Branch Administrator

Graybar Canada Limited; Truro; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

No Evening or Weekend Shifts

TELUS Health Virtual Care

Cost shared Health and Dental Benefits

Life & AD&D Insurance

Employee Profit Sharing Program

Long Term Disability Benefits

Group RRSP Matching

Corporate Fitness Membership Program

Employee Share Purchase Program

Computer Purchase Plan

Tuition Reimbursement Program

Service Awards Program

Job summary

Graybar Canada is seeking a Branch Administrator at our Truro, NS location to provide friendly customer service, greeting visitors and handling general clerical duties. You will manage invoices, returns, scheduling and daily office tasks with Word and Excel support.

The role emphasizes accuracy, organizational skills and the ability to work under pressure in a busy branch environment, with opportunities for career growth within Graybar Canada.

Qualifications

• University degree or college diploma is considered an asset.
• Excellent time management and organizational skills.
• High attention to detail and accuracy.
• Strong written and spoken communication and interpersonal skills.
• Ability to work under pressure and manage customer requests.
• Proven data entry, data editing and typing skills.
• Knowledge of supplies, equipment and/or services ordering, as well as inventory control.

Responsibilities

• Invoice Direct Order billings.
• Process all branch customer returns.
• Schedule and coordinate appointments, meetings and events.
• Receive and forward telephone inquiries and provide information to clients.
• Prepare typed documents for Management using Word and Excel.
• Provide administrative support to senior department managers.
• Work with vendors to resolve shortages and delivery problems.
• Expedite all purchase orders and maintain delivery information.
• Assist in daily invoicing and scanning of pick tickets.
• Verify and balance Cash Sales transactions.
• Process nonstock and defective returns to vendors in a timely manner.
• Issue credits and rebills to customers where applicable.
• Process tax corrections.
• Provide back-up support for Branch purchasing and for Switchboard Receptionist.
• Greet and assist incoming customers, vendors and other persons.
• Other duties as assigned.

Skills

Time management

Attention to detail

Communication skills

Working under pressure

Prioritization

Data entry

Typing

Inventory control

Education

University degree or college diploma (asset)

Tools

Word

Excel

Job description

Graybar Canada is looking for people with a desire to start a long-lasting career at one of the oldest and largest wholesale electrical distributors in Canada.

Graybar Canada is a leader in the distribution of high quality electrical, automation and telecommunications products that supports these operations through related supply chain management and logistics services. Graybar Canada operates more than 35 branches across Canada. As one of Canada's largest employee-owned companies, Graybar Canada has the power and stability of a big corporation and the integrity and drive of a neighborhood business.

Graybar Canada currently has an exciting career opportunity available out of our Truro, NS branch.

Branch Administrator

Graybar Canada offers a competitive compensation and benefits package including:

• No Evening or Weekend Shifts
• TELUS Health Virtual Care
• Cost shared Health and Dental Benefits
• Life & AD&D Insurance
• Employee Profit Sharing Program
• Long Term Disability Benefits
• Group RRSP Matching
• Corporate Fitness Membership Program
• Employee Share Purchase Program
• Computer Purchase Plan
• Tuition Reimbursement Program
• Service Awards Program

Purpose:

To provide friendly and professional customer service while answering the telephone and greeting visitors and performing general clerical duties according to established procedures.

Major Responsibilities:

• Invoice Direct Order billings.
• Process all branch customer returns.
• Schedule and coordinate appointments, meetings and events as required.
• Receive and forward telephone inquiries to appropriate person and provide general information to clients and the public.
• Prepare typed documents for Management using Word and Excel.
• Provide administrative assistance and support to senior department managers.
• Work with vendors to resolve shortages and delivery problems.
• Expedite all purchase orders and maintain delivery information.
• Assist in daily invoicing and scanning of pick tickets.
• Verify and balance Cash Sales transactions.
• Process nonstock and defective returns to vendors in a timely manner.
• Issue credits and rebills to customers where applicable.
• Process tax corrections.
• Provide back-up support for Branch purchasing.
• Provide back-up support for Switchboard Receptionist.
• Greet and assist incoming customers, vendors and other persons.
• Other duties as assigned.

Preferred Skills & Experience:

• University degree, college diploma or equivalent experience considered an asset.
• Exhibits excellent time management and organizational skills.
• Must have a very high level of attention to detail and accuracy.
• Practice excellent spoken and written communication and interpersonal skills.
• Ability to work under pressure and experience managing customer requests.
• Ability to prioritize to meet deadlines.
• Must be enthusiastic and enjoy working with people in a busy office environment with minimum supervision.
• Proven data entry, data editing and typing skills.
• Knowledge of supplies, equipment and/or services ordering, as well as inventory control of these items.

The above is a brief outline of position responsibilities and does not intend to be all-inclusive of the current or future duties, responsibilities or reporting relationships.

If you are highly motivated and have a passion for customer service, and are looking for a fun, rewarding career, we would be pleased to talk to you about joining Graybar Canada.

Graybar Canada is an equal opportunity employer that encourages interested candidates to apply.

We wish to thank all applicants for their interest but advise that only those selected for an interview will be contacted.