Billing Associate

Irving Equipment Ltd.; Quebec; On-site; CAD 45,000 - 60,000; Full time

Job summary

J.D. Irving, Limited (JDI) is seeking a Billing Associate to support project financial operations. You will manage sales orders, billing, and vendor transactions, and assist with month-end reporting through revenue accruals and margin analysis.

Responsibilities include payroll processing for hourly employees under union agreements and ad hoc accounting tasks to ensure smooth financial workflows across projects. This role supports a dynamic team within Irving Equipment in Atlantic Canada.

Qualifications

• Post-secondary education in a related discipline, Trade Certification or College Diploma.
• Minimum 1 year of experience in a related field.
• Strong communication and problem-solving skills; proficient with Microsoft Office.

Responsibilities

• Review and approve sales orders, generate billing schedule, and prepare weekly invoices
• Create vendor purchase orders and process receiving documents.
• Prepare month-end working papers to support revenue accruals and margin analysis.
• Process daily payroll for hourly employees aligned to union agreements.
• Other requests as required.

Skills

Strong communication

Problem solving

Microsoft Office

Education

Post-secondary education in a related discipline

Tools

Microsoft Office

Job description

The Billing Associate supports project financial operations by managing sales orders, billing, and vendor transactions. This role is responsible for preparing accurate invoices, processing payroll in alignment with union agreements, and assisting with month-end reporting through revenue accruals and margin analysis. The position also handles ad hoc accounting tasks to ensure smooth financial workflows across projects.

Responsibilities

• Review and approve sales orders, generate billing schedule, and prepare weekly invoices
• Create vendor purchase orders and process receiving documents.
• Prepare month-end working papers to support the financial statement balances: revenue accruals and margin analysis.
• Process daily payroll for hourly employees aligned to union agreements.
• Other requests as required.

Qualifications

• Post-secondary education in a related discipline, Trade Certification or College Diploma
• Minimum 1 year of experience in a related field
• Strong communication and problem-solving skills.
• Computer skills in Microsoft suite

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

Join Irving Equipment , the largest provider of crane rental, heavy lifting, specialized transportation, pile driving, and wind energy services in Atlantic Canada. With over 100 cranes in our fleet, ranging from 8 to 770 tons, we are equipped to handle projects of any size across Eastern Canada and the Northeastern US. For more than 60 years, Irving Equipment has been setting the standard for excellence in industrial, commercial, infrastructure, and residential construction. As an ISO 9001 certified company, we offer the advantage of in-house engineering, custom technology, and expert project management to ensure seamless execution from start to finish. If you're looking to be part of a team that takes on the toughest lifting and moving challenges, Irving Equipment is the place to build your career !