CG26-25 Administrative Assistant

School District No. 6 (Rocky Mountain); Golden; On-site; CAD 35,000 - 50,000; Full time

Job summary

Rocky Mountain School District No. 6 is seeking an Administrative Assistant to handle reception, clerical and record-keeping tasks in a busy school office. The role requires independence, discretion with confidential information, and the ability to manage diverse duties for staff, students and the public.

The position is permanent and full-time (35 hr/wk), effective August 21, 2026, with pay at $31.16/hour under Collective Agreement 440. First aid is considered an asset.

Qualifications

• High school diploma or equivalent required.
• Office Administration Certificate plus one year of specific experience or equivalent mix.
• One to two years of accounting, bookkeeping and office admin experience in a computerized environment.

Responsibilities

• Receive and greet visitors; manage front reception.
• Prepare, respond to correspondence and assist with newsletters.
• Schedule appointments and maintain records for ministry reporting.
• Handle cash receipts, statements, and bank deposits.
• Process mail and operate office equipment; support purchasing.
• Maintain positive relationships with staff, students, parents and public.
• Occasional student supervision when needed.

Skills

Microsoft Office

SIS

60 wpm keyboarding

Office equipment

Business English

Business Math

Office procedures

Accounting basics

Confidentiality

Multi-tasking

Education

High school diploma or equivalent

Office Administration Certificate +1 year experience

2 years accounting/office experience in computerized env

Tools

SIS

Job description

Rocky Mountain School District No. 6 is now accepting external applications for:

Administrative Assistant

Permanent, full-time (35 hr/wk)

Effective August 21, 2026.

The Administrative Assistant is responsible for the reception, clerical, secretarial and record keeping work of considerable variety and complexity in the operation of a school office. This position requires independence of judgment and action in dealing with the public, staff and students on a variety of matters relating to school operations.

Examples of Work

• First point of contact for all school visitors
• Compose and respond to correspondence as required (including school newsletter).
• Schedule appointments.
• Prepare and photocopy a variety of materials.
• Prepares, processes and maintains records, as delegated, relating to the operation of the site and as necessary for Ministry reporting purposes (including 1701s, first aid/injury reports, and student records).
• Perform clerical work relating to material and service purchasing.
• Collect cash, issue receipts, prepare cash statements, keep accounts to trial balance and bank reconciliation, and bank deposits.
• Process incoming and outgoing mail (internal and external).
• Operate a variety of office equipment.
• Maintain a positive working relationship with school staff/students/parents/public.
• Provide occasional student supervision in the absence of supervisor.
• Perform other duties as assigned.

Required Knowledge, Abilities And Skills

• Proficient skill of Microsoft Office Suite or equivalent and related Student Information Systems (SIS).
• Keyboarding skills of 60 words per minute or proof of competency in keyboarding skills.
• Have experience with current office equipment and be able to adapt to technological changes.
• Knowledge of Business English, punctuation, spelling and Business Math.
• Have training and/or experience in office procedures.
• Possess the ability to perform basic accounting.
• Ability to work under limited supervision.
• Ability to use discretion when dealing with confidential matters.
• Ability to be adaptable to unpredictable situations.
• Ability to work well with students, parents, school staff and other district personnel.
• Ability to multi-task, prioritize, meet deadlines and deal with interruptions.

Required Training, Experience And Certification

• High school Diploma or Equivalent
• Office Administration Certificate plus one year of specific experience or an equivalent combination of training and experience.
• One to two years of recent and relevant experience in accounting, bookkeeping and office administration in a computerized environment, ideally in a large school setting.
• First Aid would be an asset.

Rate of pay

$31.16/hr, as per Collective Agreement 440

For further information, please contact Kelsey Doolaar, Principal, 250-344-2201

Thank you for your interest in School District 6. Please note, only candidates moving forward in this process will be contacted for an interview.

Rocky Mountain School District No. 6 is located on the traditional unceded territories of the Ktunaxa and Secwépemc Nations. We honour the cultures, languages and First Nations people of these territories.