Associate Director of Development, Special Projects - Toronto Metropolitan University

Apra Canada; Toronto; Hybrid; CAD 79,000 - 125,000; Full time

Job summary

Toronto Metropolitan University in Toronto is seeking an Associate Director of Development, Special Projects to coordinate the Prospect Management System and analyze fundraising portfolios to optimize capacity and alignment. Reporting to the Senior Director, Prospect Development, you will provide data-driven recommendations and oversee pipeline analytics to support strategic prospect assignments.

The role emphasizes equity and inclusion, collaboration with stakeholders across University

Qualifications

• Post-secondary degree in a relevant discipline.
• Three to five years’ fundraising and development experience preferred in education.
• Experience with prospect management systems and pipeline analysis is a strong asset.
• Targeted engagement pathways to advance donor pipelines and institutional goals.

Responsibilities

• Receives, analyzes and makes decisions on Prospect Management requests and updates the database.
• Partners with frontline fundraisers to optimize portfolios and recommend strategic adjustments.
• Provides data-driven recommendations to align prospect capacity with portfolios.
• Develops and maintains prospect pipeline analytics and reports their movements.
• Assists with dashboards and reporting tools for prospect distribution and fundraising performance.
• Champions ethical use of prospect data and promotes best practices through training.

Skills

Data analysis

Persuasive writing

Stakeholder management

Collaborative leadership

Education

Post-secondary degree

Experience in education environment

Tools

CRM system

Google Workspace

Zoom

SQL/Data tooling

Job description

Associate Director of Development, Special Projects - Toronto Metropolitan University

Associate Director of Development, Special Projects

About Toronto Metropolitan University

At the intersection of mind and action, Toronto Metropolitan University (TMU) is on a transformative path to become Canada’s leading comprehensive innovation university. Integral to this path is the placement of equity, diversity and inclusion as fundamental to our institutional culture. Our current academic plan outlines each as core values and we work to embed them in all that we do.

TMU welcomes those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us in realizing the benefits of embedding these values into the work at every level and in every unit of the university. In addition, to correct the conditions of disadvantage in employment in Canada and to bring lived experiences to the work, we encourage applications from members of equity deserving groups that have been historically disadvantaged and marginalized, including First Nations, Métis and Inuit Peoples in Canada, First Nations Peoples in the United States, racialized people, Black people, persons with disabilities, women, and 2SLGBTQ+ people. Preference will be given to candidates with lived experiences as people from equity deserving groups, as well as experience working with these communities with which the University works every day. Please note that all qualified candidates are encouraged to apply and we welcome newcomers and immigrants to Canada.

In April 2022, the university announced its new name of Toronto Metropolitan University. Learn more about our next chapter .

About University Advancement

University Advancement (UA) is a comprehensive development and alumni relations enterprise serving the priorities of TMU’s academic plan. Our mission is to build lifelong relationships, engaging alumni and friends, faculty and staff, and corporations and foundations, and matching their interests with the needs and priorities of the university. University Advancement at TMU is a dedicated team of professionals, committed to collaboration, diversity, and integrity, and to being trustworthy stewards of our donors’ investments.

University Advancement especially welcomes applications from individuals who self identify as women, Black, Indigenous or a racialized person, who will be integral towards serving our highly diverse student population. If you identify as a member of one of these groups, we encourage you to let us know in your cover letter. We are building a culture of recognizing and celebrating diversity and welcome you to join us.

The Opportunity

Reporting to the Senior Director, Prospect Development, the Associate Director of Development, Special Projectswill be responsible to coordinate the Prospect Management System. This role will analyze fundraising portfolios and pipelines to assess capacity alignment, coverage gaps, prospect movement, and overall health, using data modeling and screening results, and internal & external datasets. They will also provide advice to the Senior Director and the Prospect Development team on findings to support the delivery of new prospects to support optimizing all fundraising portfolios; and directs – through day-to-day prospect management activities – the movement of prospects to portfolios to better align prospects with fundraising projects.

Key Responsibilities:

• Receives, analyzes and makes decisions on Prospect Management requests submitted to the department; and makes the necessary adjustments and approvals in our database regarding prospect assignments and their status in the database.
• Partners with frontline fundraisers to optimize portfolios by prioritizing high-value prospects and recommending strategic additions, removals, and reassignments aligned with capacity, inclination, and fundraising stage.
• Provides data-driven recommendations to support strategic prospect assignment and reassignment, ensuring effective alignment between prospect capacity and fundraiser portfolios.
• Develops and maintains prospect pipeline analytics that track giving, activity, and movement across our major gift stages.
• Consults on prospect intelligence dashboards and reporting tools to support analysis of prospect distribution, capacity alignment, pipeline growth, and fundraising performance.
• Champions strategic, high-integrity use of prospect data, incorporating emerging philanthropic trends, leveraging external data sources, assessing data reliability, and promoting best practices through database training and guidance.
• Drives data and process improvements to strengthen data organization, accessibility, and use in support of evolving fundraising objectives.
• Supports long-term strategic initiatives such as campaign planning, goal setting, pipeline integrity, and fundraising projections through collaboration and analysis.
• Translates complex data into clear insights and recommendations.

Leaders at TMU are required to demonstrate the following Leadership Competencies:

• Acts with Integrity:Demonstrates behaviors aligned with high ethical standards and personal integrity and acts in accordance with TMU values.
• Builds Relationships of Trust & Collaboration:Actively builds a culture of trust and fosters meaningful relationships.
• Leads Inclusively:Creates an inclusive environment where everyone is respected, recognized, empowered to achieve their potential, and valued for their differences.
• Demonstrates Organizational Acumen: Understands and respectfully navigates complex internal and external environments using sound judgment, diplomacy, and tact.
• Drives Vision & Results:Creates and implements a vision grounded in sound decision-making to achieve desired outcomes.

Qualifications

To help us learn more about you, please provide a cover letter and resume describing how you meet the following required qualifications:

• Post-secondary degree in a relevant discipline;
• Three (3) to five (5) years’ experience of progressively responsible fundraising and development management experience preferably in an educational environment.
• Proven experience in prospect management systems and monitoring advancement pipeline activities; and recommending actions to help ensure the flow of prospects is successfully moving towards cultivation is a strong asset.
• Well-developed expertise in identifying and recommending targeted engagement pathways—such as solicitations, events, and volunteer roles—to advance TMU prospect pipelines and support institutional goals.
• Expert relationship builder and speaker with a track record of guiding teams in donor/prospect pipeline and database workflows.
• Demonstrated ability to develop and maintain effective working relationships with internal stakeholders at all levels.
• Expertise in database administration, governance, and standardizing team workflows.
• Strong persuasive writing skills, specifically in the area of report writing; Demonstrated analytical and research skills to review and analyze and develop complex proposals and reports;
• A commitment to ongoing learning and implementing of initiatives centring equity and inclusion; Proficiency using: Google Workspace and applications (Gmail, Calendar, Drive, Meet, Docs, Sheets and Slides) and a Windows based database, CRM and Zoom;
• Working knowledge of complex information systems, prospect tracking, research, charitable giving laws, basic financial planning and deferred giving programs.

Position Number(s)

20003301

Reports To Senior Director, Prospect Development

Department University Advancement

Work Location Hybrid

Vacancy Type Temporary

Employee Group MAC

Start Date ASAP

End Date One year from start date

Hours of Work 36.25

Grade C51

Salary Scale $78,550 - $125,475

Hiring Scale $78,550 - $102,012

TA Specialist Aneka Salina

Posting Date October 16, 2026

Application Close Date October 29, 2026

Additional Notes:

• An equivalent combination of education and experience may be considered.
• Applicants who do not meet all of the posted qualifications may, upon the University’s sole discretion, be considered to fill a vacancy on an underfill basis.
• Candidates must have a demonstrated record of dependability/reliability and a commitment to maintain confidentiality.
• We encourage all First Nations, Metis and Inuit peoples or Indigenous peoples of North America, to self-identify in their applications.
• As part of the selection process, candidates may be required to complete an occupational assessment.
• Applications will only be accepted online through Toronto Metropolitan University's career site.
• Toronto Metropolitan University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA), and aims to ensure that independence, dignity, integration and equality of opportunity are embedded in all aspects of the university culture.
• We will provide an accessible experience for applicants, students, employees, and members of the Toronto Metropolitan University community. We are committed to providing an inclusive and barrier-free work environment, starting with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please submit your request through the AskHR webform .All information received in relation to accommodation will be kept confidential.