Capital Project Coordinator

City of Vancouver; Vancouver; Hybrid; Full time

Job summary

The City of Vancouver seeks a Project Coordinator to play a key role in the Capital Replacement Program, ensuring successful project execution. Candidates should possess a relevant diploma and experience in project management related to building envelope projects, with responsibilities ranging from planning to overseeing construction activities. This position supports the city’s commitment to sustainability and community service.

Qualifications

• Graduation from a diploma program related to building projects.
• Considerable experience preparing designs, cost estimates, and specifications.

Responsibilities

• Assists with project planning and delivery of Capita Replacement Program.
• Coordinates preparation of proposals and manages construction activities.
• Performs inspections and maintains project records.

Skills

Communication

Project Management

Conflict Resolution

Organizational Skills

Education

Diploma in Architectural and Building Technology

Formal training in project management methodologies

Tools

MS Office

AutoCAD

SAP

Job description

Requisition ID:43567

Organization

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable and environmentally sustainable cities. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, reconciliation, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and engaging workplace. Working at the City of Vancouver and within the public service can be a rewarding career where you play a key role in ensuring impartial and equitable access to services, upholding ethical governance, and addressing the needs of citizens with integrity and dedication.

Main Purpose and Function

The Project Coordinator assists with the development and delivery of the Capital Replacement Program and other construction projects, by involvement in the planning, development, and implementation of projects related to a wide variety of existing Park Board buildings and structures requiring building envelope and/or structural upgrades, addition of new amenities, and major infrastructure repairs or replacement.

Specific Duties/Responsibilities

• Assists with the development of the Community Centre Association (CCA) and Park Board Capital project planning byconducting detailed building condition audits and validating projects.
• Liaises with other Parks departments to define the project and builds a project schedule and budget which is reviewed by the Supervisor and involved facility Managers and shared with the service group. Provides regular updates on project schedule and budget to Manager and service group.
• Coordinates the preparation of Request for Proposals and tenders, including preparing the scope, schedule and requirements in order to meet project objectives and requirements.
• Oversees the consultants’ preparation of drawings, specifications, contract documents during project definition phase for the repair, improvement, modification, and alteration of civil buildings and/or infrastructure. Engages stakeholders for design reviews and inputs. Reviews consultants’ drawings, specifications and contract documents to ensure conformance to project objectives and requirements.
• Liaises with Parks departments, consultants and contractors during construction to manage construction activities.
• Coordinates and manages the project and acts as a liaison between contractor, consultant, and civic departments to ensure desired results.
• Authorizes changes, additions or deletions as required on approved projects including recommending approval of payments, and coordinating handover and commissioning activities.
• Performs periodic inspections on completion of work for compliance with contract documents and deliverables
• Examines and checks plans in the preliminary and working drawing stages for suitability of layout, accuracy, economy and by-law conformity.
• Represents civic departments in negotiating problems with contractors and consultants.
• Tracks, updates and maintains formal records regarding the project during and after the project completion including coordinating handover and commissioning activities
• Writes detailed reports on assignments as required.
• Ensures for the provision of adequate supervision on the project.
• Performs related work as required.

Minimum Qualification Requirements

Education and Experience:

• Graduation from a diploma program. Diploma in Architectural and Building Technology, Construction Management, Civil or equivalent specialization from an accredited Technical School considerable experience at a sub-professional level preparing designs drawings, cost estimates and specifications, and providing construction project management or project coordination related to building envelope projects; OR an equivalent combination of training and experience related to building envelope projects, OR an equivalent combination of training and experience.
• Formal training in project management methodologies, preferably consistent with those provided by Project Management Institute (PMI)

Knowledge, Skills and Abilities:

• Thorough knowledge of project lifecycle, project management methodologies and project delivery processes applicable to the work performed.
• Considerable knowledge of the principals of building systems design and operations, and considerable knowledge of architectural and engineering practices applicable to the work performed.
• Thorough knowledge of Vancouver Building By-laws, ASHRAE 90.1 Energy Standard for Buildings Except Low-Rise Residential Buildings, WorkSafe BC, OHSA and Technical Safety BC governing the design, construction, repair, improvement, modification and alteration of buildings.
• Thorough knowledge of the construction principles, methods, sequence, practices, materials and costs applicable to the work performed.
• Working knowledge of the City of Vancouver’s building permit process and Provincial Regulations’ permit process.
• Considerable knowledge of public procurement procedures and contract administration.
• Working knowledge of safety and environmental hazards associated with the work.
• Working knowledge of MS Office (Outlook, Word, Excel and Project), Adobe Acrobat, BlueBeam, SAP and AutoCAD.
• Working knowledge of City of Vancouver’s environmental, risk management, safety and sustainability policies.
• Strong organizational skills.
• Ability to prepare technical drawings and specifications for work related to various building trades.
• Ability to read, analyze, assess and interpret technical drawings, specifications, contracts and other construction/ design documents for suitability of layout, accuracy, economy and by-law conformity.
• Ability to deal effectively and tactfully while maintaining cooperative working relationships with other civic departments, contractors, architects and consulting engineers.
• Strong conflict resolution skills when interacting with key stakeholders (internal/ external) and the public. Strong interpersonal skills to deal effectively and cooperatively with others.
• Ability to prepare cost estimates and project schedule.
• Ability to communicate clearly and concisely verbally and in writing.
• Ability to chair meetings with stakeholders (internal/ external).
• Ability to exercise sound judgement and decision-making.
• Ability to multitask and to be adaptive and flexible in a fast-paced and changing environment while delivering high quality and timely results under tight deadlines.
• Ability to work safely on construction sites including climbing up to the roof.

Required Licenses, Certificates and Registrations:

• Class 5 Driver’s License for the Province of British Columbia

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work a hybrid work week from locations that are a daily commutable distance from their work at a City worksite. At this time this position is eligible to be part of the Flexible Work Program.

Business Unit/Department:Board of Parks & Recreation (1400)

Affiliation:CUPE 15 Parks

Employment Type:Temporary Full Time

Position Start Date: July, 2025

Position End Date: July, 2026

Salary Information: Pay Grade GR-026: $45.62to $53.91per hour

Application Close: June 22, 2025

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve . Indigenous peoples, people of colour, 2SLGBTQ+ persons including all gendersand persons with disabilities are encouraged to apply.Accommodations will be provided upon request during the selection process. Learn more aboutour commitment to diversity and inclusion.

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In addition to uploading your cover letter and resume, part of the application process may include answering application questions related to the preferred requirements of the role which may take approx. 5-10 minutes. Cover letters should express interest and highlight additional information relevant to the position and resumes should include a summary of skills and experience related to the position.