Billing & AP Coordinator — Legal Firm, Victoria

Kibbi Technologies Inc.; Victoria; On-site; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vacation

RRSP contributions

Wellness program

Professional development

Job summary

Woodward & Co. Lawyers LLP in Victoria, BC, seeks a Billing and Accounts Payable Coordinator to support lawyers in Aboriginal, environmental, and natural resources litigation. This full-time, on-site role collaborates with the Finance team to ensure accurate billing and timely payments.

You will manage client bills, process vendor invoices, and generate related reports while upholding internal controls and billing standards in a fast-paced legal environment.

Qualifications

• Must be eligible to work in Canada.
• A university degree, business diploma or certificate in accounting/finance/business administration.
• Minimum of four years of experience in legal billing, accounts payable, or related finance role.
• Experience guiding billing clerks and ensuring compliance with billing standards.
• Advanced skills in Microsoft 365, especially Excel.
• Familiarity with ERP systems; Elite 3E is a strong asset.
• Demonstrated accuracy, organization and ability to meet deadlines.

Responsibilities

• Coordinate the firm’s billing cycle and issue client bills.
• Review draft bills for accuracy, completeness and compliance with guidelines.
• Process vendor invoices, payments, credits, and related AP tasks.
• Maintain accurate client, matter, timekeeper and billing information.
• Prepare reports such as AP reconciliations and WIP/AR analysis.
• Respond to vendor and internal inquiries and resolve discrepancies.

Skills

Legal billing

Accounts payable

Analytical skills

Attention to detail

Communication

Education

Accounting/Finance/Business degree or diploma

CPA courses (Canada) or enrolled

Tools

Elite 3E

ERP systems

Job description

Woodward & Co. Lawyers LLP in Victoria, BC, seeks a Billing and Accounts Payable Coordinator to support lawyers in Aboriginal, environmental, and natural resources litigation. This full-time, on-site role collaborates with the Finance team to ensure accurate billing and timely payments.

You will manage client bills, process vendor invoices, and generate related reports while upholding internal controls and billing standards in a fast-paced legal environment.