Bilingual Administrative Assistant

Government of Manitoba; Winnipeg; On-site; CAD 47,000 - 56,000; Full time

Job summary

A provincial government agency in Winnipeg is seeking a Bilingual Administrative Secretary 3 to provide comprehensive administrative support. The role includes reception services, office supply management, and clerical work. Successful candidates must communicate fluently in both English and French. This position offers a full-time term contract with competitive salary ranges from $47,150 to $55,264 annually.

Qualifications

• Successful completion of a secretarial assistant training program.
• Experience performing clerical and reception duties.
• Proficiency in Microsoft Office programs.
• Strong attention to detail and accuracy.
• Ability to manage tight deadlines.

Responsibilities

• Provide comprehensive administrative support to the branch.
• Maintain timekeeping records and manage filing systems.
• Deliver front-line reception services.
• Manage calendars and shared inboxes.

Skills

Attention to detail

Organizational skills

Interpersonal skills

Customer service

Problem-solving

Verbal communication in English

Verbal communication in French

Written communication in English

Written communication in French

Education

Secretarial assistant training program

Tools

Microsoft Office (Word, Excel, Outlook/TEAMS)

Job description

Overview

AY3 Administrative Secretary 3; AY3 Administrative Secretary 3

Regular/full-time; Term/full-time

All Government of Manitoba Departments

Various Branches, Various Divisions

Winnipeg MB

Advertisement Number: 44588

Salary(s): AY3 $1,807.43 - $2,118.45 bi-weekly; AY3 $47,150.00 - $55,264.00 per year

Closing Date: October 26, 2025

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect until exhausted.

The Province of Manitoba is seeking qualified candidates to fill bilingual administrative assistant positions throughout the various government departments to deliver reception services, administrative and clerical support, and general office assistance to clients who speak English and French. Language requirements, security requirements, conditions of employment and work location may vary depending on the needs of the position(s) being staffed.

For these positions, the successful candidate must be able to read, write and verbally communicate in both official languages (English and French).

To be considered for this competition you must submit an Application Screening Form and Resume. Complete the application screening form at the link below or contact Human Resource Services under “Apply to” to request a copy of the application form. The selection board may only rely on information provided in this form to determine whether a candidate will be invited for further assessment. Note: You are not required to submit a cover letter, but may be asked to submit references, or other documentation at a later point if invited for further consideration.

Conditions of Employment:

1. Must be legally entitled to work in Canada
2. A satisfactory Criminal Record Check (Vulnerable Sector Search), Adult Abuse Registry Check, Child Abuse Registry Check, and/or enhanced security screening may be required for some positions
3. Must be able to read, write and speak fluently in both French and English

Qualifications:

Essential

• Successful completion of a secretarial assistant training program and/or a combination of relevant experience and training performing secretarial duties including clerical and reception duties in an office-type environment such as, but not limited to: tracking correspondence, processing incoming and outgoing mail, physical and electronic file maintenance, managing calendars and shared inboxes, coordinating meetings, ordering office supplies, maintaining attendance records, and familiarity with using various office equipment.
• Experience and proficiency with Microsoft Office programs (Word, Excel, and Outlook/TEAMS) or similar software applications.
• Strong attention to detail with a high degree of accuracy.
• Strong organizational and time management skills with the ability to prioritize workloads and effectively manage tight deadlines.
• Strong interpersonal skills with the ability to maintain effective working relationships with all employees at all levels of the organization.
• Experience providing customer service to the public by phone and in-person in a professional manner.
• Ability to work independently and solve problems.
• Ability to work with highly sensitive material in a confidential and professional manner.
• Strong verbal communication skills in English.
• Strong verbal communication skills in French.
• Strong written communication in English.
• Strong written communication skills in French.

Duties

The Bilingual Administrative Secretary is accountable for providing comprehensive administrative support to the branch, including front-line reception services. Key responsibilities include procuring office supplies, reviewing and coding invoices, monitoring authority-seeking documentation, proofreading and formatting formal submissions and correspondence, maintaining timekeeping records, and managing filing systems. The incumbent collaborates with branch staff while demonstrating the ability to work independently with minimal supervision.

Note: Duties are subject to vary based on position and can include providing other clerical/administrative support as required.

Apply to

Advertisement # 44588

Talent Acquisition

Human Resource Services

600-259 Portage Avenue

Winnipeg, MB , R3B 2A9

Phone: [phone]

Fax: [phone]

Email: [e-mail]

When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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