Christmas Admin Assistant

TSA The Salvation Army TSA; Saskatoon; On-site; CAD 2,287,000 - 3,430,000; Full time

Benefits offered by this job

Health and dental benefits

RRSPs

Paid vacation and sick time

Job summary

The Salvation Army is seeking an Administrative Support Worker for Saskatoon Temple Community Services on a temporary basis. The role covers answering phones, data input, and interaction with program participants, volunteers, donors and clients. 37.5 hours per week, 8:30 am to 4:30 pm, Monday to Friday.

Responsibilities include processing donations, entering client data, and providing support to clients and donors. Two years of secretarial experience preferred; OH&S compliance required.

Qualifications

• Two years of related secretarial or administrative experience is required.
• Work in compliance with OH&S Act and Regulations and abide by health and safety policies.

Responsibilities

• Provide administrative support for daily Community Services activities during the Christmas Season.
• Greet program participants, volunteers, donors and clients; answer phones and walk-in inquiries.
• Receive, process, and record donations; perform data entry of client files.

Skills

Office communication

Attention to detail

Data entry

Multi-tasking

Education

High school diploma

Certified Office Diploma

Tools

Office365

Driver’s license

Job description

Who We Are

For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Job Description

POSITION PURPOSE SUMMARY

The Administrative Support Worker provides support to Saskatoon Temple Community Services on a temporary basis. This includes but is not limited to answering phones, data input and interacting with program participants, volunteers, donors and clients as is required.

Accountabilities

• Provide administrative support for the daily activities of Community Services during the Christmas Season.
• Provide support to clients and donors by directing inquires appropriately.
• Receive, process, and record all incoming donations.
• Record statistical data in a clear, organized, and accurate manner.
• Greet program participants, volunteers, donors and clients upon arrival.
• Sign in and sign out program participants.
• Answer phone and walk in inquiries as required.
• Direct inquiries as is appropriate.
• Complete data entry of client files.
• Perform other position related duties as required.

CRITICAL RELATIONSHIP MANAGEMENT

Internal relationships: - Community Services Manager, Corps Officers, volunteers, staff

External relationships: - Community partners, donors, program participants

MANAGERIAL/TECHNICAL LEADERSHIP RESPONSIBILITY

• This position reports directly to the Community Services Team lead or Corps Officer

WORKING CONDITIONS

• This is a temporary seasonal full-time position based on 37.5 hours per week.
• Hours will be 8:30 am to 4:30 pm Monday to Friday
• Includes a ½ hour unpaid meal-break where applicable.
• Flexibility is required as it relates to hours of work and scheduling.
• The Supervisor will set the hours of work and work schedule.
• Ability to lift/move more than 40 lbs. (18.144 kgs).
• May be required to wear appropriate Salvation Army identification.
• Some travel within Saskatoon may be associated with this position.

Normal hours of work: Monday to Friday 8:30 am to 8:30 am.

Normal locations of work: 38 Bateman Crescent, Saskatoon, SK

The above responsibilities must be discharged in accordance with The Salvation Army’s Mission Statement, in a professional manner, upholding our code of conduct.

EDUCATION, EXPERIENCE AND QUALIFICATIONS

• Willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.
• Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures.

Alternative combination of education and experience may be considered.

Education, Qualifications and Certifications

• Completion of high school diploma.
• Certified Office Diploma is an asset.

Alternative combinations of education and experience may be considered.

Experience and Knowledge

• Two years of related secretarial or administrative experience is required.
• Working basic knowledge of Office365 is required.
• Good oral and written communication skills.
• Ability to maintain a high level of confidentiality.
• Good decision-making and organizational skills.

Skills and Capabilities

• Good oral and written communication skills.
• Ability to maintain a high level of confidentiality.
• Good decision-making and organizational skills.
• Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
• Ability to multi-task and prioritize responsibilities (i.e., good judgement).
• Good interpersonal skills.
• Excellent organizational skills and sound judgment.
• Able to work cooperatively in a team setting.
• Ability to lift/move weights of up to 20 lbs. occasionally.
• If limited travelling is required using organizational or personal vehicle, a valid driver’s license and clear driver’s abstract is required.

Compensation

The target hiring range for this position is $16.60 to $20.76 with a maximum of $24.90. Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualification relevant to the role.

The Salvation Army will provide reasonable accommodation upon request.

Please email [e-mail] if you have a need for any accommodation and we will be pleased to discuss this with you.

Our employees are motivated by the fulfillment and meaning they experience as they serve people in need across Canada and Bermuda. Whether at the front-lines or in a support role, as part of our team you’ll work alongside a diverse and skilled group of purpose-driven professionals, empowered to provide exceptional service.

We deeply value the relationships we build in the workplace, as well as the opportunities given to us such as the potential to experience flexibility at work, receive health and dental benefits, paid vacation and sick time, RRSP’s, as well as to expand our skills and advance our careers as together we build a culture of continuous learning and growth.

If you’re looking for a career that allows you to find meaning, make an impact, and one that challenges you to grow and become the best version of yourself, join our dynamic team.

There is a place for everyone to belong at The Salvation Army.