Clerical Assistant (Continuing Education and Outreach Assistant) College of Agriculture Bioresources

University of Saskatchewan; Saskatoon; On-site; CAD 30,000 - 60,000; Full time

Job summary

The University of Saskatchewan is seeking a Clerical Assistant to provide administrative support in the College of Agriculture and Bioresources. This role involves event organization, program facilitation, and collaboration with various stakeholders to enhance community engagement and outreach efforts. Candidates should possess a four-year degree and relevant experience in event management.

Qualifications

• A minimum of three years of event and outreach related work experience, preferably in an educational setting.
• Effective interpersonal and communication skills, including the ability to effectively communicate with faculty, staff and students.
• Knowledge of university safety protocols and policies.

Responsibilities

• Responsible for organizing and coordinating college and department events.
• Assist with administration of non-credit programs.
• Build professional relationships with faculty, staff, and external partners.

Skills

Interpersonal skills

Communication

Organizational skills

Time-management

Problem-solving

Cultural sensitivity

Education

Four-year university degree

Tools

Microsoft Office

Job description

Clerical Assistant (Continuing Education and Outreach Assistant) College of Agriculture Bioresources

Primary Purpose: The mandate of the Continuing Education and Outreach Assistant is to address the college need to provide administrative support to departments, centres, and Dean’s office in the area of continuing education, outreach, and community engagement. It is the purpose of the Continuing Education and Outreach Assistant to administrate and support the coordination and facilitation of non-credit programs, certificates, micro-credentials, academic and non-academic events for the College of Agriculture and Bioresources, the Nutrien Centre for Digital and Sustainable Agriculture, and the kichi-okawimaw Knowledge Centre.

Nature of Work: Reporting to the Associate Dean Academic, the Continuing Education and Outreach Assistant is responsible for or assists with the organization and coordination of college and department events, such as, for example: Soils and Crops Workshop. As well as assists with administration of non-credits programs such as, for example: the Canadian Crop Science Consultant, the Management of Confined Trials, the Prairie Horticulture Certificate, the Sustainable Irrigation and Introduction to Prescribed Fire micro-credentials, and the college commitment to Sustainable Food for Canada Network (SF4C). The individual in this position must demonstrate an ability to build professional relationships with faculty, staff and external partners. Working in a complex environment, this position requires discretion, tact, professionalism and a commitment to continuous improvement. The work requires attention to quality of work, the ability to understand and accurately communicate, and the need to prioritize to meet deadlines. New initiatives that align with college priorities and under the supervision of Agbio faculty may be assigned.

Typical Duties or Accountabilities:

• Model a high standard of performance and outcomes; ensure positive, diverse and respectful work environments;
• Plan and conduct activities that are in alignment with university and college strategic goals;
• Appropriately represent the college, within and beyond the university community;
• Policies procedures and regulations are appropriately interpreted, comply with internal and external requirements and are effectively communicated to others;
• Knowledge of university safety protocols and policies is applied appropriately and communicated to others;
• Identify, assess and manage risk in planning activities;
• All confidential information and materials are treated in a confidential manner;
• Sets priorities for meeting representative duties and associated deadlines;
• Effective organization, administration and coordination of workshops, knowledge transfer, non-credit programs, and micro-credentials;
• Work closely with AgBio Student Services; collaborate with AgBio Communications, the Director of Development, and with the Manager, Research, Graduate Studies and External Engagement, as appropriate to support event planning and promotion and other relevant initiatives;
• Assist with the development of event and program budgets to support cost recovery and overall fiscal responsibility;

Education & Experience: A four-year university degree is required with a preference for a degree in agriculture or bio-resources. A minimum of three years of event and outreach related work experience, preferable in an educational setting. A valid Class 5 Saskatchewan driver’s license and an acceptable driving record are required.

Skills: Also required is an ability to work independently; proven effective interpersonal and communication skills, including the ability to effectively communicate with faculty, staff and students, tact, diplomacy and good judgment; excellent public speaking ability; demonstrated commitment to continuous improvement of knowledge and skills; ability to manage multiple tasks and priorities, and meet deadlines; decision-making, organizational and time-management abilities; a good working knowledge of Microsoft Office applications (Word, Excel, and PowerPoint) as well as internet and email software applications; attention to detail; creative problem-solving abilities; cultural sensitivity and demonstrated willingness to participate actively in college and university efforts toward Reconciliation and Indigenization.

Department: College of Agriculture & Bioresources
Status: Term 12 months with the possibility of extension
Employment Group: CUPE 1975
Shift: Mon-Fri, 8:00-4:30
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $28.72 - 37.60 per hour. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Operational Services
Salary Phase/Band: Phase 5
Posted Date: 6/18/2025
Closing Date: 7/1/2025 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus

The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by thedeybwewin | taapwaywin | tapwewin: Indigenous Truth policy and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan’s main campus is situated on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.