Centralized Invoicing Supervisor

Crown Equipment; Mississauga; On-site; CAD 63,000 - 76,000; Full time

Benefits offered by this job

Tuition reimbursement

Medical benefits

Pension plan

Professional development

Job summary

Crown Lift Trucks Canada is seeking an Invoicing Supervisor to lead a team and oversee the end-to-end invoicing cycle, ensuring accurate and timely revenue collection.

You will interface with Finance, branch operations, and customers to ensure effective processes and strong client relationships. A post-secondary degree and 3–5 years of invoicing experience are preferred.

Qualifications

• 3–5 years of invoicing, billing, or accounting experience.
• Post-secondary education required; a four-year degree or certification preferred.
• Proficiency in Excel and billing systems.
• Excellent written and verbal communication and collaboration across departments.

Responsibilities

• Lead, develop, train, and mentor a team of invoicing personnel.
• Review time and attendance for direct reports and participate in personnel matters.
• Review and approve invoices for accuracy, timeliness, and completeness.
• Manage invoicing process from service/work orders to payment.
• Develop and maintain SOPs for branch network and Finance.

Skills

Attention to detail

Organizational skills

Multitasking

Written and verbal communication

Collaboration across departments

Education

Four-year degree or credit-related certification

Tools

Excel

Microsoft Office

Job description

Salary Range: $63,200.00 To $75,800.00 Annually

Crown Lift Trucks is the premier material handling dealer in Canada. We are a leader in the industry and are considered a one-stop shop for all material handling needs. Crown Lift Trucks Canada operates eight full-service branches in both Ontario and Quebec offering complete service solutions including maintenance programs, parts supply, and training.

PERKS AND BENEFITS

• Tuition reimbursement for any program or course of your choice
• Comprehensive benefits such as: medical insurance, dental, vision, long term/short term disability, life insurance, and more
• Pension plan
• Opportunities for advancement and ongoing professional development

POSITION SUMMARY

The Invoicing Supervisor leads a team responsible for managing the end-to-end invoicing cycle to ensure accurate, compliant, and timely revenue collection. This role serves as a key link between Finance, branch operations, and customers, providing oversight of invoicing activities and ensuring effective communication and execution across the invoicing process.

POSITION DESCRIPTION

• Lead, develop, train, and mentor a team of invoicing personnel, ensuring adherence to established procedures and performance metrics.
• Review time and attendance for direct reports, make and communicate compensation recommendations, and participate in complex personnel matters, including terminations when required.
• Review and approve invoices for accuracy, completeness, and timeliness prior to submission to customers to prevent financial leakage and customer dissatisfaction.
• Manage and oversee the invoicing process from receipt of service work orders or purchase orders through invoice submission and payment.
• Develop, maintain, and update standard operating procedures (SOPs) for the branch network and Finance based on customer invoicing requirements.
• Provide training to designated branch employees and communicate invoicing procedures related to new customers and process changes.
• Liaise with the Sales department during new customer intake to ensure invoicing requirements and billing processes are clearly established and communicated.
• Coordinate with Finance, Accounting, Information Technology, and branch teams to manage and implement third-party invoicing and payment processes.
• Act as a point of escalation for complex customer inquiries or invoicing discrepancies, resolving issues to maintain positive client relationships.
• Prepare and analyze monthly accounts receivable reports, billing metrics, and cash flow forecasts for management review.
• Work closely with credit and collections, cash application, Sales, and branch teams to streamline the overall invoicing cycle.
• Provide support to users of existing and new invoicing systems.
• Assist with other departmental tasks as assigned.
• A minimum of 3 to 5 years of related experience in invoicing, billing, or accounting functions.
• Post-secondary education is required, with a four-year degree or credit-related certification preferred.
• Previous supervisory or team-lead experience is preferred.
• Proficiency in financial calculations, invoicing or billing systems, customer portals, Excel and Microsoft.
• Strong attention to detail, organizational skills, and the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills with the ability to collaborate effectively across departments.
• Ability to work independently while contributing to a team-focused environment.

AtCrown Lift Trucks, we believe in fairness and transparency. While most of ourhiring decisions are made by people, we may use technology, including AI-basedtools, to assist with parts of the process such as screening or assessments. Ifthis happens, it is always supported by human review.

Wewelcome applicants with diverse backgrounds and do not require Canadian workexperience for this role.

Thisjob posting is for an existing vacancy (not for a future candidate pool).

Pleasenote that we currently require all new hires to complete a criminal referencecheck to be eligible for employment.

Weare an equal opportunity employer. In accordance with the Accessibility forOntarians with Disabilities Act, 2005 and the Ontario Human Rights Code, CrownLift Trucks will provide accommodations throughout the recruitment andselection process to applicants with disabilities. If selected to participatein the recruitment, selection, and/or assessment process, please inform HumanResources of the nature of any accommodation(s) that you may require to ensureyour equal participation.