Bed Allocation Associate

Hsnsudbury; Greater Sudbury; On-site; CAD 60,000 - 75,000; Full time

Job summary

Health Sciences North is seeking a Bed Management / Patient Flow Coordinator to optimize bed placement across the region. You will register admissions, monitor transfers, and communicate with IPAC, ED, and physicians to ensure proper isolation and efficient patient flow.

The role requires a post-secondary diploma and WHSA 4 Steps training, with experience in data entry and using Meditech. Collaborative team environment and continuous improvement emphasis.

Qualifications

• Graduate from a related post-secondary diploma program.
• Must have WHSA 4 Steps training per requirements.
• Demonstrated knowledge of medical terminology and data entry.

Responsibilities

• Apply Bed Management Policies to track admissions and locations.
• Register and monitor admission requests region-wide including isolation needs.
• Enter registrations, transfers, admissions, discharges in Meditech.
• Coordinate with physicians, IPAC and ED for isolation on orders.
• Monitor bed utilization and report occupancy to management.
• Coordinate with hospital departments to move patients safely.
• Participate in daily bed rounds and report surgical demand data.
• Maintain patient confidentiality at all times.

Skills

Medical terminology

Data entry

MS Office

Patient information systems

Communication skills

Prioritization

Privacy & confidentiality

Education

Post-secondary diploma

WHSA4 Steps training

Tools

Meditech

Job description

Select how often (in days) to receive an alert: Create Alert

Initiate and lead patient flow strategies across the organization in an effort to place the right patient in the right bed at the right time. Problem solve flow and occupancy pressures in a collaborative approach with internal and external stakeholders.

REPORTING:

Under the general direction of the Manager, Access & Flow.

DUTIES:

• Apply HSN Bed Management Policies while following the guiding practices to track admitted patients through emergency, urgent and elective admissions in the most appropriate locations.
• Register and monitor all admission requests for region including isolation requirements and communicating with Infection Prevention and Control (IPAC) and the Emergency Department to ensure proper isolation is reflected on the admission order.
• Enter registration, transfers, admissions, discharges and information changes entry in Meditech.
• Communicate regularly with physicians’ office and staff from hospitals outside the region/country to acquire information for inpatient bed placement.
• Monitor and provide for data entry in the Provincial Hospital Resource System for Repatriations and Inter-facility transfers.
• Collaborate with units to problem solve bed issues and placement concerns; highlight challenges to the Patient Flow Supervisor.
• Participate in daily bed round meetings with directors, clinical managers, charge nurse and report on surgical demand bringing relevant information forward.
• Monitor and report the amount of telemetry packs available for the organization.
• Register patients by phone presenting to Labour and Delivery (i.e. inpatient registrations, labour triages and new births) in a timely manner.
• Ensure expired patients transition to the appropriate place with all required documentation following the Care Transitions Following Death procedure.
• Contact Funeral Homes as part of the death process as required.
• Coordinate with other hospital departments (i.e. Environmental Services and Patient Transport) to ensure that patients are moved safely and efficiently.
• Monitor and report on bed utilization and occupancy rates to hospital management using system generated reports.
• Ensure that patient confidentiality and privacy are maintained at all times.
• Schedule admissions from Cancer Center, Ambulatory Care Unit, Heart Failure, Cardiopulmonary Clinic, and Surgical Day.
• Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
• Contribute to learner development by providing academic support, mentorship, preceptorship and supervision as required.
• Participate in hospital training as required.
• Assist with improvement initiatives as required.
• Perform other duties as required.

QUALIFICATIONS:

EDUCATION AND TRAINING:

• Minimum of a graduate from a related post-secondary diploma program from an accredited college.
• Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE:

• Minimum of six (6) months recent relevant experience.

KNOWLEDGE/SKILLS/ABILITIES:

• Demonstrated knowledge of and proficiency in Medical Terminology.
• Proficiency in data entry and working knowledge of computerized patient information systems.
• Demonstrated computer skills with advanced skills and proficiency in Microsoft Office software (e.g. Word, Excel, Power Point and Outlook) and patient information systems.
• Demonstrated ability to effectively interact and communicate with patients, families, and healthcare workers.
• Demonstrated interpersonal and communication skills.
• Demonstrated ability to prioritize tasks.
• Demonstrated compliance with HSN’s privacy policy.
• Demonstrated commitment to the safety of co-workers and patients.
• Ability to work independently in a fast paced environment.
• Demonstrated commitment to ongoing professional development.
• Demonstrated professionalism in dealing with confidential and sensitive issues.
• Demonstrated positive work record and good attendance record.
• Ability to meet the physical and sensory demands of the job.
• Ability to use tact and discretion in dealing with health care providers and patients.
• Demonstrated ability to perform with minimal supervision; to prioritize duties.

Selection Process: Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required. This posting is for an existing vacancy.

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.