CG26-32 Administrative Assistant

School District No. 6 (Rocky Mountain); Golden; On-site; CAD 36,000 - 50,000; Full time

Job summary

Rocky Mountain School District No. 6 is seeking an Administrative Assistant for a temporary, full-time position (35 hours per week).

The role involves reception, clerical work, secretarial duties, and record-keeping for the school office, requiring independent judgment in a public-facing environment. Responsibilities include greeting visitors, drafting correspondence, scheduling, handling school newsletters, record management, basic accounting, and cash handling.

Qualifications

• Proficient with MS Office Suite and SIS or equivalent
• Typing speed 60 wpm minimum
• Experience with office procedures and confidential information
• Ability to handle basic accounting tasks and record keeping

Responsibilities

• Serve as first point of contact for visitors
• Prepare and respond to correspondence
• Schedule appointments and manage calendars
• Maintain records and prepare reports for ministry/operational needs
• Assist with purchasing and cash handling
• Process mail and operate office equipment
• Support student supervision as needed
• Collaborate with staff, parents and public
• Perform other duties as assigned

Skills

MS Office proficiency

Typing 60 wpm

Confidentiality handling

Adaptability

Multitasking

Interpersonal skills

Education

High school diploma or equivalent

Office Administration Certificate

Accounting experience

First Aid (asset)

Tools

SIS / Student Information System

Office equipment

Job description

Rocky Mountain School District No. 6 is now accepting external applications for:

Administrative Assistant

Temporary, full-time (35 hr/wk)

Effective October 28, 2026 to December 9, 2026 or return of incumbent.

The Administrative Assistant is responsible for the reception, clerical, secretarial and record keeping work of considerable variety and complexity in the operation of a school office. This position requires independence of judgment and action in dealing with the public, staff and students on a variety of matters relating to school operations.

Examples of Work

• First point of contact for all school visitors
• Compose and respond to correspondence as required (including school newsletter).
• Schedule appointments.
• Prepare and photocopy a variety of materials.
• Prepares, processes and maintains records, as delegated, relating to the operation of the site and as necessary for Ministry reporting purposes (including 1701s, first aid/injury reports, and student records).
• Perform clerical work relating to material and service purchasing.
• Collect cash, issue receipts, prepare cash statements, keep accounts to trial balance and bank reconciliation, and bank deposits.
• Process incoming and outgoing mail (internal and external).
• Operate a variety of office equipment.
• Maintain a positive working relationship with school staff/students/parents/public.
• Provide occasional student supervision in the absence of supervisor.
• Perform other duties as assigned.

Required Knowledge, Abilities And Skills

• Proficient skill of Microsoft Office Suite or equivalent and related Student Information Systems (SIS).
• Keyboarding skills of 60 words per minute or proof of competency in keyboarding skills.
• Have experience with current office equipment and be able to adapt to technological changes.
• Knowledge of Business English, punctuation, spelling and Business Math.
• Have training and/or experience in office procedures.
• Possess the ability to perform basic accounting.
• Ability to work under limited supervision.
• Ability to use discretion when dealing with confidential matters.
• Ability to be adaptable to unpredictable situations.
• Ability to work well with students, parents, school staff and other district personnel.
• Ability to multi-task, prioritize, meet deadlines and deal with interruptions.

Required Training, Experience And Certification

• High school Diploma or Equivalent
• Office Administration Certificate plus one year of specific experience or an equivalent combination of training and experience.
• One to two years of recent and relevant experience in accounting, bookkeeping and office administration in a computerized environment, ideally in a large school setting.
• First Aid would be an asset.

Rate of pay

$31.16/hr, as per Collective Agreement 440

For further information, please contact Kelsey Doolaar, Principal, 250-344-2201

Thank you for your interest in School District 6. Please note, only candidates moving forward in this process will be contacted for an interview.

Rocky Mountain School District No. 6 is located on the traditional unceded territories of the Ktunaxa and Secwépemc Nations. We honour the cultures, languages and First Nations people of these territories.