CG26-25 Administrative Assistant

British Columbia Public School Employers' Association | Make a Future - Careers in BC Education; Golden; On-site; CAD 77,146,000 - 79,212,000; Full time

Job summary

Rocky Mountain School District No. 6 is inviting external applications for an Administrative Assistant. This permanent, full-time position (35 hours per week) begins August 21, 2026. The role covers reception, clerical tasks, secretarial duties and extensive record keeping within the school office.

The candidate must be capable of independent judgment when dealing with the public, staff and students, with a focus on accurate ministry reporting and efficient operations.

Qualifications

• Proficient in Microsoft Office and related SIS.
• Typing speed of 60 wpm or proof of competency.
• Experience with current office equipment and adaptability to changes.
• Knowledge of Business English, punctuation, spelling and Business Math.
• Training or experience in office procedures.
• Ability to perform basic accounting.
• Ability to work under limited supervision.
• Ability to handle confidential matters with discretion.
• Ability to adapt to unpredictable situations.
• Ability to work well with students, parents, staff and district personnel.
• Ability to multi-task, prioritize, meet deadlines and handle interruptions.

Responsibilities

• First point of contact for visitors to the school.
• Respond to correspondence and manage school communications.
• Schedule appointments for staff and students.
• Prepare and photocopy materials as needed.
• Maintain records for ministry reporting and site operations.
• Assist with purchasing of materials and services.
• Handle cash, issue receipts, and manage banking records.
• Process incoming/outgoing mail and operate office equipment.
• Maintain positive relationships with staff, students and parents.
• Provide occasional student supervision when needed.

Skills

Microsoft Office Suite

SIS (Student Information System)

Typing 60 wpm

Basic accounting

Discretion with confidential matters

Adaptability

Communication with students/parents

Education

High school Diploma or Equivalent

Office Administration Certificate

Tools

Office equipment operation

Job description

Rocky Mountain School District No. 6 is now accepting external applications for:

Administrative Assistant

Permanent, full- time ( 35 hr/wk )

Effective August 2 1 , 2026.

The Administrative Assistant is responsible for the reception, clerical, secretarial and record keeping work of considerable variety and complexity in the operation of a school office. This position requires independence of judgment and action in dealing with the public, staff and students on a variety of matters relating to school operations.

Examples of Work

• First point of contact for all school visitors
• Compose and respond to correspondence as required (including school newsletter).
• Schedule appointments.
• Prepare and photocopy a variety of materials.
• Prepares, processes and maintains records, as delegated, relating to the operation of the site and as necessary for Ministry reporting purposes (including 1701s, first aid/injury reports, and student records).
• Perform clerical work relating to material and service purchasing.
• Collect cash, issue receipts, prepare cash statements, keep accounts to trial balance and bank reconciliation, and bank deposits.
• Process incoming and outgoing mail (internal and external).
• Operate a variety of office equipment.
• Maintain a positive working relationship with school staff/students/parents/public.
• Provide occasional student supervision in the absence of supervisor.
• Perform other duties as assigned.

Required Knowledge, Abilities and Skills

• Proficient skill of Microsoft Office Suite or equivalent and related Student Information Systems (SIS).
• Keyboarding skills of 60 words per minute or proof of competency in keyboarding skills.
• Have experience with current office equipment and be able to adapt to technological changes.
• Knowledge of Business English, punctuation, spelling and Business Math.
• Have training and/or experience in office procedures.
• Possess the ability to perform basic accounting.
• Ability to work under limited supervision.
• Ability to use discretion when dealing with confidential matters.
• Ability to be adaptable to unpredictable situations.
• Ability to work well with students, parents, school staff and other district personnel.
• Ability to multi-task, prioritize, meet deadlines and deal with interruptions.

Required Training, Experience and Certification

• High school Diploma or Equivalent
• Office Administration Certificate plus one year of specific experience or an equivalent combination of training and experience.
• One to two years of recent and relevant experience in accounting, bookkeeping and office administration in a computerized environment, ideally in a large school setting.
• First Aid would be an asset.

Rate of pay

$31.16/hr, as per Collective Agreement 440

For further information, please contact Kelsey Doolaar, Principal, 250-344-2201

Thank you for your interest in School District 6. Please note, only candidates moving forward in this process will be contacted for an interview.

Rocky Mountain School District No. 6 is located on the traditional unceded territories of the Ktunaxa and Secwépemc Nations. We honour the cultures, languages and First Nations people of these territories.