Buyer

Swish Maintenance Limited; Peterborough; On-site; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Extended health & dental

RRSP contributions

EFAP

Rewards program

Employee discounts

Training & development

Job summary

Swish Maintenance Limited in Peterborough, Ontario is hiring a Buyer to manage day-to-day procurement, purchase orders, and supplier relationships to ensure on-time, cost-effective supply of products.

You will maintain ERP data, support inventory control, and collaborate with Sales, Operations and Warehouse to improve availability and efficiency. Minimum 3–5 years in purchasing with ERP experience preferred; salary $50,000–$70,000 plus annual bonus eligibility.

Qualifications

• Post-secondary education in Business, Supply Chain, or related field; equivalent work experience considered.
• 3–5 years of purchasing/procurement experience.
• Experience with ERP systems (Epicor) preferred.
• Strong organizational skills; ability to manage multiple priorities.
• Excellent communication and interpersonal skills with suppliers and internal teams.
• Detail-oriented with strong problem-solving abilities.
• Proficient in Microsoft Excel and Google Suite.

Responsibilities

• Generate and manage purchase orders with ETA follow-ups.
• Monitor open purchase orders and chase late shipments.
• Maintain accurate product and supplier data in the ERP.
• Set up new product codes and ensure data integrity.
• Communicate order status and supply issues to teams.
• Liaise with suppliers on lead times, pricing, availability.
• Support sourcing by identifying alternative products and suppliers.
• Maintain supplier relationships including pricing and terms.
• Support finance with inventory control and purchasing docs.
• Use data and reports to drive operational improvements.
• Collaborate with Sales, Operations, Warehouse on product availability.
• Participate in process improvements and departmental initiatives.
• Perform other duties as assigned.

Skills

Procurement experience

ERP systems

Organizational skills

Communication skills

Detail-oriented

Excel & Google Suite

Education

Post-secondary education in Business or Supply Chain

Tools

Epicor ERP

Job description

About Swish

Swish is a proudly Canadian, family-owned company that has been operating since 1956. From coast to coast, we help communities feel confident that the spaces where they work and live are clean, safe, and hygienic. We are Canada's source for high-quality cleaning supplies and equipment, offering professional-grade, environmentally responsible solutions tailored to our customers' needs. Our product and service categories include: Hand Hygiene, Surface Disinfecting, Kitchen, Laundry & Warewash, Floor Care & Matting, Cleaning Tools & Powered Equipment, Safety, PPE, and more. At Swish, our people are at the heart of everything we do.

Join Swish as a Buyer

About Swish

Swish is a proudly Canadian, family-owned company that has been operating since 1956. From coast to coast, we help communities feel confident that the spaces where they work and live are clean, safe, and hygienic. We are Canada's source for high-quality cleaning supplies and equipment, offering professional-grade, environmentally responsible solutions tailored to our customers' needs. Our product and service categories include: Hand Hygiene, Surface Disinfecting, Kitchen, Laundry & Warewash, Floor Care & Matting, Cleaning Tools & Powered Equipment, Safety, PPE, and more. At Swish, our people are at the heart of everything we do.

About The Role

The Buyer is a key member of the Purchasing team, responsible for executing day-to-day procurement activities to ensure the timely and cost-effective supply of products. This role manages purchase orders, maintains accurate procurement data, and builds strong supplier relationships while supporting inventory availability and operational efficiency.

Key Responsibilities

• Generate and manage purchase orders, including entry, confirmation, and follow-up on estimated time of arrival (ETA)
• Monitor open purchase orders and proactively follow up on late or outstanding shipments
• Maintain accurate product,, and supplier data within the ERP system
• Set up new product codes and ensure data integrity across purchasing systems
• Communicate order status updates and supply issues to branch and internal teams
• Liaise with suppliers regarding lead times, backorders, pricing, and product availability
• Support sourcing activities by identifying alternative products and suppliers when needed
• Assist in maintaining supplier relationships, including pricing, terms, and service performance
• Support Finance with inventory control efforts Maintain purchasing documentation, including price lists and supplier records
• Utilize available data and reporting tools to drive operational improvements
• Collaborate with cross-functional teams (Sales, Operations, Warehouse) to support product availability
• Participate in process improvements and departmental initiatives
• Perform other duties as assigned

What You Bring

• Post-secondary education in Business, Supply Chain, or a related field preferred (equivalent work experience will be considered)
• 3-5 years of experience in purchasing, procurement, or a related role
• Experience working with ERP systems (e.g., Epicor) preferred
• Strong organizational skills with the ability to manage multiple priorities
• Effective communication and interpersonal skills for working with suppliers and internal teams
• Detail-oriented with strong problem-solving abilities
• Strong computer skills, including proficiency in Microsoft Excel & Google Suite

A People-first Company

Job Details & What We Offer

• Membership in the Swish family - we treat our employees with integrity and have since 1956

The role

• Location: On-Site - Peterborough, Ontario
• Salary Range: $50,000 to $70,000 (based on skills and experience)
• Variable compensation: Annual performance bonus eligibility
• Vacation: Starting at 3 weeks

Benefits From Day 1

• Company-paid Extended Health & Dental Care
• Company contributions to a Registered Retirement Savings Plan (RRSP)
• Employee & Family Assistance Program (EFAP)

Extras that matter

• Rewards & Recognition program that celebrates great work and meaningful contributions
• Access to hundreds of employee discounts across home, wellness, travel, fashion, and more
• Unlimited training and development with an industry-leading brand to help you grow your career

Role Information

Existing vacancy

Equal Opportunity

Swish is an equal opportunity employer offering a competitive compensation and benefits package, along with excellent opportunities for professional development and advancement within a growing Canadian organization.

Accessibility & Accommodation

Swish is committed to providing an inclusive and accessible recruitment and workplace experience in accordance with applicable human rights and accessibility legislation across Canada. Accommodation is available upon request throughout the recruitment and selection process. Applicants requiring accommodation may contact Human Resources at any stage.

Pre-Employment Screening

Swish is committed to maintaining a safe and secure work environment. As a condition of employment, candidates will be required to complete background screening, including criminal record checks where permitted by law and where relevant to the position, or where required by client sites. For roles involving the operation of a company motor vehicle, a valid driver's license and a satisfactory driver's abstract will also be required.

AI Disclosure

Swish uses artificial intelligence technology to assist in the initial screening and assessment of applications. AI is used only as a support tool; no hiring decisions are made solely by automated systems. All final hiring decisions are made by a human. We are committed to a hiring process that maintains the highest integrity and prioritizes a fair, positive experience for every candidate.