Business Support Assistant

Grand Council Treaty #3; Northwestern Ontario; On-site; CAD 40,000 - 56,000; Full time

Job summary

Grand Council Treaty 3 is seeking a Business Support Assistant to help manage day-to-day operations of the Treaty #3 Investment Group. This role involves processing orders, handling invoices, maintaining records, inventory, and coordinating delivery or pickup of beef bundles within an internal-employee and Treaty 3 member context.

Responsibilities include data entry, correspondence with customers, assisting with events, and providing confidential administrative support to leadership.

Qualifications

• Must be physically capable of lifting 50 lbs regularly.
• Must be friendly, creative and flexible.
• Ability to multi task, detail oriented, organized and motivated.
• Proficient with Microsoft Office and online meeting tools.
• Understanding of Anishinaabe language, culture and traditions.
• Excellent analytical and problem solving skills.
• Meticulous records maintenance skills.
• Superior telephone manners and strong interpersonal skills.
• Strong written and verbal skills to communicate with all levels of the organization.

Responsibilities

• Receive and process customer orders by phone, email, online platforms or in person.
• Verify order details, quantities, pricing, and delivery information.
• Maintain accurate customer and order records.
• Communicate with customers regarding order status, delivery schedules, and product availability.
• Prepare and issue invoices for customer orders.
• Maintain spreadsheets and inventory records.
• Support general office operations and administrative tasks.
• Assemble and pack beef bundles according to customer specifications.
• Organize and prepare orders for pickup or delivery.
• Monitor inventory levels.
• Ensure proper food handling, sanitation, and storage procedures are followed.
• Assist with stock rotation and inventory counts.
• Have high problem solving, communication, organization and change management skills
• Be able to work independently and take initiative
• Develop and maintain strong relationships within the Treaty #3 Territory, and Economic Sector
• Point of contact for 28 Nations inquiries and information.
• Perform other related duties as assigned by GCT#3 & T3IG Leadership and supervisor.
• Answer calls and/or relay messages as required.
• Provide administrative support to all departmental members.
• Courteously receive and screen all in-bound calls and emails.
• Maintain a high level of confidentiality in all interactions.
• Assist in the planning and organizing of events related to the unit and support other units as required.
• Maintain a professional image and demeanor with all employees, management, executives and visitors at all times.
• Prepare cheque requisitions and purchase orders as required.
• All other related duties assigned by supervisor and Leadership of GCT#3.

Skills

MS Office

Organizational skills

Communication

Physical fitness

Anishinaabe knowledge

Tools

Zoom / online meeting tools

Excel

PowerPoint

Job description

INTERNAL / TREATY 3 COMMUNITY POSTING ONLY
This position is open only to internal GCT3 staff and Treaty 3 members. Applicants must identify their community. Not open to the general public.

Overview:

The Grand Council Business Support Assistant will support the daily operations of the Treaty #3 Investment Group.

Duties and Responsibilities:

• Receive and process customer orders by phone, email, online platforms or in person.
• Verify order details, quantities, pricing, and delivery information.
• Maintain accurate customer and order records.
• Communicate with customers regarding order status, delivery schedules, and product availability.
• Prepare and issue invoices for customer orders.
• Maintain spreadsheets and inventory records.
• Support general office operations and administrative tasks.
• Assemble and pack beef bundles according to customer specifications.
• Organize and prepare orders for pickup or delivery.
• Monitor inventory levels.
• Ensure proper food handling, sanitation, and storage procedures are followed.
• Assist with stock rotation and inventory counts.
• Have high problem solving, communication, organization and change management skills
• Be able to work independently and take initiative
• Develop and maintain strong relationships within the Treaty #3 Territory, and Economic Sector
• Point of contact for 28 Nations inquiries and information.
• Perform other related duties as assigned by GCT#3 & T3IG Leadership and supervisor.
• Answer calls and/or relay messages as required.
• Provide administrative support to all departmental members.
• Courteously receive and screen all in-bound calls and emails.
• Maintain a high level of confidentiality in all interactions.
• Assist in the planning and organizing of events related to the unit and support other units as required.
• Maintain a professional image and demeanor with all employees, management, executives and visitors at all times.
• Prepare cheque requisitions and purchase orders as required.
• All other related duties assigned by supervisor and Leadership of GCT#3.

Qualifications:

• Must be physically capable of lifting and carrying 50 lbs or more on a regular basis.
• Must be friendly, creative and flexible.
• Ability to multi task, detail oriented, organized and motivated.
• Proficient use of various office based software including Microsoft Office (Word, Excel and Power Point) and online meeting software (Zoom, Blue Jeans, Microsoft team).
• An understanding of the Anishinaabe language, culture and traditions.
• Able to maintain filing systems and basic databases.
• Excellent analytical and problem solving skills.
• Meticulous records maintenance skills.
• Superior telephone manners and strong interpersonal skills.
• Strong written and verbal skills to communicate with all levels of the organization and its executive team.

We thank all those who apply. Only applicants selected for an interview will be contacted. Submission of a criminal record check is required prior to the offer of employment. We at Grand Council Treaty 3 are committed to transparency in our hiring process and do NOT use AI in the screening process.