considered Assets

• Experience working in a government, agriculture, food-safety or regulatory environment.
• Experience with Amanda/SNAP database.
• Experience with SAP, STAR/STOR or other government information and financial systems.
• Experience with electronic payment systems, cheque or cash handling, and cash reporting.
• Knowledge of government procurement, records management, privacy, access-to-information or financial processes.
• Knowledge of the Nova Scotia Department of Agriculture and its programs, policies or regulatory responsibilities.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, Benefits for government employees.

Working Conditions

This position is based in a professional office environment in Bedford and involves regular interaction with clients, the public and departmental staff. The work requires extensive computer use and the handling of confidential records. Occasional lifting or movement of office supplies and materials may be required.

Additional Information

This is a TEMPORARY employment opportunity with an anticipated end date of April 30, 2027. The appointment status ('term', 'temporary' or 'casual') is dependent on the start date of the successful candidate.

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• A Dynamic, client-focused office environment where service excellence and teamwork are our focus.

Pay Grade: CL 18

Salary Range: $1,848.39 - $2,068.11 Bi-Weekly

Employment Equity Statement

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians, Persons of African Descent, Racialized Persons, Persons with Disabilities, 2SLGBTQIA+ Persons and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement

We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at [e-mail].

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted.

All questions and concerns may be directed to [e-mail].