Board & Governance Coordinator

Central Okanagan Foundation; Kelowna; Hybrid; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Extended health and dental

RRSP with employer matching

Flexible hours

Hybrid work

Summers off

Christmas closure

Professional development

Job summary

Central Okanagan Foundation is seeking a Board & Governance Coordinator to strengthen governance and support the CEO and senior leadership. You will prepare agendas, minutes, and documents, maintain records, track deadlines, and help recruit and onboard board members.

This role offers hybrid work and flexible hours. You bring 4+ years of governance experience, strong organizational skills, and proficiency with Microsoft 365.

Qualifications

• Diploma or degree in business administration, office administration, governance, or a related field, or an equivalent combination of education and experience.
• 4+ years of governance, administration, executive support, or similar experience.
• Direct experience supporting a Board, Committee, and/or senior leadership team.
• Experience preparing agendas, meeting packages, minutes, and governance records.
• Strong writing, editing, proofreading, and organizational skills.
• Practical understanding of governance practices, policies, bylaws, and records management.
• Excellent judgment, discretion, and professionalism when handling confidential information.
• Strong Microsoft 365 and technology skills, with the ability to learn new systems quickly.
• The ability to work independently, manage competing priorities, anticipate needs, and follow through.

Responsibilities

• Coordinate Board, Committee, AGM, retreat, and other governance activities.
• Prepare agendas, meeting materials, schedules, minutes, and action records.
• Attend Board and Committee meetings and ensure decisions and follow-up items are accurately documented.
• Maintain the Board portal and official governance records, including bylaws, policies, terms of reference, and resolutions.
• Track governance deadlines, approvals, reviews, and required filings.
• Support Board and Committee recruitment, onboarding, orientation, evaluation, and succession activities.
• Coordinate governance policy, bylaw, and terms of reference reviews.
• Research governance practices and prepare briefing notes, reports, and recommendations.
• Coordinate governance and organizational projects assigned by the CEO.
• Support communication between the Board, CEO, senior leadership team, staff, and external advisors.

Skills

Governance experience

Board support

Meeting coordination

Minutes & agendas

Records management

Discretion & professionalism

MS 365

Independent worker

Education

Diploma/degree in business administration or governance

Tools

MS 365

Job description

Board & Governance Coordinator

Kelowna Central, Canada | Posted on 09/08/2026

• Industry Nonprofit Charitable Organizations
• City Kelowna Central
• State/Province British Columbia
• Country Canada

Job Description

Help Strengthen the Governance Behind a StrongerCommunity. Potentia Human Resources isproud to be leading the search for an experienced, highly organized andthoughtful Board & Governance Coordinator for the Central OkanaganFoundation (COF).

For nearly 50 years, the Central Okanagan Foundation hasconnected people who care with causes that matter, strengthening communitiesthroughout the Central Okanagan through philanthropy, grant making,scholarships, and community leadership. Reporting to the Chief ExecutiveOfficer, you'll play an important role in supporting the Board of Directors,Committees, and senior leadership team, bringing structure and follow-throughto the governance process. You'll ensure meetings are well prepared, decisionsare documented, important deadlines are tracked, and governance records areaccurate and up to date.

COF is focused on finding the right person for this roleand is open to flexibility in how the position is structured. The role mayrange from full-time to part-time, with a minimum commitment of approximately20 hours per week. We welcome conversations with candidates about anarrangement that best supports both the individual and the needs of theorganization.

Responsibilitieswill include:

• CoordinateBoard, Committee, AGM, retreat, and other governance activities.
• Prepareagendas, meeting materials, schedules, minutes, and action records.
• Attend Boardand Committee meetings and ensure decisions and follow-up items are accuratelydocumented.
• Maintain theBoard portal and official governance records, including bylaws, policies, termsof reference, and resolutions.
• Trackgovernance deadlines, approvals, reviews, and required filings.
• Support Boardand Committee recruitment, onboarding, orientation, evaluation, and successionactivities.
• Coordinategovernance policy, bylaw, and terms of reference reviews.
• Researchgovernance practices and prepare briefing notes, reports, and recommendations.
• Coordinategovernance and organizational projects assigned by the CEO.
• Supportcommunication between the Board, CEO, senior leadership team, staff, andexternal advisors.
  

What You Will Bring:

• Diploma ordegree in business administration, office administration, governance, or arelated field, or an equivalent combination of education and experience.
• 4+ years ofrelevant governance, administration, executive support, or similar experience.
• Directexperience supporting a Board, Committee, and/or senior leadership team.
• Experiencepreparing agendas, meeting packages, minutes, and governance records.
• Strongwriting, editing, proofreading, and organizational skills.
• A practicalunderstanding of governance practices, policies, bylaws, and records management.
• Excellentjudgment, discretion, and professionalism when handling confidentialinformation.
• StrongMicrosoft 365 and technology skills, with the ability to learn new systemsquickly.
• The abilityto work independently, manage competing priorities, anticipate needs, andfollow through.

Assets include:

• Non-profit,charity, community foundation, or member-based organization experience.
• Experiencewith bylaws, policies, or terms of reference.
• Experiencewith Board recruitment, onboarding, retreats, evaluations, or successionplanning.

You're Someone Who:

• Isexceptionally organized and takes pride in getting the details right.
• Naturallyanticipates what needs to happen next.
• Is confidentand professional when working with senior leaders and volunteers.
• Communicateswith clarity, tact, and discretion.
• Brings calmand structure to competing priorities.
• Is proactive,dependable, and highly accountable.
• Enjoys beingthe person behind the scenes who makes sure everything comes together.
• Wants theirwork to contribute to a stronger community.
  

When you join the COF team, you'll enjoy:

• A salary $60,000–$70,000full-time equivalent, prorated based on agreed hours and annual schedule.
• Employer-paidextended health and dental benefits, including vision and an employee andfamily assistance program.
• Group RRSPwith employer matching of up to 5%.
• Flexiblehours and hybrid work.
• Potential fora schedule that includes summers off, based on organizational needs.
• Christmasoffice closure and professional development support.
• Meaningfulwork supporting an organization making a difference throughout the CentralOkanagan.

The Central Okanagan Foundation is committed to an inclusive recruitment process and welcomes applications from people with diverse backgrounds, experiences, and perspectives. Accommodations are available at any stage of the recruitment process.