Project Manager’s Assistant DKI Calgary

Project Management Institute - Southern Alberta Chapter (PMI-SAC); Calgary; Hybrid; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Casual dress

Company events

Dental care

Employee assistance program

Extended health care

Life insurance

On-site parking

Paid time off

Profit sharing

RRSP match

Job summary

DKI Calgary is seeking a Project Manager’s Assistant to support project managers in Calgary in a full-time, in-office capacity. You will help with file setup, client communications, document uploads, invoicing, and coordinating trades under the PM’s guidance.

Ideal candidates bring strong organization, reliable communication, and experience in restoration or property management. Monday to Friday, 8:00 a.m. – 4:30 p.m., in-office role with occasional extended hours during catastrophe events.

Qualifications

• Must be punctual with strong written and verbal communication.
• Experience in restoration or property management is preferred.
• Ability to manage multiple tasks in a fast-paced environment.
• Familiarity with project coordination and invoicing processes.

Responsibilities

• Answer client calls and update loss files.
• Set up PSA files and track XA notes.
• Dispatch trades as directed by the PM.
• Obtain work authorizations and collect payments.
• Prepare files and support production processes.
• Assist with cost reviews, invoicing, and accounting filings.
• Support accounts receivable and general admin duties.
• Perform related tasks as needed.

Skills

Punctuality

Communication

Self-motivation

Initiative

Organizational skills

Restoration industry experience

Fast-paced environment

Tools

XactAnalysis

PSA

Xactimate X1

Word

Excel

Outlook

SharePoint

Job description

DKI Calgary is a growing disaster restoration company with 25+ years of reconstruction experience and has an opening for a Project Manager’s Assistant to join our team in Calgary.

DKI Calgary has created an exceptional reputation within the restoration and construction industry. With a 24/7 emergency response service to assess your property damage. We are your disaster restoration specialist no matter what type of catastrophe you may experience.

The abundance of resources and knowledge DKI Calgary’s Project Managers and Estimators have provided throughout the years have made the company a ‘Preferred Contractor’ to many Insurance Companies and Brokers throughout Canada and the list continues to grow each and every year.

A PMA will work alongside assigned Project Managers to ensure that all files are up to date and invoiced in a timely fashion. In collaboration with the PM, provide updates and/or customized communications to customers, adjusters, trades, etc.

Overall Responsibilities :

• Initial calls to clients upon receipt of loss
• Update required XA fields, upload documents, and monitor XA Notes with response in a timely manner
• PSA file set up
• Dispatch trades as per direction of PM
• Obtain work authorizations and deductible payments
• Prepare files. An integral part of the production process
• File review/cost audit; perform Gross Margin calculation; create invoice requisition; file to accounting; forward or upload invoice as required; toggle PSA dates
• File review and reporting as per accounting requirements
• Assist with accounts receivable
• Other related tasks and duties as needed

Experience in the following programs will be considered an asset ;

• XactAnalysis
• PSA (Proven Job Management)
• Xactimate X1
• Word, Excel, Outlook, SharePoint

What you will need to be successful :

• Punctual and dependable
• Excellent written and verbal communication skills
• Self-motivation, initiative and a strong commitment to learn
• A results-oriented approach with the ability to take responsibility
• Exceptional organizational skills and the ability to prioritize competing tasks
• Previous experience within the restoration industry and/or residential/commercial property management will be given preference
• Proven success in a fast paced environment

Schedule :

• Monday to Friday | 8:00 a.m. – 4:30 p.m. In Office Position
• Additional time may be required during Catastrophic weather events

.

Job Types: Full-time, Permanent

Additional pay:

• Bonus pay

Benefits:

• Casual dress
• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Profit sharing
• RRSP match

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Project management Assistant: 1 year (preferred)

Job Types: Full-time, Permanent

Benefits:

• Casual dress
• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Profit sharing
• RRSP match

Experience:

• Project management Assistant: 1 year (preferred)

Work Location: In person