Business Coordinator

Canadian Nuclear Laboratories; Centre-du-Québec; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Tuition support

Pension plan options

Benefits from Day One

Paid time off

Job summary

Canadian Nuclear Laboratories is seeking a Business Coordinator to link internal support groups with external contractors and site leadership. You will provide operational, administrative, and communication support to the Gentilly/La Prade site management and staff, helping drive day-to-day business activities and ensure safe, efficient operations.

The role emphasizes coordination, documentation control, procurement support, and multi-department collaboration in a fully onsite Quebec

Qualifications

• University degree or diploma in commerce or business administration.
• 1–2 years of related experience; or equivalent training with at least 1 year of experience.
• Experience with procurement processes and management systems.

Responsibilities

• Coordinate operations and support site management and staff.
• Act as liaison between internal support groups, external contractors, and site leadership.
• Support heavy water project activities, inventory management, data entry, and reporting.
• Assist with Human Resources, Finance, Security, and Radiation Protection processes.
• Coordinate shipping, receiving, and transportation activities and contractor coordination.

Skills

Self-motivated

Team player

Lead cross-functional

Relationship management

Education

University Degree or Diploma in Commerce or Business Administration

Job description

Do you enjoy coordinating operations, building strong relationships, and supporting teams to achieve their objectives? Can you see yourself serving as a key link between internal support groups, external contractors, and site leadership to help ensure the safe and efficient operation of the LaPrade site? In this role, you will provide operational, administrative, and communication support to site management and staff while helping drive day-to-day business activities. If you answered yes, then this Business Coordinator role may be the job for you.

What will you be doing

• Supporting Heavy Water Project Activities and Sales Operations
  • Maintaining accurate office records, files, and follow-up systems for outstanding issues and action items.
  • Supporting bilingual document translation of procedures, instructions, reports, and correspondence between English and French.
  • Preparing correspondence, action lists, reports, and prioritizing commitments and deadlines.
  • Reviewing incoming project correspondence and electronic communications and taking appropriate action.
  • Maintaining and updating heavy water inventory records.
  • Supporting data analysis and data entry activities within the Heavy Water system.
• Supporting LaPrade Section Head and Operational Activities
  • Reviewing incoming correspondence and electronic communications and coordinating appropriate responses.
  • Acting as a liaison between the LaPrade Section Head/Manager and division staff.
  • Supporting the coordination and prioritization of operational and field activities.
  • Supporting Heavy Water and Radium-226 inventory management, sampling, sales, and transportation activities.
• Ensuring Compliance with CNL Documentation and Record Management Requirements
  • Ensuring documentation complies with CNL corporate standards, including formatting, storage, and numbering protocols.
  • Reviewing, updating, and maintaining formal documents, presentations, spreadsheets, and records.
  • Maintaining and updating inventory databases supporting the storage and management of Heavy Water and Radium-226 materials.
• Supporting Human Resources, Finance, Security, and Radiation Protection Processes
  • Handling sensitive and confidential information in Human Resources, Finance, Security, Dosimetry, and Radiation Protection.
  • Supporting invoice classification and submission processes for both PO- and Non-PO-related expenditures.
  • Preparing procurement requests, quotations, purchase orders, and service contracts for materials, equipment, tools, PPE & C, and services.
  • Supporting dosimetry administration by coordinating TLD shipments, receipts, tracking, and documentation requirements.
  • Coordinating visitor access requests and ensuring compliance with site access and SEPS requirements.
• Supporting Shipping, Receiving, and Transportation Activities
  • Preparing shipping documentation and receiving reports in accordance with CNL standards and regulatory requirements.
  • Packaging, securing, and preparing materials, equipment, and instruments for shipment.
  • Verifying received materials, equipment, and instruments and coordinating appropriate follow-up actions.
  • Maintaining required training and supporting Transportation of Dangerous Goods (TDG) shipping activities.
• Supporting Contractor Coordination and Procurement Activities
  • Preparing and maintaining documentation required to support contractor work and contract development activities.
  • Coordinating with external contractors regarding scheduling, site access, and work execution requirements.
  • Supporting CNL Procurement activities as a secondary contact for contractor-related matters.
  • Supporting contractor engagement and site work to ensure timely, effective project execution.
• Other duties as assigned by your manager.

What We Are Looking For

• Education
  • University Degree or Diploma from a recognized educational institute in Commerce or Business Administration.
• Experience
  • Minimum of 1 to 2 years of related and progressive experience; or equivalent combination of formal training with a minimum of 1 year of experience.
  • Experience working within a Management System.
  • Experience with procurement processes.
  • Familiarity with Transportation of Dangerous Goods (TDG) protocols an asset.
  • Experience in planning, procurement, and reporting within a team environment.
  • Experience working with multidisciplinary subjects/topics, involving organizing, planning, coordinating, assessing, analyzing, and presenting information and ideas.
  • Experience in developing and writing business and work plans, reports, presentation packages, and briefing notes.
• Knowledge, Skills & Abilities
  • Highly self‑motivated and team player.
  • Comfortable performing duties under broad general direction with minimal oversight, and willing to work cooperatively with others.
  • Ability to work effectively with personnel from varying disciplines to act in a leadership capacity when required, as well as to manage relationships with other CNL Departments.
• Security Clearance Eligibility Required
  • Level 2 Secret requires a minimum of 7 years of verifiable history in Canada, Australia, New Zealand, the United States, and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat's “Standard on Security Screening” and the “Policy on Government Security.”

Working Conditions

• Working schedule: Four (4) days per week, ten (10) hours per day for a forty (40) hour work week.

What We Offer

• Paid time off: vacation, sick, personal, and floater days
• Benefits effective Day One – no waiting period
• Tuition support to help you keep learning and growing
• A defined‑benefit pension plan or a defined‑contribution pension plan, depending on your employee group, to support your long‑term financial security

Our Commitment to Equity, Diversity & Inclusion

At CNL, we are committed to fostering an environment that promotes equity, diversity, and inclusion. We celebrate and welcome employees, stakeholders, and partners of all backgrounds and identities. Click here to read all about it!

• Respect
• Teamwork
• Accountability
• Safety
• Integrity
• Excellence

CNL is an equal opportunity employer. If you require accommodation during any phase of the hiring process, please let us know via [e-mail]. All requests will be handled with confidentiality.

Les Laboratoires Nucléaires Canadiens reconnaissent que les Peuples autochtones sont les premiers occupants du territoire sur lequel nous travaillons tous. Nous sommes profondément conscients de leur lien historique avec ces terres depuis des temps immémoriaux, tout en reconnaissant les Aînés et les Gardiens du savoir, passés, présents et futurs.

Location

Our Gentilly and La Prade sites are located in the beautiful province of Quebec, offering a unique blend of French-Canadian culture, community, and natural beauty. Enjoy proximity to the St. Lawrence River, local trails, and charming nearby towns that make this area a wonderful place to live and work.

This is a fully onsite position based at our Gentilly / La Prade location, Quebec.