Business Administration Support

Wellington-Altus Private Wealth Inc.; Burlington; On-site; CAD 45,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Accident and life insurance

Discretionary bonuses

Job summary

Wellington-Altus Private Wealth Inc. is seeking a Business Administration Support to join the Toronto-based branch team. You will manage daily administrative operations, support advisors, schedule client meetings, and maintain office workflows to ensure exceptional service.

The ideal candidate has a diploma in business administration and 3+ years in a client-service role, with strong MS Office skills and the ability to handle confidential information in a fast-paced wealth-management environment.

Qualifications

• 3+ years’ experience in a client-service facing role.
• Diploma in business administration, accounting, finance, or similar field.
• Wealth management experience is preferred.
• Proficiency with MS Office (Word, Excel, PowerPoint, Teams, Outlook).
• Excellent attention to detail and problem-solving skills.
• Strong communication and collaboration across mediums.
• Ability to maintain confidentiality.

Responsibilities

• Oversee daily branch operations and administration, maintaining office and supplies.
• Serve as primary staff contact for office maintenance issues.
• Prepare correspondence, reports, presentations, and meeting minutes.
• Organize information, workflows, and processes to improve efficiency.
• Coordinate office events and functions; manage mail and couriers.
• Serve as a general resource on firm products, procedures and policies.
• Ensure customer service standards are communicated and followed; greet clients.
• Assist Advisors in client meetings, scheduling and boardroom bookings.

Skills

Client service

Attention to detail

Communication

Organizational skills

Confidentiality

Team collaboration

Education

Business Administration Diploma

Tools

MS Office

Job description

Location:

This position will be based in our Toronto Corporate Office.

Our organization:

Founded in 2017, Wellington-Altus Private Wealth Inc. (Wellington-Altus) is Canada's top-rated* investment dealer and a subsidiary of Wellington-Altus Financial Inc., one of Canada’s Top Growing Companies**. With more than $55 billion in assets under administration and offices across the country, Wellington-Altus identifies with successful, entrepreneurial advisors, and their high-net-worth clients.

*Investment Executive 2026 Brokerage Report Card.

** Report on Business 2026 rankings.

The opportunity:

The role of Business Administration Support, who reports to the Branch Administration Manager (BAM), is responsible for effectively managing all administrative aspects of the branch operations. This includes the provision of operational and administrative support to the branch, in addition to consistent demonstration of exceptional internal and external client service.

Key responsibilities include:

• Overseeing and managing the smooth day to day branch operations and administration including maintenance of office, office equipment, tidiness of common areas, ensuring adequate inventory of office and kitchen supplies.
• Acting as the branch primary point of contact for staff regarding any office maintenance issues.
• Preparing correspondence and various documents such as reports, presentations, meeting agendas, and minutes.
• Organizing and coordinating information, workflow, and other office activities; creating new or improve existing processes and procedures to ensure administrative effectiveness.
• Coordinating office functions and events.
• Coordinating the delivery and pick up of mail and couriers.
• Acting as a general resource person concerning the firm’s products, procedures, and policies.
• Ensuring customer service standards/operational procedures are communicated and maintained.
• Greeting clients, responding to client phone calls and emails in a timely and friendly manner.
• Assisting Advisors in preparing for client meetings, booking meetings and/or boardrooms and scheduling client appointments.
• Developing strong employee relations and support while staying consistent and maintaining culture and branch rapport.
• Act as a general resource person for clients (ex: printing statements, tax slips).
• Performing general administrative tasks (ex: prepare letters, client communications pieces).
• Performing other duties as assigned by the BAM, SRBAM, & SVP to support the Branch.

The ideal candidate will possess:

• A diploma in business administration, accounting, finance, or similar field of study is an asset
• 3+ years’ experience in a client-service facing role.
• Experience in the wealth management industry is preferred.
• Equivalent combination of education and experience may be considered.
• Proficiency with the MSOffice suite, including Word, Excel, PowerPoint, Teams, and Outlook.
• Excellent attention to detail and problem-solving skills.
• Exemplary interpersonal skills: an ability to communicate effectively and work collaboratively, across multiple mediums (in-person, over the phone, and virtually).
• Strong organizational and administrative skills and able to manage a large volume of competing priorities.
• Ability to maintain the highest levels of confidentiality.
• A reliable, consistent work ethic.
• A client/advisor-focused attitude, with a commitment to providing extraordinary service.
• Range $45,000 - $50,000 annually.
• This range represents Wellington-Altus' expected range of compensation for this position. Actual compensation will vary and will be based on various factors, such as location, skills, experience, and qualification for the role. Compensation for part-time roles will be pro-rated based on number of hours regularly worked.
• Wellington-Altus' total compensation package for employees may also include discretionary bonuses as well as other perks and rewards. Wellington-Altus also offers health insurance, accident and life insurance, and other unique benefits per location.

Conditions of employment:

• Must be legally eligible to work in Canada.
• A background check, satisfactory to the employer, may be required of the successful applicant prior to commencing employment.

Wellington-Altus Private Wealth is strongly committed to equity and diversity within its community and welcomes applications from women, racialized persons, Indigenous peoples, persons with disabilities, and persons of all sexual orientations and genders. All qualified individuals who would contribute to the further diversification of our organization are encouraged to apply.

If you require accommodation for the recruitment process, please let us know at the point of application.