Career Services Coordinator

SASKATCHEWAN INDIAN INSTITUTE OF TECHNOLOGIES; Saskatoon; On-site; CAD 55,000 - 75,000; Full time

Job summary

SIIT in Saskatchewan invites applications for a Career Services Coordinator to lead career development programs, engage First Nations communities and employers, and advance student opportunities.

The role requires a degree or diploma in social sciences or business, a minimum of 4 years in training or employment services, supervisory experience, and travel to communities; proficiency in MS Office is essential.

Qualifications

• A degree or diploma in social sciences discipline, business or related field is preferred.
• A minimum of 4 years work experience in a related field of training and employment.
• Proficiency in Microsoft Office Suite (including online applications) is required.
• Supervisory experience is required.
• Incumbent must have a valid driver’s license and reliable vehicle; moderate travel is required.

Responsibilities

• Develop and deploy strategies related to career services with First Nations communities and employers.
• Coordinate programs from start to finish and identify new opportunities with stakeholders.
• Build relationships with First Nations, Tribal/Grand Councils, and training partners.
• Prepare budgets, contracts, and reports for programs and services.
• Lead and supervise Career Development Officers and staff; monitor program effectiveness.
• Support student learning and provide culturally responsive activities.

Skills

Supervisory experience

Stakeholder engagement

Communication skills

Education

Degree or diploma in social sciences or business

Tools

Microsoft Office Suite

Job description

Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over 6000 clients through our eight Career Centres across the province. The Saskatchewan Indian Institute of Technologies is playing a significant role in Saskatchewan's economic future. You can contribute to that success while building your career.

Nature and Scope

The Career Services Coordinator is responsible for the development and delivery of career services programs that meet the needs of First Nations. The position involves engagement with community stakeholders, internal stakeholders, and employers to deliver successful programs and services. This position will positively promote and create an environment that demonstrates SIIT's vision, mission, and mandate.

General Accountability

The Career Services Coordinator provides leadership and oversight for career development services and programs, supporting learners, clients, and communities through career planning, skills development, and employment opportunities. The Coordinator builds partnerships with First Nations communities, Tribal and Grand Councils, employers, ISET Program holders, and other stakeholders, and leads the development, delivery, monitoring, and evaluation of programs, identifying new or enhanced services that respond to community, learner, and labour market needs. The Coordinator also provides strategic guidance on short- and long-term program planning, and oversees program resources, budgets, and staff, including the recruitment, management, and development of instructors and students, with approval authority over program contracts, purchase orders, and expenditures. This position is responsible for coordinating programs from start to finish, including administration and financial budgeting. Extensive travel to communities and program locations is required. This position includes the following broad range of accountabilities:

Specific Accountabilities

The Coordinator, Career Services will develop and deploy strategies related to career services through community, employers, and related businesses. This position is responsible for the coordination of programs from start to finish. This position is required to seek out new program opportunities, as well as, in collaboration with the Director, identify the need to modify current programs and services in order to meet the needs of the clients and communities. This position includes the following broad range of accountabilities:

Coordination & Monitoring

• Identify, initiate, and support the coordination of programs
• Coordinate annual program reviews
• Ensure the program material is current and relevant
• Support the Career Development Officers in the monitoring of training programs
• Ensure the training program meets the needs of the First Nation Tribal/Grand Councils and stakeholders
• Ensure the program is on schedule and curriculum components are delivered
• Work closely with relevant personnel and departments to ensure smooth operations, including calendar planning, internal and external evaluations, and joint workshop initiatives for facilitators
• Ensure project goals are achieved as per agreements
• Moderate travel to various First Nation communities and events
• Keep up-to-date on trends in the labour market and the economic climate and requirements and qualifications for different occupations

Partnering & Reporting

• Build relationships and engage with First Nations, Tribal and Grand Councils, training and employment agencies, and other relevant stakeholders, to effectively build programs and services that meet their needs and strengthen their linkages SIIT
• Conduct regular community visits or engagements with stakeholders and ongoing
• Develop contracts and budgets with outside stakeholders for programs and services
• Identify, evaluate, and develop external relationships and partnership opportunities, provide recommendations that support departmental goals
• Contribute to SIIT's strategic effectiveness by representing and participating on internal and external committees
• Coordinate, prepare, and submit accurate and timely reports and updates to inform stakeholders and strengthen departmental outcomes

Resource Allocation

• Develop budgets for full cycle community programs
• Monitor budgets for all programs, ensuring sufficient resources are available to deliver the training
• Approve all contracts prior to the commencement of the training
• Authorize purchase orders pertaining to the programs
• Approve and authorize invoices and expenses for payment
• Research grant opportunities for program needs

People Management & Client Focus

• Coach, train and develop employees to ensure growth and development of those individuals
• Conduct regular reviews with direct reports; ensure adherence to SIIT policies and procedures
• Ensure a positive, diverse, inclusive work and learning environment
• Assist in building and leading the department through employee recruitment and selectionImplement and monitor effective client retention strategies
• Work collaboratively with Career Development Officers, Facilitators, Students, to provide services and cultural activities for students
• Attend and positively contribute during staff, department, and Institute meetings
• Adhere to and promote academic regulations and SIIT policies and procedures and departmental policies
• Foster a positive, collaborative and professional working relationship among students, facilitators, coworkers and partners across the Institute
• Monitor client attendance, report as required, and implement disciplinary action where SIIT policy requires
• Work collaboratively with administration, and facilitators to provide support services and cultural activities for students

Student Focus

• Build and maintain positive relationships among students and facilitators
• Review student attendance, report as required, and implement disciplinary action as per SIIT policy
• Ensure a positive, diverse and inclusive work and learning environment for all students

Required Qualifications and Experience:

A degree or diploma in social sciences discipline, business or related field is preferred. A minimum of 4 years work experience in a related field of training and employment. An equivalent combination of education and experience may be considered. Proficiency in Microsoft Office Suite (including online applications) of programs is required. Supervisory experience is required. Knowledge of First Nations cultures and organizations are considered assets. Incumbent must have a valid driver's license and reliable vehicle as moderate travel is required.

As this position is considered safety sensitive, the incumbent will be subject to testing as per SIIT's Alcohol and Substances policy.

Required Competencies: Effective Communication; Flexible & Adaptable; Leadership Communication; Results Orientated; Relationship Building; Coaching & Developing; Client Focus & Service; Planning & Goal Setting; Partnering.