Executive Assistant to Chief/Associate Chief Justice

Government of Alberta; Calgary; On-site; CAD 57,000 - 82,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to support the Chief/Associate Chief Justice in Calgary. This pivotal role involves providing high-level administrative assistance, managing calendars, and liaising with government officials. The ideal candidate will possess excellent time management and communication skills, with a strong background in legal administrative support. This position offers an opportunity to contribute to the justice system while working in a dynamic and impactful environment. If you are organized, detail-oriented, and ready to take on a vital role in the judiciary, this opportunity is perfect for you.

Qualifications

• Fluency in English is mandatory with a two-year diploma and three years of experience.
• Preference for candidates with 10+ years of directly related experience.

Responsibilities

• Provide paralegal and administrative support to the Chief/Associate Chief Justice.
• Maintain the Chief/Associate Chief Justice's calendar and coordinate travel arrangements.
• Compose judicial and personal letters and memorandums.

Skills

Time Management

Organizational Skills

Verbal Communication

Written Communication

Public Relations

Multitasking

Attention to Detail

Education

Two-Year Related Diploma

10+ Years of Experience

Tools

Legal Software

Office Software

Job description

Executive Assistant to Chief/Associate Chief Justice

Job Information
Job Title: Executive Assistant to Chief/Associate Chief Justice
Job Requisition ID: 65290
Ministry: Justice
Location: Calgary
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: January 17, 2025
Classification: Executive Support 3
Salary: $2,201.29 to $3,135.11 bi-weekly ($57,453 - $81,826/year)

The Ministry of Justice helps ensure that all Albertans can live in safe and resilient communities while having access to a fair and innovative justice system. As the Executive Assistant to the Chief/Associate Chief Justice of the Court of King's Bench of Alberta, you will provide paralegal and administrative support in accordance with governing policies and procedures.

The main responsibilities of this position include:

• Review background information on matters requiring the Chief/Associate Chief Justice's attention and relay discrepancies or potential concerns.
• Respond effectively to inquiries on operational or administrative matters, acting as the initial contact for Government officials, the judiciary, Court staff, the legal profession, and the public.
• Take and transcribe judgments, confidential correspondence, judicial reports, speeches, and other correspondences.
• Act independently to provide support to the Chief/Associate Chief Justice in all aspects of their judicial and personal duties.
• Maintain the Chief/Associate Chief Justice's calendar and coordinate travel arrangements.
• Provide highly personal and confidential administrative services.
• Compose judicial and personal letters and memorandums.
• Work independently on special projects and assignments.
• Assist the Chief/Associate Chief Justice on special boards and commissions.
• Liaise with various Federal and Provincial Government officials and external agencies.
• Prepare and format final judicial determinations and electronic judgments.
• Verify legal text and research information on cases.
• Coordinate with the clerk's office on filing and distribution of completed judgments.
• Follow policies for notification and release of judgments to the media.
• Ensure completed judgments are forwarded to the Provincial Judgment Database.

To be successful in this role, you will demonstrate:

• Excellent time management, organizational, and coordination skills.
• A high-level of independent action and thought.
• Excellent verbal and written communication skills.
• Public relations skills, including professionalism and relationship building.
• The ability to multitask and organize conflicting priorities.
• Strong organizational skills and attention to detail.
• Experience in identifying and setting priorities.

Qualifications

Fluency in English (orally and in writing) is mandatory. A two-year related diploma and three years of progressively responsible related experience; or equivalent. Preference will be given to candidates with 10+ years of directly related experience.

Assets:

• Strong experience managing day-to-day operations.
• Legal profession experience.
• Strong computer skills and knowledge of relevant software.
• Experience with writing and editing correspondence.
• Experience in issues management.
• Excellent organizational and analytical skills.
• Ability to maintain confidentiality and handle sensitive matters.
• Must have unquestionable integrity.

A cover letter is required, demonstrating how your qualifications meet the advertised requirements. In your resume, please include dates associated with all education and work experience.

Pre-employment checks will be completed to assess the candidate’s suitability for the role. This includes references, criminal record checks, and academic verification.

How To Apply
Applicants are advised to provide information that clearly demonstrates how their qualifications meet the advertised requirements.

This competition may be used to fill future vacancies across the Government of Alberta at the same or lower classification level. We thank all applicants for their interest. Only individuals selected for interviews will be contacted.

If you require further information on this job posting or require accommodation during the recruitment process, please contact Robbie Hoffman at [e-mail].