Administrative Assistant

Toronto Metropolitan University; Toronto; Hybrid; CAD 49,000 - 73,000; Full time

Benefits offered by this job

Hybrid work location

Job summary

Toronto Metropolitan University in Toronto, Ontario is seeking an Administrative Assistant to support the Executive Director, Marketing within the University Relations team. You will help manage calendars, coordinate events, process invoices and assist with information gathering and media shoots.

The role requires a post-secondary diploma in Business Management or a related field and at least 2 years of administrative experience in an executive office or front-line service, with strong

Qualifications

• Completion of a post-secondary diploma in Business Management or relevant field.
• Minimum of 2 years of relevant administrative support experience in an executive office and/or front-line client service role.
• Experience in event coordination and some exposure to financial systems is required.

Responsibilities

• Coordinate day-to-day administrative support, including calendar and meeting management and related logistics.
• Act as primary administrative contact with internal/external stakeholders and senior officials
• Provide front-desk support including email responses and greeting visitors
• Process invoices and iExpense claims; assist in Purchasing Card transactions and cost-centre reports.

Skills

Admin support

Event coordination

Marketing exposure

Education

Post-secondary diploma

Job description

About Toronto Metropolitan

For more than 75 years, Toronto Metropolitan University (formerly known as Ryerson University) has been shaping the next generation of leaders through its uniquely innovative, entrepreneurial and career-focused approach to higher education. Driven by bold leadership, cutting-edge research and a deep commitment to academic excellence, TMU collaborates with students, faculties, staff and partners to push boundaries, reimagine solutions and create meaningful change in an increasingly interconnected world.

About Toronto Metropolitan

For more than 75 years, Toronto Metropolitan University (formerly known as Ryerson University) has been shaping the next generation of leaders through its uniquely innovative, entrepreneurial and career-focused approach to higher education. Driven by bold leadership, cutting-edge research and a deep commitment to academic excellence, TMU collaborates with students, faculties, staff and partners to push boundaries, reimagine solutions and create meaningful change in an increasingly interconnected world. For a more in-depth understanding of our vision, core values and ongoing work, please see our academic plan TMU welcomes those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us in realizing the benefits of embedding these values into the work at every level and in every unit of the university. In addition, to correct the conditions of disadvantage in employment in Canada and to bring lived experiences to the work, we encourage applications from members of equity deserving groups that have been historically disadvantaged and marginalized, including First Nations, Métis and Inuit Peoples in Canada, First Nations Peoples in the United States, racialized people, Black people, persons with disabilities, women, and 2SLGBTQ+ people. Preference will be given to candidates with lived experiences as people from equity deserving groups, as well as experience working with these communities with which the University works every day. Please note that all qualified candidates are encouraged to apply and we welcome newcomers and immigrants to Canada. In April 2022, the university announced its new name of Toronto Metropolitan University. Learn more about our next chapter.

The team

Telling the Toronto Metropolitan University story — that's the role of the Marketing & Creative Services team (University Relations). Working with partners inside and outside the university to enhance the profile and reputation of TMU. Our goal is to create high-quality, compelling marketing and communications solutions that support the TMU brand and enhance its reputation to influence decisions that students, faculty, donors, partners, alumni and staff make about connecting with us.

The Opportunity

The Administrative Assistant provides administrative support to the Executive Director, Marketing. Promotes and facilitates the effective operation of the office of the Executive Director in support of the goals and objectives of the Marketing and Communications. The successful candidate will participate and provide administrative support in marketing activities including events, information gathering, web monitoring and video/photo shoots.

Key Responsibilities

• Coordinate day-to-day administrative support, including organizing and managing calendar and meetings and corresponding logistic requirements, such as room bookings, media, materials, documents and reports
• Act as the primary administrative contact of the office with internal and external community, senior officials within the university and all levels of government, agencies and other business professionals
• Provides front-desk support including responding to emails, handling incoming posts, greeting visitors
• Processes and submits invoices for payment and iExpense claims.
• Assists in the approval process for Purchasing Card transactions for all staff reporting to the Executive Director, tracks expenses and reviews monthly cost-centre reports.

Qualifications

• To help us learn more about you, please provide a cover letter and resume describing how you meet the following required qualifications
• Completion of a post-secondary diploma in Business Management or relevant field
• A minimum of 2 years of relevant experience working as an administrative support in an executive office and/or a front-line client service role.
• Demonstrated experience in event coordination, and some exposure to financial systems is required.
• Working in a marketing and communications department is a definite asset
• An equivalent combination of education and experience may be considered.
• Excellent written and verbal communication skills.
• Well developed interpersonal skills, working in a highly collaborative style with stakeholders
• Decision making and problem solving skills are required in order to work independently and without constant supervision.Strong time management skills and flexibility to effectively prioritize, multitask and ensure work completion according to deadlines.
• Demonstrates a solid understanding of metrics (funnels, conversions) as this ties into navigation paths
• Commitment and working knowledge to support University’s principles of equity, diversity, and inclusion (EDI), and the Accessibility for Ontarians with Disabilities Act (AODA).

Additional Information (MAC)

Position Number(s) 20004246

Reports To Executive Director, Marketing

Department University Relations

Employee Group MAC

Vacancy Type Term

This is a current vacancy

Work Location Hybrid - Minimum 3 days in-person/in the office based on operational requirements, subject to change

Start Date ASAP

End Date 1 year from start date

Hours of Work 36.25

Grade B22

Salary Scale $48,833-$$73,250

Hiring Salary Range as above

Posting Date October 26, 2026

Application Close Date November 3, 2026

• Equivalent experience or a combination of equivalent experience and education may be accepted in place of education.
• As part of the selection process, candidates may be required to complete an occupational assessment.
• Applications will only be accepted online through Toronto Metropolitan University's career site.
• We will provide an accessible experience for applicants, students, employees, and members of the Toronto Metropolitan University community. We are committed to providing an inclusive and barrier-free work environment, starting with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please submit your request through the AskHR webform. All information received in relation to accommodation will be kept confidential.