Business Support Administrator

DarkVision; North Vancouver; On-site; CAD 55,000 - 65,000; Full time

Benefits offered by this job

On-site gym

Squash court

Steam room

Climbing wall

Job summary

DarkVision Technologies Inc. in North Vancouver, BC, is seeking a versatile Business Support Administrator to blend HR administration with compliance, vendor coordination, and general operations. On-site role with access to gym, squash, steam room, climbing wall, and more.

Responsibilities include managing BC/AB HSE documentation, Canadian benefits, work permits, recruitment support, and system rollouts as the company scales. A proactive generalist mindset and strong collaboration are essential.

Qualifications

• Experience blending HR administration with business operations or compliance coordination.
• Strong communication and ability to partner with managers and operations.
• Excellent organizational skills and project management ability.
• Proactive, generalist mindset balancing paperwork with cross-functional work.

Responsibilities

• Operational Compliance & HSE management across BC and Alberta.
• Manage Canadian benefits program and performance/compensation cycles.
• Coordinate work permits, immigration documents, and letters.
• Provide scheduling and admin support to the recruiter.
• Support rollout and adoption of new business support systems.

Skills

HR administration

General operations

Compliance coordination

Vendor coordination

Attention to confidentiality

Job description

DarkVision is looking for a versatile and proactive Business Support Administrator to support our growing company. This is not a traditional, siloed HR role; you will be a true generalist who blends essential HR administration with critical business compliance, vendor coordination, and general business operations support. If you are highly organized, process-driven, and want a comprehensive role with high visibility across the company, this is the role for you.

This role is 100% on-site at our North Vancouver, BC HQ, where employees enjoy a wide array of amenities including a fully equipped gym, squash court, steam room, climbing wall, and more!

What You Will Do

• Operational Compliance & HSE Management: Oversee and manage British Columbia and Alberta HSE documentation, including regulatory filings, reporting, and compliance requirements. Partner with Operations to ensure employment-related agreements and contractor documentation are issued, executed, and filed properly.
• Program & Lifecycle Administration: Manage the day-to-day administration of the company’s Canadian benefits program. Support annual performance and compensation review cycles by partnering with managers to drive timelines and ensuring all reviews and compensation recommendations are meticulously archived.
• Mobility & Workforce Support: Coordinate the administrative workflows for work permitting and immigration, collaborating with operations to collect, verify, and submit necessary documentation for visa applications. Draft and issue employment verification letters and other routine corporate correspondence.
• Recruitment Coordination and Support: Provide scheduling and administrative support to DarkVision’s recruiter, ensuring interview processes are streamlined and candidates receive a top tier hiring experience with the company.
• System Implementation & Technology: Support the rollout, data migration, and internal adoption of new business support systems as the company scales. Act as a key administrative point of contact, collaborating closely with the HR Leader, third‑party software vendors, and internal stakeholders to ensure smooth change management.

Who You Are (Basic Qualifications)

• Experience: Open to a new graduate or a couple of years’ of experience blending HR administration, general business operations, or compliance coordination
• Collaboration & Discretion: Exceptional communication skills with the ability to partner effectively with managers and operations teams while maintaining strict confidentiality.
• Process & Project Management: Strong organizational skills with a proven ability to manage timelines, coordinate with external vendors, and handle structured project rollouts.
• The "Generalist" Mindset: A proactive, detail‑oriented attitude and the agility to balance compliance‑driven paperwork with dynamic, cross‑functional projects.

What Will Put You Ahead

• Experience performing a wide range of administrative work across different domains or subject matter.
• Strong demonstrated track record of proactiveness and ownership.

General Salary Range

For this role, we anticipate paying $55,000 to $65,000 per year.

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Who We Are

DarkVision Technologies Inc. is a BC‑based tech company disrupting the industrial imaging market since 2013. We have created the world’s most advanced acoustic‑based imaging platform. We are packaging it into multiple new product lines, revolutionizing how our clients quantify and visualize the integrity of their critical assets.

DarkVision’s team of Mechanical, Skunkworks, Electrical, Software, and Machine Learning Engineers is rapidly expanding to meet the demand for the company’s current and upcoming products.

We provide employees with the opportunity to work on cutting‑edge technologies and processes that blend science with real‑world applications. We invite you to join our team for the exciting journey ahead as we become the global leader in industrial imaging.

How to Apply

If you have the above qualifications, we would like to hear from you. We thank all applicants in advance, but please be advised that only those selected for an interview will be contacted.

We are an equal opportunity employer. If you require accommodation or assistance at any time during the application or selection processes, please submit a request by following the directions located in the FAQ section at the bottom of the kochcareers.com webpage.

Successful candidates will be required to complete a criminal background check.

Keywords: administrative, administrator, admin, coordinator, HR, human resources, benefits, HSE, health and safety, compliance, legal, regulatory, operations, reporting