Business Coordinator, Underwriting and Sales Support - 14 Month Term

ATB; Calgary; On-site; CAD 55,000 - 70,000; Full time

Job summary

ATB is seeking a Business Coordinator on a 14-month term to support the Underwriting & Sales Support and Portfolio Management teams in Business Banking and ATB Capital Markets. You will manage calendars, onboarding, vendor relations and communications, while ensuring smooth operations across leaders and teams.

You’ll coordinate onboarding, invoices, and meetings, and build strong relationships with internal and external partners. A proactive, detail-driven approach is essential.

Qualifications

• 3+ years of progressive administrative support experience in a fast-paced environment.
• A degree or diploma in Business Administration or related field (or equivalent work experience).
• Advanced skills in Google Workspace and general office productivity tools.
• Exceptional written and verbal business communication skills with handling of sensitive information.
• Proven time management and prioritization with high attention to detail.
• Demonstrated ability to build strong, collaborative relationships with internal and external partners.
• Self-motivated, proactive, and resource-driven with problem-solving mindset.

Responsibilities

• Serve as the team’s primary operational hub, managing day-to-day logistics and team communications.
• Coordinate leadership and team member logistics, calendars, resource tracking, and budgets.
• Coordinate onboarding for new team members under myStart program, including IT setup.
• Plan and execute meeting logistics, venues, vendors, and on-site support.
• Review, code, and submit invoices and expense reports; monitor budgets.
• Partner with diverse units to streamline workflows and drive efficiencies.
• Draft and distribute high-quality, sensitive correspondence and reports.

Skills

Written and verbal communication

Time management

Prioritization

Relationship building

Education

Business Administration degree or diploma

Tools

Google Workspace (Docs/Sheets/Slides/Drive/Calendar)

Job description

At ATB, we exist to make it possible for our clients, team members and communities. Our purpose is more than aspirational. It's a real commitment we live every day through our values (what we call the ATB ID).

Life at ATB is about more than work. In fact, we’re consistently recognized as one of Canada's top employers thanks to our high-care, high-performance culture, upheld by the three commitments we make to our team members:

Impact in action: No matter where you are in the organization, you're empowered to make an impact in the lives of our clients and communities.

Thrive together: We want you—the unique, authentic you—to feel safe and celebrated at work. We're on a continuous journey to build the most flexible and inclusive programs.

Ready for tomorrow: We want to enable your success through interesting and challenging work, performance enablement, and learning and development.

About the Role

Please note: This is a temporary 14 month term opportunity.

As ATB’s next Business Coordinator, you are a part of the Underwriting & Sales Support Senior leadership team and will be responsible for providing specialized support primarily to the Associate Vice President of Underwriting & Sales Support Teams in Business Banking and Associate Vice President of Portfolio Management Teams in ATB Capital Markets. This position also supports 30 leaders within these two business units with various requests, as well as managing the administrative functions of the group in a fast-paced environment with constant shifting priorities. We are looking for someone who loves nothing more than delivering exceptional service to their leaders and team and someone who takes pride in being able to build strong relationships that encourage collaboration and teamwork.

Accountabilities

• Serve as the team’s primary operational hub, managing day-to-day logistics, team communications, and team member recognition/milestones to foster an engaging, supportive environment.
• Provide comprehensive coordination for leadership and team members, including complex calendar management, resource tracking, distribution lists, and technology requests.
• Coordinate the onboarding journey for new team members (following ATB’s myStart program), including role training, IT asset procurement, and workspace setup.
• Plan and execute meeting logistics for internal and external events, handling agenda preparation, venue selection, vendor management, and on-site support.
• Review, code, and submit invoices and expense reports while monitoring team budget adherence and resolving financial reconciliations.
• Partner with diverse business units across the organization to anticipate operational needs, streamline workflows, and drive process efficiencies.
• Draft, format, and distribute high-quality, sensitive correspondence, reports, presentations, and communications across all levels of the organization.

Skills, Experience & Requirements

• 3+ years of progressive administrative support experience in a fast-paced environment.
• A degree or diploma in Business Administration or a related field (or equivalent work experience) is preferred.
• Advanced skills in Google Workspace (Docs, Sheets, Slides, Drive, Calendar) and general office productivity tools.
• Exceptional written and verbal business communication skills with an unwavering commitment to handling sensitive, confidential information.
• Proven time management and prioritization skills, with the ability to manage competing demands while maintaining high attention to detail.
• Demonstrated ability to build strong, collaborative relationships with internal stakeholders and external partners at all organizational levels.
• Self-motivated, proactive, and resource-driven approach to anticipating problems and implementing smart, simple solutions.

Don’t meet all the requirements on the list? A resume only goes so far in expressing who you are and the unique perspectives you bring.

We encourage candidates from all work backgrounds, equity-seeking communities and experience levels to apply.

If you’re seeking a career where your drive, perspective and growth are celebrated.

What happens next?

If you are shortlisted, you’ll hear from us after the posting closes. Check out our How We Hire page to learn more about our hiring process. If you need any accommodations throughout this process, please let us know at [e-mail]

Stay in touch

We’re excited that you’re interested in a career with ATB. Follow us on LinkedIn, Facebook and Instagram to learn more about what our team is up to.