Bid Manager

NGE SAS; Toronto; On-site; CAD 110,000 - 150,000; Full time

Job summary

NGE SAS is seeking a Bid Manager in Canada to lead one or more tender responses within the Price Studies Department. The role acts as project leader, coordinating resources, timelines and stakeholders, and ensuring alignment with the company's policies and Go/No-Go decisions.

The successful candidate will oversee project planning, risk analysis, and contractual aspects, and will hand over to the construction team upon successful bids.

Qualifications

• A BSc in Engineering or Architecture is required.
• 7+ years of relevant experience.
• 2+ years in a leadership role.
• 5+ years of experience with major Canadian proposal submissions.
• Proficiency in MS Office suite.
• Mastery of planning software and tender study software.
• Knowledge of one or more trades within the group.

Responsibilities

• Lead and plan the entire tender project, including design if applicable, and oversee production.
• Identify resources and mobilize them as needed.
• Assign tasks based on team members' skills and supervise all project work.
• Coordinate with partners and stakeholders to meet specifications and deadlines.
• Prepare and lead project meetings and minutes; monitor action plans.
• Develop bidding strategy and conduct risk and opportunity analyses.
• Prepare contracts and protocols with partners; conduct contractual analysis.
• Organize negotiation phases and participate in hearings if applicable.
• In case of success, participate in contract finalization and handover to construction team.

Skills

Project management

Leadership

Resource planning

Stakeholder coordination

MS Office

Planning software

Tender study software

Trades knowledge

Bilingual English/French

Education

BSc in Engineering or Architecture

Tools

MS Office suite

Planning software

Tender study software

Job description

Description

The Bid Manager collaborates within the Price Studies Department, overseeing one or more tender responses. As the project leader, they ensure the smooth execution of the project while adhering to the company's ethical code and QSE policy. Acting as a true conductor, the Bid Manager manages the team, plans, controls, adjusts the organization as needed, and deploys all necessary resources to achieve the project's objectives.

The successful candidate will report directly to the Country Managing Director. They will be responsible for, but are not limited to, the following activities:

1. Project Management

• Identify necessary resources and assist in mobilizing them if required.
• Lead and plan the entire project, including design if applicable, and oversee production.
• Assign tasks based on team members' skills and expertise.
• Organize and supervise all project team tasks.
• Coordinate external study tasks and ensure that service providers understand and consider the specifications.
• Coordinate with partners and all stakeholders involved in the project.
• Plan, prepare, and lead project meetings (kick-off, technical, interfaces, closing, etc.). Prepare meeting minutes, monitor action plans, and ensure adherence to deadlines.

2. Analysis and Highlighting of Strategic Points

• Ensure compliance with the Go/No-Go procedure, if applicable, allowing the management to decide on the opportunity to pursue a candidacy or study.
• Provide an initial estimate (flash) if necessary.
• Conduct or oversee the risk and opportunity analysis before finalizing decisions with the management.
• Prepare necessary materials for decisions with the management.
• Contribute to the development of the bidding strategy.

3. Contractual Engineering

• Conduct or oversee a contractual analysis.
• Verify or have specific insurance needs checked for each project.
• Prepare and negotiate contracts and protocols with partners.

4. Tender Follow-up

• Organize and participate in negotiation phases if applicable, including hearings

In case of success:

• Participate in contract finalization.
• Coordinate handover to the construction team and ensure their understanding of the study.

Required profile

For this position, the ideal candidate should have the following skills, experience and knowledge:

Essential

• BSc in Engineering or Architecture
• 7+ years of relevant experience
• 2+ years of leadership experience
• 5+ years of experience in major Canadian proposal submissions
• Well versed in the MS Office suite
• Mastery of one or more planning software(s)
• Proficiency in one or more tender study software(s)
• Knowledge of one or more trades within the group

Desirable

• Work experience in the construction/railway industry
• Experience in P3 major proposals
• Experience on site in a major project
• PMP certification is considered an asset
• Methodical and organized
• Ability to work in a team
• Bilingual English & French is considered an asset