Business Systems Analyst Montreal, Québec

Canadian Railway Services Inc.; Montreal (administrative region); Hybrid; CAD 70,000 - 95,000; Full time

Benefits offered by this job

Group health and benefits plan

RRSP or retirement savings plan

Generous vacation policy

Training programs, certifications, and

Conference opportunities

Professional development opportunities

Job summary

Canadian Railway Services Inc. is seeking a Business Systems Analyst to work with the Director of Strategic Operations in Montréal, building and improving data infrastructure, dashboards, and BI solutions across the organization.

You’ll configure Zoho, develop data models, ensure a single source of truth, and translate business requirements into practical systems improvements in a fast-growing environment. This hands-on role focuses on reporting, process standardization, and cross‑department

Qualifications

• Diploma or degree in Business Administration, Data Analytics, Information Systems, Industrial Engineering, or a related field.
• 2–5 years of experience in a data analyst, business systems analyst, or business intelligence role, with dashboards or reporting ownership.
• Hands-on experience configuring or administering a CRM/ERP platform (Zoho, Salesforce, HubSpot, or similar) is a strong asset.
• Proficiency with Power BI or a comparable BI/visualization tool; strong Excel skills including formulas, pivot tables, and data cleaning.
• Experience with process mapping tools (Lucidchart, Visio, or similar) is an asset.
• Comfortable turning ideas into practical solutions in a fast-paced environment.

Responsibilities

• Design and build the tracking structures CRWS is missing: timesheet work package codes, deal source tagging, rework tracking, and resource allocation data.
• Build the underlying data models and fields in Zoho and other systems to support those tracking structures — not just report on data, but create the infrastructure that generates it
• Investigate and resolve data discrepancies across systems (e.g., QuickBooks, CRM, project tracking) to establish a single source of truth
• Support the build-out of the resource capacity model and other metrics infrastructure identified in the operational audit
• Extract, clean, and analyze data from Zoho, QuickBooks, and other CRWS systems to support KPI reporting and constraint diagnosis
• Build and maintain dashboards and reports (Power BI or equivalent) that give department heads and leadership visibility into their own performance data
• Map current-state business processes across departments and document them in clear, standardized formats; maintain SOPs so critical knowledge lives in systems, not people’s heads
• Configure and customize Zoho modules (CRM, Projects, Analytics, People, and related applications) to match CRWS’s mapped processes and reporting needs; build custom workflows and automations
• Progressively take on configuration work currently handled by our external implementation partner, building in-house capability
• Own execution of assigned workstreams from the Director’s operational roadmap from planning through delivery, and proactively flag risks or blockers

Skills

Analytical mindset

Proactive

Detail-oriented

Communication

Education

Diploma or degree in Business Administration

Data Analytics

Information Systems

Industrial Engineering

Tools

Zoho CRM

Zoho Projects

Zoho Analytics

Power BI

Excel

Lucidchart

Visio

Job description

As a Business Systems Analyst, you will work directly with the Director of Strategic Operations to build and improve the systems, processes, and data infrastructure that support CRWS’s growth.

This is a hands-on role focused on business systems, reporting, process improvement, and Zoho configuration. You will help develop operational tracking structures, build dashboards, support business intelligence initiatives, standardize processes, and contribute to strategic improvement projects across the organization.

We’re looking for someone who is analytical, proactive, and comfortable turning ideas into practical solutions in a fast-paced, growing environment.

Key responsibilities

• Design and build the tracking structures CRWS is missing: timesheet work package codes, deal source tagging, rework tracking, and resource allocation data.
• Build the underlying data models and fields in Zoho and other systems to support those tracking structures — not just report on data, but create the infrastructure that generates it
• Investigate and resolve data discrepancies across systems (e.g., QuickBooks, CRM, project tracking) to establish a single source of truth
• Support the build-out of the resource capacity model and other metrics infrastructure identified in the operational audit
• Extract, clean, and analyze data from Zoho, QuickBooks, and other CRWS systems to support KPI reporting and constraint diagnosis
• Build and maintain dashboards and reports (Power BI or equivalent) that give department heads and leadership visibility into their own performance data
• Map current-state business processes across departments and document them in clear, standardized formats; maintain SOPs so critical knowledge lives in systems, not people’s heads
• Configure and customize Zoho modules (CRM, Projects, Analytics, People, and related applications) to match CRWS’s mapped processes and reporting needs; build custom workflows and automations
• Progressively take on configuration work currently handled by our external implementation partner, building in-house capability
• Own execution of assigned workstreams from the Director’s operational roadmap from planning through delivery, and proactively flag risks or blockers

What We’re Looking For

• Diploma or degree in Business Administration, Data Analytics, Information Systems, Industrial Engineering, or a related field
• 2–5 years of experience in a data analyst, business systems analyst, or business intelligence role, with demonstrated ownership of dashboards or reporting tools
• Hands‑on experience configuring or administering a CRM/ERP platform (Zoho, Salesforce, HubSpot, or similar) is a strong asset
• Proficiency with Power BI or a comparable BI/visualization tool; strong Excel skills including formulas, pivot tables, and data cleaning
• Comfortable working with spreadsheets, databases, and system back-ends — a troubleshooting mindset rather than a pure IT/infrastructure background
• Experience with process mapping tools (Lucidchart, Visio, or similar) is an asset
• Zoho certifications or equivalent systems-configuration credentials are a strong asset, though not required

How You Work

• You are analytical and detail-oriented — you spot inconsistencies in data and processes that others miss
• You take initiative and work independently; you’re comfortable building something from a rough idea rather than executing a finished spec
• You are highly organized and can manage multiple concurrent workstreams without dropping the ball
• You are comfortable in an environment where systems and processes are still being designed — you contribute to the build, not just the execution
• You communicate findings clearly to non-technical stakeholders, translating data into decisions

Working Conditions

• Full-time (40 hours/week), Monday to Friday
• On-site at CRWS Montréal HQ; regular in-person collaboration with the Director and department heads is expected
• Fast-paced environment with shifting priorities across multiple concurrent projects; flexibility and follow-through are essential
• Occasional travel to other CRWS group sites as required
• Competitive salary based on experience.
• Group health and benefits plan
• Paid vacation and personal days according to company policy
• Zoho / systems certification support and professional development opportunities

Why Join us?

• Be the person who builds the data and systems infrastructure CRWS runs on, not just reports on it — with real ownership from day one
• Work directly with the Director of Strategic Operations on projects and infrastructure that affect every department in the company
• Gain breadth across data analytics, business intelligence, process design, and CRM/ERP configuration in a single role
• Grow with a company that is investing seriously in its operational infrastructure during a key growth phase
• Build in-house capability that reduces reliance on outside consultants — real, visible impact on how the business runs

Confidentiality

This position involves access to sensitive operational, financial, and leadership information. Maintaining strict confidentiality is a condition of employment.

Equal Opportunity Employer

CRWS is committed to providing equal employment opportunities and fostering an inclusive workplace. We welcome applications from all qualified candidates.

What’s in it for you?

We believe great work deserves great rewards. As a Business Systems Analyst in our Montreal team, you'll enjoy a range of benefits designed to support your growth, well-being, and everyday life.

We offer a market-aligned salary with regular reviews to ensure your compensation reflects your skills and contributions.

Health & wellness coverage

Comprehensive health, dental, and vision insurance to keep you and your family covered, plus wellness programs and EAP support.

RRSP or retirement savings plan

We offer support for long-term retirement planning.

Generous vacation policy

Recharge with paid vacation and 10 personal days per year.

Access training programs, certifications, and conference opportunities to keep your skills sharp and your career moving forward.

Opportunity to work on complex rolling stock projects across North America.

Working at CRWS

People first. Money later.

At CRWS, we don’t just deliver engineering services — we build the future of railways. As a dynamic and fast-growing firm, we specialize in rolling stock, rail infrastructure, and project management solutions across North America. With a commitment to technical excellence, entrepreneurial spirit, and sustainable mobility, we are assembling the next generation of leaders in the rail industry.

Join us. Build the future. Shape the railway industry. Grow with us.

We would love to hear from you if you are interested in this job.