Recruitment & Onboarding Specialist

Swish Maintenance Limited; Peterborough; Hybrid; CAD 60,000 - 72,000; Full time

Benefits offered by this job

Extended Health & Dental Care

RRSP contributions

Employee & Family Assistance Program (

Rewards & Recognition program

Job summary

Swish, a proudly Canadian family-owned company, is seeking a Recruitment & Onboarding Specialist in Peterborough, Ontario. You will own recruitment processes, candidate care, and onboarding experiences while partnering with hiring managers to attract top talent.

The role emphasizes high-touch communication, live interviews, and continuous improvement of onboarding. Salary starts at $60,000 to $72,000 annually with a hybrid work arrangement and a yearly bonus potential.

Qualifications

• 3–5 years of experience within a Human Resources function.
• Experience in Recruitment, Staffing, Workforce Planning, and Onboarding.
• Proven success building trusted partnerships with hiring managers and internal stakeholders.

Responsibilities

• Develop and implement recruitment strategies aligned with organizational goals.
• Partner with hiring managers and HR leadership to anticipate hiring needs and proactively plan recruitment activities.
• Own end-to-end recruitment activities, including sourcing, screening, interviews, offers, and negotiations.

Skills

Interpersonal skills

Communication skills

Organizational skills

Customer service

Education

Post-secondary education in Human Resources or related field

Tools

ATS platforms

MS Office

Google Workspace

Job description

Join Swish as a Recruitment & Onboarding Specialist

About Swish

Swish is a proudly Canadian, family-owned company that has been operating since 1956. From coast to coast, we help communities feel confident that the spaces where they work and live are clean, safe, and hygienic. We are Canada’s source for high-quality cleaning supplies and equipment, offering professional-grade, environmentally responsible solutions tailored to our customers’ needs. Our product and service categories include: Hand Hygiene, Surface Disinfecting, Kitchen, Laundry & Warewash, Floor Care & Matting, Cleaning Tools & Powered Equipment, Safety, PPE, and more. At Swish, our people are at the heart of everything we do.

About The Role

The Recruitment & Onboarding Specialist is a highly visible, relationship-driven member of the Human Resources team who plays a critical role in shaping the candidate and hiring manager experience. This role serves as the primary ambassador of the organization’s employer brand, representing Swish with energy, professionalism, and authenticity throughout the recruitment lifecycle.

With a strong service mindset and natural ability to build trust, the Recruitment & Onboarding Specialist partners closely with hiring managers to attract, engage, and secure top talent. This position owns recruitment processes, systems, and candidate care, while also providing backup support for HR Operations and project work as needed. The role requires a high level of phone and live interaction, as meaningful, relationship-based communication is central to successful hiring outcomes.

Key Responsibilities

Recruitment & Workforce Planning

• Develop and implement recruitment strategies aligned with organizational goals, workforce plans, and future growth needs.
• Partner with hiring managers and HR leadership to anticipate hiring needs and proactively plan recruitment activities.
• Collaborate with the Human Resources Business Partner on workforce planning initiatives and the creation, review, and maintenance of job descriptions.
• Take an active, outbound approach to recruitment by sourcing and engaging candidates through a variety of channels beyond traditional postings.

Candidate Experience & Hiring Manager Partnership

• Serve as the primary point of contact for candidates, delivering a high-touch, engaging, and professional experience throughout the recruitment process.
• Act as a trusted advisor to hiring managers on recruiting strategy, candidate assessment, and market insights.
• Manage full-cycle recruitment activities, including:
• Candidate sourcing and screening
• High-volume phone and virtual interviews
• Interview scheduling, preparation, and participation
• Candidate evaluation, ranking, and selection support
• Offer preparation, presentation, and negotiation
• Represent the organization positively and enthusiastically, effectively “selling” the company, culture, and opportunities to prospective candidates.

Pre-Boarding, Onboarding & Integration

• Own and manage the pre-boarding and onboarding experience for new hires.
• Coordinate and facilitate Day 1 orientation activities.
• Conduct Week 1 and Month 1 check-ins to support engagement, retention, and successful integration.
• Champion continuous improvement of onboarding processes, introducing innovative practices that enhance manager and employee engagement.

Recruitment Systems, Metrics & Employer Brand

• Maintain ownership of the organization’s Applicant Tracking System (ATS) and recruitment technologies.
• Leverage external recruitment platforms (e.g., Indeed, Glassdoor) to maximize reach and effectiveness.
• Track, analyze, and report recruitment metrics on a monthly basis, providing insights and recommendations.
• Monitor and analyze employer brand presence and reviews on external platforms, identifying trends and opportunities to strengthen the organization’s reputation.

HR Operations & Cross-Functional Support

• Provide backup support to HR Operations, including administrative and project-based work, as required.
• Support HR initiatives and process improvements as assigned.
• Assist with training initiatives for employees and managers in partnership with Human Resources team members.
• Represent the organization at job fairs, recruitment events, and community initiatives.

Experience

What You Bring:

• 3–5 years of experience within a Human Resources function.
• Demonstrated experience in Recruitment, Staffing, Workforce Planning, and Onboarding.
• Proven success building trusted partnerships with hiring managers and internal stakeholders.
• Strong track record of managing recruitment processes and multiple requisitions simultaneously.
• High comfort level with frequent phone-based communication and live interviews.
• Experience managing and optimizing ATS platforms.
• Demonstrated ability to analyze recruitment metrics and translate data into action.
• Solid knowledge of HR policies, procedures, and applicable employment regulations.
• Strong judgment, problem-solving, and decision-making skills.
• Experience with conflict management and stakeholder influence.

Skills & Competencies

• Exceptionally strong interpersonal and communication skills.
• Outgoing, approachable, and service-oriented demeanor.
• Highly organized with strong attention to detail.
• Ability to prioritize, multitask, and adapt in a dynamic environment.
• Strong sense of ownership, urgency, and follow-through.
• Proficiency in MS Office and Google Workspace.

Education

• Post-secondary education in Human Resources or a related field, or equivalent experience.

A People-first Company

Job Details & What We Offer

• Membership in the Swish family — we treat our employees with integrity and have since 1956

The role

• Location: Peterborough, Ontario (hybrid work arrangement may be considered)
• Salary: Starting at $60,000 to $72,000 annually
• Variable compensation: Annual performance bonus eligibility
• Vacation: Starting at 3 weeks

Benefits From Day 1

• Company-paid Extended Health & Dental Care
• Company contributions to a Registered Retirement Savings Plan (RRSP)
• Employee & Family Assistance Program (EFAP)

Extras that matter

• Rewards & Recognition program that celebrates great work and meaningful contributions
• Access to hundreds of employee discounts across home, wellness, travel, fashion, and more
• Unlimited training and development with an industry-leading brand to help you grow your career

Role Information

• Existing vacancy

Equal Opportunity

Swish is an equal opportunity employer offering a competitive compensation and benefits package, along with excellent opportunities for professional development and advancement within a growing Canadian organization.

Accessibility & Accommodation

Swish is committed to providing an inclusive and accessible recruitment and workplace experience in accordance with applicable human rights and accessibility legislation across Canada. Accommodation is available upon request throughout the recruitment and selection process. Applicants requiring accommodation may contact Human Resources at any stage.

Pre-Employment Screening

Swish is committed to maintaining a safe and secure work environment. As a condition of employment, candidates will be required to complete background screening, including criminal record checks where permitted by law and where relevant to the position, or where required by client sites. For roles involving the operation of a company motor vehicle, a valid driver’s license and a satisfactory driver’s abstract will also be required.

AI Disclosure

Swish uses artificial intelligence technology to assist in the initial screening and assessment of applications. AI is used only as a support tool; no hiring decisions are made solely by automated systems. All final hiring decisions are made by a human. We are committed to a hiring process that maintains the highest integrity and prioritizes a fair, positive experience for every candidate.