Care Coordinator

Lifemark Health Group; Hamilton; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Multi-disciplinary team

Administrative team

Growth opportunities

National brand

Strong digital presence

Job summary

Waterdown Physiotherapy, part of Lifemark Health Group, is seeking a Care Coordinator to manage patient intake, data entry, phone support, and scheduling. You will ensure smooth clinic operations and high-quality service for patients, staff, and funders in a fast-paced setting.

The role emphasizes accurate administrative support, invoicing, and collaboration within Lifemark’s national network. Lifemark promotes inclusive employment and offers accommodations on request.

Qualifications

• Excellent communication (verbal and written) and interpersonal skills.
• High degree of organizational and multi-tasking skills in a busy environment.
• Previous experience in a physiotherapy or private health care clinic setting is an asset.
• Post secondary education in Medical Office Administration is considered an asset.

Responsibilities

• Answer telephone calls, greet patients and visitors, and provide customer service.
• Coordinate detailed intake of information on first visit and throughout treatment.
• Assist patients with completing paperwork to ensure accuracy.
• Coordinate scheduling of patient appointments and maintain medical records.
• Collect payments and maintain insurance claims with third party funders.
• Data entry and billing for third party funders.

Skills

Communication

Data entry

Organizational skills

Multitasking

Adaptability

Team collaboration

Education

High School Diploma

Post secondary education in Medical Office Administration

Job description

Waterdown Physiotherapy, a Lifemark Health Group Facility

95 Hamilton Street North, Suite #2, Waterdown, ON L0R 2H0

Status: Permanent Full-Time

Are you passionate and dedicated to making a positive impact on people’s health and wellness? Do you thrive on having the satisfaction of being on a driven team of industry experts and building a reputation for being one of the best in the industry with exceptional standards of work and quality? If so, come and join us as a Care Coordinator with Waterdown Physiotherapy, a part of Lifemark Health Group clinic, Canada’s premier, largest, and most comprehensive healthcare management organization. We believe when you move better, you feel better. This is at the heart of everything we do, and we are seeking a Care Coordinator who shares this same philosophy.

At Lifemark, we walk the talk of our company Core Values: “We have fun”, “We strive for simplicity”, “We trust each other to do the right thing”, “We go the extra kilometre”, and “We belong here”.

The Care Coordinator is responsible for fostering a strong relationship between the clinic and its customers, including patients, staff, funders and referral sources. This is achieved by efficiently providing administrative support and coordinating clinic activity with friendly, enthusiastic and professional service with all patients, team members and external customers. The Care Coordinator is responsible for all aspects of patient intake, data entry, answering the phone, outbound calling, receiving faxes and emails, as well as invoicing and payments.

Why Lifemark?

• Opportunity to work with a multi-disciplinary team of clinicians and the satisfaction of being on a driven team
• Supportive and collaborative administrative team
• Positive and comforting work environment
• Opportunities for growth within a national company
• Nationally recognized brand with a strong digital presence

Primary Responsibilities

• Answer telephone calls, greet patients and visitors upon arrival, and provide excellent customer service for all questions or concerns
• Coordinate a detailed and accurate intake of information on the patient's first visit to the clinic and throughout their treatment plan
• Assist patients with completing paperwork at the clinic to avoid errors and inaccurate information
• Coordinate scheduling of patient appointments and maintain the patient’s medical record
• Collect payment at time of service and maintain accurate insurance claims to third party funders
• Complete data entry and billing for third party funders
• Coordinate courier packages (in or outgoing) and process incoming and outgoing email, mail and faxes
• Provide administrative support to the Care Coordinator Manager and Clinic Director

Qualifications & Core Competencies:

• High School Diploma, G.E.D. or equivalent
• High degree of organizational and multi-tasking skills in a busy and fast-paced work environment
• Previous experience in a physiotherapy or private health care clinic setting is an asset
• Excellent communication (verbal and written) and interpersonal skills
• Computer savvy and data entry skills
• Flexible and adaptable to change
• Ability to hit the ground running with minimum supervision
• Post secondary education in Medical Office Administration or related field considered an asset

Inclusion

We are committed to creating an inclusive environment where people from all backgrounds can thrive. Improving inclusion and equity is a collective responsibility. Lifemark promotes equal employment opportunities for all job applicants, including but not limited to those self-identifying as a member of the employment equity groups: Indigenous peoples, Newcomers to Canada, Women, and Visible minorities.

Accommodation

Accommodations are available on request for all candidates taking part in any aspect of the recruitment and selection process.

Email us at talent @lifemark.ca