Brokerage Coordinator- Contract

Cushman & Wakefield; Calgary; On-site; CAD 60,000 - 70,000; Full time

Job summary

Cushman & Wakefield in Calgary is seeking a Brokerage Coordinator on a 12‑month contract to support a team of brokerage agents. You will coordinate listings, marketing, and client communications while maintaining records and preparing market data.

Responsibilities include coordinating proposals, assisting managing agents with deadlines, and performing general clerical duties. RECA license is an asset and a degree is preferred.

Qualifications

• Ability to meet deadlines without compromising accuracy, strong attention to detail.
• Real estate experience in a commercial real estate organization (minimum 1 year).
• RECA license is an asset.
• College or University degree strongly preferred.
• Proficiency in Adobe applications (InDesign, Photoshop, Illustrator, Acrobat).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong skills in electronic marketing (Twitter, LinkedIn).
• Excellent grammar and writing for proofreading and editing.

Responsibilities

• Coordinate listing and team marketing strategies, including social media content production.
• Maintain records and client activity reports, update transaction pipelines.
• Conduct market research and prepare market surveys.
• Compile property information and market data for listings and value opinions.
• Coordinate marketing programs for listings (flyers, mailers, email campaigns).
• Coordinate listing proposals and pitches (printing, binding).
• Assist agents with deadlines, meetings, tasks, and client interactions.
• Maintain and administer Engage database with owner, buyer, seller, property data.
• Proofread and perform limited copywriting.
• Perform general clerical tasks (data entry, filing, calls, archiving).
• Handle miscellaneous requests and special projects.
• Support transaction documentation and communication to facilitate deals.

Skills

Deadline-driven

Detail-oriented

Customer service

Real estate admin

RECA license

Education

College/University degree

Tools

InDesign

Photoshop

Illustrator

Acrobat

MS Office

Job description

Job Title

Brokerage Coordinator- Contract

Job Description Summary

We are looking for a 12 month contract maternity leave Brokerage Coordinator to join our Calgary office. The successful candidate will be working within a team structure responsible for supporting a pool of Brokerage Agents through daily business line operations. This position reports directly to the Operations Manager, supporting coordination and organization, documentation of offers/agreements, exclusive listing processes, advertising and marketing, research and data analysis, and various administrative duties.

Job Description

We are looking for a 12 month contract maternity leave Brokerage Coordinator

Administration & Coordination

• Coordinate listing and team marketing strategies, including coordinating the production of team social media communication.
• Maintain records and compile information for client activity reports, updating ongoing transaction pipelines.
• Conduct research and prepare market surveys.
• Compile property information and market data for listing proposals and opinions of value, including title searches, zoning/planning reports, MPAC, etc.
• Coordinate and execute marketing programs for listings, designing materials suitable for newspaper/magazine ads, direct mailers, and e-mail distribution (e.g., flyers, postcards, newsletter updates).
• Coordinate listing proposals and pitches, including print finishing (printing, binding, etc.).
• Coordinate and assist managing agents’ deadlines, meetings, tasks, and client interactions.
• Maintain and administer database (Engage), updating owner, buyer, seller, property, and prospect information as required.
• Proofread and perform limited copywriting.
• Perform general clerical tasks, including data entry (Engage), photocopying, filing, telephone calls, archiving, organizing couriers, mailings, etc.
• Handle miscellaneous requests and special projects as required.
• Provide any other administrative tasks required by C&W to facilitate the transaction of C&W real estate business.

Client Interaction

• Field phone and e-mail inquiries from prospects, clients, and other brokers.
• Coordinate property tours and send packages.
• Manage client databases.

Financial

• Organize and prepare transaction documents (e.g., confidentiality agreements, offers, listing agreements, other forms, closing documents, trade records, etc.).
• Prepare research reports and charts using various sources (SiteSolutions, Realnet, Landlord vacancies, etc.).
• Abstract leases and prepare proposals with direction from the team.

Qualifications

• Ability to meet deadlines without compromising accuracy, excellent product quality, and attention to detail.
• Previous real estate experience in a commercial real estate organization (minimum 1 year experience).
• RECA license is an asset.
• College or University degree strongly preferred.
• Proficiency in Adobe applications such as InDesign, Photoshop,
• Illustrator & Acrobat.
• Proficiency in Microsoft applications such as Word, Excel, PowerPoint, Outlook.
• Strong skill sets in electronic marketing (Twitter, LinkedIn).
• Ability to deliver excellent customer service at all levels of the organization and with external partners.
• Strong command of grammar and writing skills for proofreading and editing purposes.
• Exhibit a high level of professionalism and excellent interpersonal skills.
• Strong relationship-building ability, proactive, results-oriented, and resourceful.
• Possess strong organizational, time management, and project management skills with a demonstrated ability to work both independently and within a team environment.
• Appropriate work ethic/commitment level required.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $ 59,500.00 - $70,000.00

Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to [e-mail]. Please refer to the job title and job location when you contact us.

Cushman & Wakefield s’engage à respecter l’équité en matière d’emploi. Notre objectif est d’offrir un milieu de travail diversifié, inclusif et exempt d’obstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir l’offre d’emploi dans un autre format ou d’accéder à toute autre mesure d’adaptation au cours du processus d’embauche, veuillez soumettre votre demande par courriel à [e-mail]. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.

INCO: “Cushman & Wakefield”