Billing Coordinator

Ainsworth Inc; Calgary; Hybrid; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Wellness supports

RRP matching

Vacation

Employee discounts

Hybrid work model

Diversity & inclusion

Job summary

GDI Ainsworth in Calgary is seeking a Billing Coordinator to process paperwork for service operations and generate weekly invoices. You will verify completed services, prepare billing details, and coordinate with the service team to ensure accurate charges.

The role requires 2+ years in billing or accounting, proficiency with MS Word/Excel/Outlook, strong attention to detail, and good communication in English. hybrid work arrangements and comprehensive benefits are offered.

Qualifications

• 2+ years of billing/invoicing or finance/accounting experience.
• Proficiency in MS Word, Excel & Outlook.
• Accurate keyboarding skills including use of numeric keypad.
• Accountable - takes ownership of workload and priorities.
• Attention to detail and quality in task completion.
• Time management to balance multiple tasks.
• Clear verbal and written English communication.
• Teamwork with ability to work independently.
• Flexibility to adapt to changing priorities.

Responsibilities

• Review services verified as complete and validate paperwork and costs.
• Review technician notations and supporting documents for billable charges.
• Apply stock (truck) or other charges and verify vendor pricing.
• Compile information for each service job and prepare for billing.
• Submit weekly audit batch for manager approval, then distribute invoices and documents.
• Process customer complaints and billing queries.
• Ensure monthly budget targets are met.
• Identify and pursue billable opportunities with branch admins and dispatch.

Skills

Billing experience

MS Word

MS Excel

MS Outlook

Keyboarding

Attention to detail

Time management

Communication (English)

Teamwork

Adaptability

Tools

Microsoft Office

Job description

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the GDI Ainsworth team today!

Job Summary

Reporting to the Operations Manager, the Billing Coordinator is required to process all paperwork related to the operation of the Service Department, in order to produce service invoices on a weekly basis.

Key Responsibilities

• Review services that have been verified as complete by the service team and validate all paperwork and costs are incurred.
• Review technician notations & supporting documents to ensure a clear correlation of events to support billable charges.
• Apply stock (truck) or other misc. charges and/or verify vendor pricing associated with the services.
• Compile all information pertaining to individual service jobs and prepare for billing.
• Submit weekly audit batch for manager approval, then distribute invoices and supporting documents to customers via email, portals or mail.
• Process customer complaints and billing queries.
• Ensure monthly budget #'s are being met.
• Review available billable opportunities with branch administrators and dispatch teams to encourage additional items to flow onto the billing reports.

Qualifications

• 2+ years’ experience in billing/invoicing or finance/accounting experience.
• Proficiency in MS Word, Excel & Outlook.
• Accurate keyboarding skills including use of numeric keyboard pad with an ability to sustain keyboarding/typing.
• Accountable - Takes ownership of personal workload, manages tasks and sets priorities based on business needs.
• Attention to Detail – Attends to details and pursues quality in the accomplishment of tasks, regardless of the volume of duties encountered.
• Time Management - Balances a myriad of tasks; prioritizes duties as needed.
• Communication - Ability to effectively communicate both verbally and in writing in English.
• Teamwork – Positive self-starter with the ability to work individually as well as part of a team but can also self-manage and work independently.
• Flexible – ability to be agile and change priorities as needed.
• Experience/knowledge of Microsoft products (Word, Excel and Outlook).

Why work at GDI Ainsworth?

Benefits

GDI Ainsworth, is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following:

• Benefits: Comprehensive health, dental and medical benefits, including wellness supports, RRP matching and generous vacation
• Rewards: Service milestones and peer recognition plus Employee Discounts and Incentives
• Flexibility: Hybrid working models, where applicable
• Diversity: An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

GDI Ainsworth, is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

GDI Ainsworth, is an integrated multi-trade company, offering an end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service.

We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.