Class Scheduling Administrator

McGill University; Montreal; Hybrid; CAD 46.000 - 56.000; Vollzeit

Benefits dieser Stelle

Health insurance

Dental insurance

Life Insurance

Pension plan

Group RRSP and TFSA

Competitive vacation policy

Two personal days

Two floating holidays

Nine Summer Fridays

Paid time off over December holidays

Tuition waiver for regular employees

Remote work up to two days per week

Zusammenfassung

McGill University is seeking a Class Scheduling Administrator to compile data, generate timely timetables, and publish schedules for students and faculty. You will collaborate with academic departments, validate data in the timetable software, and resolve discrepancies to support efficient course delivery.

Responsibilities include monitoring data quality, training departments on the DCU tool, and handling ad hoc scheduling requests while ensuring optimal space utilization and timetable accuracy.

Qualifikationen

• Proven ability to handle several operational deliverables simultaneously, meet deadlines and work independently.
• Strong communication and interpersonal skills across all staff levels.
• Ability to analyze processes and propose improvements.

Aufgaben

• Produce an accurate, conflict‑free schedule from data submitted by academic departments.
• Publish the class schedule prior to Registration.
• Monitor enrolment changes and update timetables as needed.

Kenntnisse

Multitasking

Data analysis

Communication

Problem solving

Team collaboration

Ausbildung

DEC III

Tools

DCU

Banner

TPHI

Jobbeschreibung

Position Summary: Reporting to the Class Scheduling Manager, the Class Scheduling Administrator is responsible for gathering the information required for scheduling, assessing, and updating the information in the scheduling software. The incumbent represents the Class Scheduling Team as a resource person and trouble‑shooter for University staff and faculty, while assessing, reviewing, and investigating record discrepancies and producing scheduling timetables for departments.

Primary Responsibilities

Produce a timely, accurate, and conflict‑free schedule for students and Faculty by collecting and validating data submitted by academic departments and producing schedules in a timetable software. Responsible for preparing and publishing the class schedule prior to Registration. Evaluate and manage scheduling constraints to minimize conflicts, maximize efficiency, and develop optimal schedules. Ensure the schedule meets the effective delivery of the program. Ensure that the timetable provides effective space utilization. Monitor class scheduling data to improve data quality, resolve issues, and review unused space. Monitor and adjust schedules before and during the academic year to reflect enrolment changes and department requests. Conduct testing of system software upgrades and any additional testing required to support scheduling‑related projects. Train departments on the use of the Data Collection Utility (DCU) and provide accurate information to the scheduling team. Responsible for updating Class Schedule documentation and completing ad‑hoc requests for events or exams, as required.

Other Qualifying Skills and/or Abilities

Proven ability to handle several operational deliverables simultaneously, meet deadlines and work independently, as well as part of a team. Demonstrated organizational skills, ability to prioritize and multi task. Demonstrated ability to communicate effectively with all levels of staff. Ability to identify and solve problems using initiative and creativity. Ability to analyze processes and procedures and to advise on improvements. Ability to work unsupervised and independently to meet deadlines, planning, and setting priorities for own work. Ability to priorities multiple tasks, work to resolve conflicting timelines, and deadlines under pressure and make informed decisions with limited supervision. Ability to work efficiently integrating new knowledge and process improvement. Demonstrated commitment to client focused service with an ability to interact effectively with a wide variety of individuals, including all members the over‑arching Systems, Projects, and Class Scheduling team using well developed interpersonal and negotiation skills. Ability to communicate complex information effectively and professionally to a range of customers with varying levels of understanding. Strong commitment to collaborate and work together as a team to produce an effective schedule within the established timeline. Knowledge in PC environment using word processing, databases, spreadsheets, power point, Banner and TPHI. Interpersonal skills using tact, patience and courtesy.

Minimum Education and Experience: DEC III 3 Years Related Experience with DEC III / Hourly Salary: (MUNACA Level H) $33.05 - $40.97 Hours per Week: 33.75 (Full time) Supervisor: Class Scheduling Manager Position End Date (If applicable): 2027-07-31 Deadline to Apply: 2026-10-30

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].

Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future. McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer.