Care Access Representative

CBI Home Health; Toronto; On-site; CAD 35,100 - 42,900; Full time

Benefits offered by this job

Flexible schedule

Benefits package

Retirement plan

Employee discounts

Training & development

Paid orientation

Job summary

CBI Home Health in Toronto is seeking a Care Access Representative to coordinate scheduling of Personal Support Workers, Health Care Aides, and Nurses in a busy contact center. The role requires strong problem-solving and communication, with 2+ years in customer service or scheduling, Grade 12, and proficiency in Microsoft Office and AlayaCare.

Fluency in French is an asset. You will work in-office with flexible scheduling options and receive comprehensive benefits and career development

Qualifications

• Minimum Grade 12 education.
• At least 2 years of customer service, scheduling or coordination experience.
• Proficiency in Microsoft Office and scheduling software (AlayaCare).
• Strong verbal and written communication, with excellent telephone etiquette.
• French language ability is an asset.
• Healthcare scheduling experience is highly desirable.
• Office-based schedule availability.

Responsibilities

• Efficient scheduling of direct care staff to meet care plans.
• Meet and exceed KPIs for calls and scheduling.
• Maintain open lines of communication with clients, families and providers.
• Update scheduling databases and care plans.
• Ensure compliance with policies and employment standards.

Skills

Customer Service

Scheduling

Coordination

Communication

Multitasking

Time Management

French (asset)

Education

Grade 12

Tools

AlayaCare

MS Office

Job description

CBI Home Health - Toronto/ Sheppard
Toronto, ON M2N 6N5, CAN

CBI Home Healthsupports people at home and in the community. We are one of Canada’s leadingspecialized community services, home and integrated care providers, operating in more than 800 communities across the country. Our teams work together to deliver the right care at the right time, helping people live safely, independently, and with dignity. Learn more atcbihomehealth.ca .

Because Your Care Matters.

CBI Home Health is looking to hire Care Access Representatives in Toronto, Mississauga or Ottawa.

Salary Pay Rate:The salary for this position is $39,000 per year.

Vacancy Disclosure:This job posting is for a new vacancy.

Why CBI Home Health?
We’re committed to making a difference in people’s lives – and that starts with yours. You’ll enjoy a flexible schedule that allows you to achieve your goals at work and at home. As you care for others, CBI Home Health will care for you by providing the equipment, training and resources that you need to feel confident every day.

Our Total Rewards offerings include:

• Reward and recognition programs, including earned-wage access through our partnership with ZayZoon.
• Comprehensive Benefit and Retirement packages.
• Employee discount and perk offerings with various partnerships, including Perkopolis, Telus, Rogers, Goodlife, etc.
• Employee Assistance Program.
• Paid orientation, training and development with opportunities to grow your career.

The Care Access Representative

plays a vital role in delivering a seamless and positive experience for clients, families, and care providers by managing the scheduling of direct care staff (Personal Support Workers, Health Care Aides, and Nurses) within a high-volume contact center environment. In this dynamic role, representatives handle chats, inbound and outbound calls, data entry and intake, responding to scheduling requests, resolving issues, and ensuring continuity of care.

As the primary point of contact, the Care Access Representative must excel in problem-solving, communication, and multitasking to effectively coordinate care while balancing client needs and staff availability. By maintaining strong relationships with clients, families, care providers, and referral sources, they contribute to the delivery of high-quality, person-centered care.

What you will do

• Efficient Scheduling:utilize scheduling software to optimize the assignment of care providers, ensuring client care plans are fulfilled promptly and accurately within a dynamic contact center setting.
• KPI Achievement:Meet and exceed individual KPIs such as calls/chats per hour, quality assurance, and the successful scheduling of visits.
• Stakeholder Communication:Maintain open lines of communication with clients, families, and care providers to ensure smooth scheduling processes. Address issues proactively and escalates when necessary.
• Relationship Building:Cultivate and maintain positive relationships with care providers, clients, funders, and team members, considering individual needs in all decision-making processes.
• Data Management:Accurately update and manage scheduling databases, client / care provider records, and care plans, ensuring all information is current and accessible for reporting and tracking.
• Compliance:Adhere to Employment Standards legislation, collective agreements, and organizational policies and procedures.

What you will need to be successful

• Educational Background:Minimum Grade 12 education.
• Experience:At least 2 years of experience in Customer Service, Scheduling, and/or Coordination, preferably within a contact center environment.
• Technical Skills:Proficiency in Microsoft Office Suite and experience with scheduling software (e.g., AlayaCare). Keyboarding speed of 35-45 words per minutes required.
• Communication:Strong verbal and written communication skills, with excellent telephone etiquette.
• Problem-solving:Results-oriented with strong problem-solving abilities.
• Multitasking:Ability to manage multiple tasks in a fast-paced environment.
• Organizational Skills:Excellent time management and organizational skills, with a keen eye for detail.
• Computer Literacy:Advanced computer literacy with various applications and programs.
• Medical Background:Knowledge of medical terminology or experience in medical administration is an asset.
• Language Skills:Ability to communicate in French is an asset.
• Healthcare Scheduling:Prior experience in healthcare scheduling is highly desirable.
• Work Schedule:Availability to work in office.
• Fluent in French

Availability Requirement / Commitment

By applying to this role, you are confirming that you are available to work during the following times:

• Schedule 1: Monday to Friday: 7:00am-3:00pm
• Schedule 2: Monday to Friday: 9:00am-5:00pm
• Schedule 3: Monday to Friday: 1:00pm-9:00pm
• Schedule 4: Monday to Friday: 4:00pm-12:00am
• Schedule 5: Saturday to Wednesday: 9:00am-5:00pm

Work from Home Requirements

To be eligible for remote work, employees must meet the following requirements:

• Access to a private and secure workspace at home to ensure confidentiality during all client and team communications
• A proper home office setup, including an ergonomic deck and chair, to support comfort and productivity
• A high-speed wiredconnection with the minimum speed test of25 Mbps download and 5 Mbps upload
• An active wired internet service plan
• Ability to be on camera for all virtual meetings and calls

Recruitment Technology Disclosure

We use technology and automation to support administrative aspects of our recruitment process. Artificial Intelligence is not used to evaluate, rank, or select candidates. All hiring decisions are made by people.

CBI Home Health is committed to a diverse, equitable, and inclusive workplace. We welcome applications from all qualified individuals and are committed to providing accommodations throughout the hiring process in accordance with applicable legislation. Please advise your recruiter if you require an accommodation.