Billing / PO Coordinator

Aero Rental Services; Calgary; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in the oilfield services sector is seeking a Billing / PO Coordinator in Calgary. This role involves managing customer billing processes, reconciling accounts, and ensuring accurate invoicing. The ideal candidate will be organized, detail-oriented, and possess strong communication skills. Join a dynamic team committed to quality service and customer satisfaction.

Qualifications

• 3-5 years related experience required.
• Customer billing experience is required.
• Experience in the oilfield services industry is an asset.

Responsibilities

• Process work orders and generate invoices for customers.
• Reconcile third party billing and intercompany revenue accounts.
• Assist in month end activities and prepare reports.

Skills

Communication

Problem Solving

Organizational Skills

Time Management

Education

Secondary accounting training

Tools

Microsoft Office

Microsoft Dynamics GP

Job description

Aero Rental Services is hiring a Billing / PO Coordinator to join our team in our Calgary or Blackfalds location!

Western Energy Services Corp. (Corporate) is an oilfield service company which provides contract drilling services through Horizon Drilling in Canada and Stoneham Drilling Corporation in the United States. In addition, Western provides well servicing through Eagle Well Servicing in Canada, and provides rental services through Aero Rental Services in Canada.

Position Summary

Reporting to the Assistant Controller, the Billing / PO Coordinator is mainly responsible for the customer billing process, including daily billing, reconciliation of third party charges and invoice portal uploads. The Billing / PO Coordinator liaises frequently with field operations personnel, the credit and collections department and other members of the finance team, and requires an understanding of customers’ third party portals and the revenue month-end process. Other duties will include meeting month end deadlines, assisting with month end reconciliations, handling customer queries, and ad hoc reporting.

The Billing / PO Coordinator is energetic, polished, professional and independent, with excellent interpersonal skills. This person must be highly organized, with excellent time management skills and strong attention to detail.

Essential Duties and Responsibilities

• Process work orders and generate invoices to distribute to customers using online submission systems, email or mail
• Responsible for the full Purchase Order entry process
• Review proper approval of all invoices
• Reconcile third party billing with the appropriate third party expense
• Reconcile intercompany revenue accounts
• Address queries from branch managers, and other field personnel
• Research invoicing issues such as general ledger coding, pricing disputes and misapplied payments
• Organize and maintain customer invoice files, and handle customer inquiries
• Assist in month end activities, such as the revenue accrual and revenue by customer reports
• Verify the accuracy, completeness and consistency of accounting information
• Prepare reports and maintain records and files
• Communicate effectively with customers, vendors and coworkers
• Work closely with operations personnel in a support role
• Demonstrate a personal commitment to Quality, Health, Safety and the Environment
• Demonstrate an ongoing commitment to high quality products, services and customer satisfaction
• Enforce and adhere to all Western Energy Services Corp. policies and procedures, including all QHSE standards and policies
• Other related duties as assigned

Specific Knowledge, Skills and Abilities

• 3-5 years related experience
• Ability to work independently
• Understands the “big picture” yet hands-on attention to detail to deliver quality results
• Ability to work in a fast-paced environment
• Must possess excellent communication and problem solving skills
• Excellent organizational, time management and interpersonal skills are required
• Customer billing experience is required
• Strong Microsoft Office (Excel, Word, Outlook) knowledge is required
• An understanding of the accounting cycle would be an asset
• Experience in the oilfield services industry is an asset
• Proficiency with Microsoft Dynamics GP is preferred, but not required
• Secondary accounting training would be an asset
• Punctual work habits

Special Conditions of Employment

• Overtime may be required on occasion.

We thank you for your interest, however only those candidates selected for interview will be contacted.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Accounting / Auditing and Finance

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