Billings Clerk

Cartel Agency Inc.; Toronto; Hybrid; CAD 50,000 - 65,000; Full time

Job summary

A recruitment agency in Toronto is searching for a Billing Clerk to manage the complete billing cycle. Ideal candidates will have at least 3 years of experience in billing, strong attention to detail, and the ability to thrive in a team environment. This hybrid position offers competitive salary and benefits. Interested applicants should forward their resumes to the hiring manager.

Benefits

Competitive salary

Benefits

Supportive team environment

Qualifications

• Minimum of three years of related billing experience is required.
• Experience in a law firm or professional services environment is an asset.
• Flexible to work overtime when necessary.

Responsibilities

• Complete billing cycle from pre-bill generation to submission of bills.
• Provide exceptional billing support in a timely manner.
• Review all client accounts for accuracy.

Skills

Client-service orientation

Strong communication skills

Organizational skills

Attention to detail

Analytical skills

Problem-solving skills

Education

Post-secondary education in accounting or finance

Tools

Aderant

e-billing systems

Microsoft Word

Microsoft Excel

Job description

Billings Clerk

Our Toronto-based client is looking for a Billing Clerk to join them. With a hybrid schedule (three days in our downtown office and two days remote), this role is ideal for someone with a minimum of 3 years of billing experience who thrives in a fast-paced, detail-oriented environment. You’ll manage invoicing, troubleshoot discrepancies, and keep accounts receivable running smoothly—all while enjoying perks like a competitive salary, benefits, and a supportive team that celebrates wins, even the small ones. If you’re ready to turn spreadsheets into success stories, our client wants to hear from you. Apply now.

Key Responsibilities

• Reporting into the Account Manager, the Billing Clerk is responsible for the complete billing cycle from pre-bill generation to submission of bills into client’s billing systems in accordance with firm policies and procedures.
• Provide exceptional billing support in a timely manner to internal and external clients.
• Work closely with partners to prepare client accounts in a timely manner by preparing reports, creating pre-bills on demand and assisting with regular billing and special billing requests.
• Review all client accounts for accuracy and adherence to outside counsel guidelines.
• Answer questions about the billing process, invoices, billing templates and billing issues.
• Analyze monthly reports and contracts from lawyers regarding credits in WIP, unapplied matter credits, disbursements and aged WIP.
• Contribute to team efforts by achieving results necessary to meet or exceed the department’s overall objectives and improve processes and procedures.

Qualifications

• Post-secondary education in accounting or finance is required.
• Minimum of three years of related billing experience is required.
• Experience with Aderant and e-billing systems.
• Experience in a law firm or professional services environment is an asset.
• Client-service oriented, with strong communication and interpersonal skills.
• Strong organizational and time management skills with the ability to prioritize projects, manage workload and meet deadlines.
• Strong attention to detail and analytical skills.
• Ability to work both independently and collaboratively within a team environment.
• Flexible to work overtime when necessary.
• Working knowledge of Microsoft Word and Excel.
• Experience with professional services billing system would be considered an asset.
• Problem-solving skills to correct invoice errors and discrepancies promptly to ensure that accounts are processed and presented to clients in a timely fashion.

To apply, please forward your resume to Zaheeda Merali, Manager – Executive Search at [e-mail].