Career Opportunities: Administrative Assistant to the Assistant Director (1502)

PSAC - AFPC; Ottawa; On-site; CAD 45,000 - 65,000; Full time

Job summary

The Public Service Alliance of Canada seeks an Administrative Assistant to the Assistant Director, providing essential support and managing confidential information. This term position emphasizes autonomy, professionalism, and strong language skills in a dynamic union environment. Opportunities for growth and a flexible work arrangement are offered.

Benefits

Flexible work arrangements

Group Benefits (Health, Dental, Life Insurance)

Defined Benefit Pension Plan

Three weeks' vacation to start

Generous support for professional growth

Recreation allowance of $800 per year

Qualifications

• Experience in providing secretarial services relevant to the position.
• General administrative knowledge.
• Proficiency in both French and English.

Responsibilities

• Provide general administrative support to the Director.
• Handle sensitive and confidential information.
• Contribute to the continuous improvement of administrative procedures.

Skills

Autonomy

Tact

Diplomacy

Discretion

Professionalism

Education

Completion of business and/or secretarial training

Job description

Career Opportunities: Administrative Assistant to the Assistant Director (1502)

Branch: Representation and Legal Services Branch

Section: Representation and Legal Services Branch - Administration

Employment Type: Term up to 18 months

Position GlobalLinguistic Level:C1

Job Band: Band 8 AEU II_X

Union: AEU II Alliance Employees Union

Search Area: Internal; Membership; Public

Closing Date: July 1 , 2025

Who are we ?

Founded in 1966, The Public Service Alliance of Canada is the union that represents over 230,000 workers in every province and territory in Canada and in locations around the world. PSAC is headquartered in Ottawa with regional offices across the country. PSAC strives to enhance its members’ quality of life and has been at the front of significant and successful campaigns for workplace and human rights; Learn more about our victories .

We will support your mental and physical health with:

• Flexible work arrangements. Hybrid employees may have own dedicated workstations.
• Group Benefits (Health, Dental, Life Insurance, Disability Insurance, Employee and Family Assistance), such as $7,500 for mental health professionals, that are 100% paid by employer.
• Defined Benefit Pension Plan (50/50 contribution from you and us).
• Three (3) weeks' vacation to start, plus extra paid leave to support your wellness.
• Generous support for your professional growth and career development.
• Recreation allowance of $800 per year.

Primary Responsibilities:

Under the direction of the Branch Director, the position exercises the autonomy, tact, diplomacy and discretion required to handle sensitive and confidential information the Director’s Office is privy to. The position provides generaladministrative support to the Directorand actively contributes to thecontinuous improvement ofadministrative procedures in order toensure the expediency, quality andefficiency of services delivered by theDirector’s Office.

What you will bring to the table:

Education/Experience

• The position requires general administrative and secretarial knowledge and ability associated with successful completion of business and/or secretarial training, or equivalent normally provided through several years of experience in providing secretarial services relevant to the duties of the position.

Knowledge

• General knowledge ofadministrative processes as well asa working knowledge in somespecialized areas related to theadministrative support function.
• Good knowledge of policies,procedures and processesrelated to the operationalactivities within the Branch
• General knowledge of eventmanagement, administrativeprocesses, policies andprocedures to integrate multiplelogistical requirements within thefunction.
• Advanced understanding ofunion relationships andprocesses as it relates to theadministrative processes withina unionized politicalenvironment to support theBranch Director in managingthe programs and services.
• Working knowledge ofbookkeeping/accountingprocesses.
• Advanced understanding ofcurrent issues of interest to PSACas it relates to the administrativeprocesses.
• Proficiency in spelling, vocabulary and in the application and usage of French and English grammar.

Abilities

• Ability to work independently with minimal supervision and cooperatively on a team.
• Ability to work under pressure and meet strict deadlines.
• Ability to deal with sensitive information in a diplomatic and tactful manner and to exercise good judgment in a politically sensitive environment.
  

Personal suitability

• Demonstrated ability to work with poise, toremain calm under pressure and to maintain a high level of professionalism
• Demonstrate autonomy, tact, diplomacy and discretion to handle sensitive and confidential internal labour relations information stemming from the Director’s Office, at all levels of the PSAC organization and with outside organizations
• Flexibility and ability to adapt to changing demands and priorities on an ongoing basis

What you need to know:

• Second language skills as per the Common European Framework of Reference for Languages (CEFR) level indicated above. Federal Government valid SLE results can be used toward this. Preferred candidates may have their second language skills assessed as part of the hiring process.
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
• While we appreciate all the candidates’ interest, only those considered in the process will be contacted.
• A full job description is available upon request.

NOTES:

Internal applicants should submit their résumé online through the internal career site.

Indeterminate PSAC employees who meet all the qualifications of this position can request a transfer in accordance with the relevant collective agreement by uploading a cover letter indicating it is a transfer request, on or before the closing date. Please also upload a resume in your candidate profile (if not previously done) and indicate “Yes” under “Employment Information”, in your candidate profile when requesting a transfer.

The objective of the PSAC's policy on Employment Equity is to achieve equality in the workplace for women, Indigenous peoples, racialized persons, persons with Disabilities, Lesbians, Gays, Bisexuals and 2SLGBTQIA+ community people.
The Employee Self-Identification Questionnaire is an important part of the PSAC’s Employment Equity Program. All of the individual information collected from this questionnaire will be kept strictly confidential.
The statistics gathered from this survey will assist the PSAC in obtaining an accurate profile of its current workforce, which will enable us to keep an up-to-date and progressive employment equity plan.
In many cases, you may identify in more than one designated group. For example, you may identify yourself as an Indigenous person and a person with a disability and a woman.
Please contact [e-mail] to obtain this questionnaire in an alternate format (i.e. large print) or should you need more information or require assistance in completing this questionnaire.

Accommodations are available on request for candidates taking part in the selection process. For accommodation needs or to obtain a copy of the documents in alternate format, please email [e-mail].