Bilingual Administrative Assistant

EastPoint Engineering Limited; Halifax; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Comprehensive Health and Dental Benefi

GRSP with employer contributions

Health and Wellness Benefits

Employee Family Assistance Program

Professional Membership dues

Job summary

EastPoint Engineering Limited in Halifax, Nova Scotia, invites applications for an Administrative Assistant bilingual (English/French). You will support the Administration group with document control, report formatting, and meeting notes, ensuring accuracy and timely delivery.

Join a team that values organization, attention to detail, and proactive collaboration. Proficiency in Microsoft Word, Adobe PDF, and strong written and oral communication are essential.

Qualifications

• Excellent bilingual communication in English and French.
• Proven document control and proofreading skills.
• Experience with report formatting and minutes/notes.
• Strong time management and ability to prioritize tasks.

Responsibilities

• Provide administrative support to Administration group.
• Format and quality-check reports and meeting notes.
• Manage document control for projects and filing.
• Assist in gathering information and completing submission forms.

Skills

Bilingual English/French

Microsoft Word

Adobe PDF

Translation (EN-FR)

Proofreading

Time management

Attention to detail

Education

Degree or certificate in English, Communications, Journalism, or Administration

Tools

Microsoft Office Suite

Job description

Application closing Date: December 31, 2026

About Our Opportunity

You will work closely with our Administration group and act as an operational support for our EastPoint Team. A high level of these areas within the position include, but are not limited to:

• Support the senior management team whenever necessary (typing letters, formatting and quality checking reports, meeting notes, this will help gain further familiarity with business operations). Much of the focus will be on the quality and accuracy of Specifications and reports.
• Document control for projects, including project filing.
• Assist in gathering required information (insurance, certificates) and complete mandatory submission forms.

The varied responsibilities of the Administrative Assistant will require you to be friendly, proactive, versatile and have a keen eye for detail. Ideally, being self-motivated, trustworthy, and competent in prioritizing and working with little supervision will be an asset for this position. The willingness to learn and be able to support other team members that may require it is key. As well as having excellent oral and written communication skills, being able to organize workloads using tools within Microsoft Office Suite will be essential.

Key Attributes

The key qualities we’re seeking in the Bilingual Administrative Assistant position include:

• Energetic & Motivated: A motivated person is someone who has a strong desire to achieve a goal and is willing to do whatever it takes to achieve that goal. They are usually very driven and focused, and they never give up easily. Motivated people are also typically very organized and disciplined. They are trusted by others, focused and have great confidence in their own abilities. They are more comfortable with new people, places and experiences.
• An Organizer: You’re known by those around you for your organizational skills—no detail is too small to fall through the cracks. You are trusted to take ownership of a task and report back on your progress. From goal setting through to execution, you play an integral role in motivating teams to deliver high-quality products in a technical, deadline-driven environment. You enjoy a blend of working in teams and working independently.
• Detailed Oriented: You are someone who pays close attention to the finer points, small elements, and specific aspects of a task, project, or situation. This quality involves being thorough, meticulous, and careful in one’s approach, with a focus on accuracy and completeness. A detail-oriented individual is likely to notice and address the minutiae that others might overlook.
• You’re interested in learning about new tools of trade to do your job even better.

Skills/Training Requirements

• Highly skilled in Microsoft Word and Adobe PDF.
• Essential to have French as a first or second language. Proof of bilingual is a requirement.
• Translation of written documents from English to French, maintaining original meaning and accuracy, as required.
• Proofreading reports and documents for formatting, punctuation, grammar, accuracy, and style consistency in both English and French.
• Strong time management skills to meet deadlines for client-facing documentation; coordinating and collaborating with interdisciplinary teams.
• Attention to detail, enjoy working independently, and own time management on multiple assigned tasks.
• A degree or certificate in English, Communications, Journalism, or Administration would be an asset.

Note: All successful applicants must meet requirements to obtain a minimum of Reliability Status clearance through the Canadian Industrial Security Directorate (CISD) within 6 months of start date.

Why Join EastPoint?

EastPoint provides the opportunity to collaborate on a broad range of diverse, high-impact projects across many sectors, and offers a skilled, supportive team that values mentorship and innovation. Enjoy a balanced workplace culture that emphasizes quality of life over hours. Be part of a firm with a 20+ year legacy and a clear vision for the future.

A competitive compensation package including:

• Comprehensive Health and Dental Benefits.
• Group Retirement Savings Plan (GRSP) with employer contributions.
• Health and Wellness Benefits.
• Access to Employee Family Assistance Program.
• Reimbursement of Professional Membership dues.

About EastPoint

EastPoint is a multi-discipline architectural and engineering firm based in Halifax, Nova Scotia. Owned by its management and senior employees, EastPoint’s leadership has worked together as a team for more than 20 years. It is the successor firm of Whitman Benn and Associates, which originated in 1933. We service an array of industrial, government, institutional, and commercial clients. Through decades of experience, EastPoint has accumulated a deep understanding of design, construction, accessibility, energy, costs, regulatory issues, environmental, and technical solutions to support our clients.

Our entrepreneurial spirit has allowed EastPoint to enter new markets and deliver more than 10,000 projects. We’ve put our creativity into multidisciplinary projects from facility upgrades to community housing improvements, from new public infrastructure to transformative landmark buildings. We work on large and small projects to shape places, not only in Nova Scotia, but across Canada and beyond.
We are proud of our diverse team from across Canada which has grown since our founding to more than 200 architects, engineers, designers, and professionals.